9:00 10:00 a.m. Subcommittee Meetings Quick description of each subcommittee to introduce guests to each committee

Transcription

1 General Membership Meeting WA State Criminal Justice Training Center WASPC Training Room 3060 Willamette Drive NE, Lacey Tuesday, March 17, a.m. 4 p.m. 8 8:30 a.m. Registration and Networking Remember to sign in and out. 8:30 8:45 a.m. Announcements, Jhenifer Morfitt, Chair Theme of H&W Fair on 5/29 Bill tracking information with Lonna New alternate Susan Blanchet, WA State Gambling Commission Guests were introduced 8:45 9 a.m. Ice Breaker, Maria Peterson, Vice Chair 9:00 10:00 a.m. Subcommittee Meetings Quick description of each subcommittee to introduce guests to each committee 10:00 10:15 a.m. Break 10:15-10:30 a.m. Subcommittee Reports, Subcommittee Chairs Communications Erika Summers Webmaster conversion to Drupal Monthly community meeting 3/27 for help with Drupal setup Keeping website updated Continuing to review subcommittee webpages Send updates to ICSEW mailbox Google Analytics report shows visitors to our site InterAct looks great this time! Thanks for contributions. Keep them coming Suggestion to share with your agency print a few and put them in the lunch room or lobby area

2 Conference Jhenifer Morfitt for Yris Lance Conference will be held on August 24 at the Hotel Murano All members are asked to participate in this event. Health & Wellness Subcommittee Tracy Thornburg Vendor list confirmed 34 so far for Health Fair o Waiting to hear back from several vendors Need help the day of the event o Signup sheet for helping setup o Registration/welcome o Clean up for 41 tables o Clearly ID ICSEW Representatives so folks know who to contact YMCA Spring Run! May 2. ICSEW will have a team representative o Deadline to register a team is April 22 o $28 per person Legislative & Policy Subcommittee Lonna Hocker Will cover later in the morning during the Legislative Brief. Public Outreach Lorene Ross Clothing Drive starts on Friday o 2015 tax form will be sent out for folks wanting a tax deduction o YWCA will mail the receipt to donor. o YWCA would like agencies to keep tallies of donations Will send tally sheet for estimate of value of donations. ICSEW wants to track level of donations again this year. o Drop off is April 3 from 9-Noon Take Your Daughters and Sons to Work Day is scheduled in June. National date is in April o Endorsement with Governor for June date. Membership Debbie Holcomb More outreach would like posters 11x17 for meetings and inviting people to meetings o I am ICSEW with logo. Recruit by sending s to agencies who no longer have representatives Ideas on how to get people to attend meetings and events Professional Development Heidi Mabbott Conference upcoming August 24 Working on theme and keynote speaker Starting to solicit speakers Still have a vacant position for Information Secretary need the position for consistency with branding, recognize ICSEW from a distance. Talk to Jhen or Maria. 10:30 11:00 a.m. Legislative and Policy Tracking, Lonna Hocker

3 Update message on how to be active on the bills we are tracking Update on each bill that we were tracking and if they are still alive or not Bills effecting state employment 5466: clarify employee eligibility from PEBB and makes state registered domestic partners of emergency service personnel eligible for benefits if their spouse passes In the line of duty o 5777 whistleblower programs: communications (ex parte) o 1168 corrects restrictions on collecting a pension when you return to work in a different area or under and different program o Law enforcement and firefighters programs bill as well Many involve voting: including registration and to improve fairness in the voting process for all districts. If you want more information, contact Lonna. 11:00 a.m. 12:00 p.m. Turning Stress Into Strength, Employee Assistance Program Jane Benson Stress test Too much phenomenon Building Resiliency Resources through the EAP 12 1 p.m. Lunch sponsored by Health and Wellness Subcommittee 1 1:30 p.m. Wellness Activity, Melissa Seipel, Impact Fitness 1:30 2:00 p.m. Communications: Get the Word Out, Maria Peterson Get validity back to where it needs to be by creating a communication plan o Explain what ICSEW is about o Make awareness at executive level o Executive Order supports the use of state resources. Include part of the EO into the document (A. Duties. 3) o Communications plan creates a blueprint for the next ICSEW Representative Responsible for placing InterAct in break room Internet or may work best o Identify an Executive Sponsor HR Director, Deputy Director, etc. Write up a communication plan Reference the executive order Talk about Representative and Alternate roles Identify what information will be shared (events, etc.) Place InterAct on agency intranet How often to communicate, authorization to do each month? Each week? Identify who will send s out

4 Who receives the information? From me to a group? Or from ICSEW Representative to everyone? o Social Media information will be shared on social media. Can we link to it? Connect to Twitter feed o Effective today, Maria will begin distributing talking points / high level outline of our meeting, key decision points. Send out various communication plans to use as a sample. o Other agencies: Use Health and Wellness information as a platform to come and talk at our meetings Sends any s to executive sponsor; gets approval and has free range to send out. Ability to put into a PDF and put on an internal screen Communication Plan is a great starting point on what Representatives are allowed to do. A template would be nice in addition to the communication plan. When Representative was first appointed they talked with HR Director. Was able to get her buy-in and communications still developing. A lot of support. Have ICSEW outlines, signs to hang in your cubicles tools available to you. Help to start conversations. o Add ICSEW Representative in your signature line. o Recognize we re appointed by agency Directors, supported by an executive order. The Director provides authority and support through Communications Plan representatives propose, be respectful of Director s or Executive Sponsor s final decision. Have a clear message with meeting with sponsors and back-up documentation. Helps employee morale. Tie back to our employee satisfaction; things that help us be productive, healthy employees. It s about the whole function of committee that adds value. Tie it back to Results Washington icsew@ofm.wa.gov if you want to reach anyone on the Executive Board. 2:00 2:45 p.m. SmartHealth, Health Care Authority, Aaron Article will be written for the InterAct 3:00 3:30 p.m. Wellness Program Coordination, Amy Teshera, OIC Article will be written for the InterAct 3:30 4:00 p.m. Local Community Services, Thurston County Food Bank Restaurant rescue Saving food from getting into landfill

5 Collaborative grant repackaged into family size meal and distribute. Save over 1 million pounds. Fresh veggies year around Food drive box: purpose is intended to go in truck of vehicle. When shopping, box is available; when full, drop it off at local food bank. 50 percent of clients are under 18 2,000 kids per week Need donations of 16# paper bags needed for weekend meals for children; can buy at Cash N Carry Accepting volunteers, including teens