Software Feature Summary

Transcription

1 Software Feature Summary Chapter 1: Software Feature Summary Payroll Multiple check types printed for a singular employee within one payroll batch (regular, supplemental, vacation) Flexible general ledger parameter setup Logical top down payroll process approach Flexible tax, deduction and payment overrides Gross-to-Net calculation may be re-run an unlimited number of times prior to finalizing payroll Enhanced check printing process, giving the ability to re-print only those checks that did not print properly One-step full reversal of payroll vouchers Reprinting of individual checks or entire payroll batch Automatic or semi-automatic check reconciliation capabilities Positive Pay file creation Manual checks written by client can be matched including deductions and taxes Quarterly magnetic media processing Year-end W-2 processing, reporting, printing and download Extensive on-line inquiry, curbing the need to print reports Extensive reporting to proof out and/or record keeping Override one or more voluntary payroll deduction on a one-time or temporary basis Payments can be scheduled to be paid on a date(s) in the future Employees working for more than one client through one employer receive only one W-2 Certified payroll report Automatic batch creation considers Saturdays, Sundays and holidays when scheduling new batches Invoices, reports, fax back forms are automatically printed at the completion of a payroll batch Tax adjustments to give back monies overwithheld; also allows for successorship Special notes can be set to appear on checks within one specific client batch; notes can also be set to appear on all checks within all batches

2 HRPyramid Software Feature Summary 2 of 11 Time Sheets Automatically and manually created time sheets An unlimited number of pay codes may be entered on a time sheet; for example, payments may be split between an unlimited number of shifts, divisions, departments, cost centers, and so on. Employee s time sheet can be predefined to split pay codes between departments, job, location, project/cost center Sorting utility allows access to a specific group of time sheets at a time for one batch, especially useful for clients who report time data by separate departments, divisions, locations or shifts External timesheet data import from third party time and attendance systems Automatic Workflow Manager Status of each batch automatically updated by the system and displayed in bold contrasting colors for easy differentiation Only those batches assigned to be completed by the individual payroll processor by the date entered are displayed All payroll processing steps may be completed from one screen Employee and client data files directly linked to provide quick access to needed information Process more than one batch at a time in order to increase processing speed Supervisor can access processors batch task schedule and redistribute batch assignments to other processors, if necessary Notes Notes utility appears automatically upon accessing a client batch to ensure that notes are not missed or forgotten Contains an audit of who creates, changes or sees the note including time, date and number of times viewed May be scheduled to appear one-time only, expire on a certain date, or be displayed for an indefinite period of time. Newly created notes appear prior to other notes being displayed Employee specific or apply generally to the client batch Notes flagged as urgent appear upon entering the Automatic Workflow Manager

3 HRPyramid Software Feature Summary 3 of 11 Payroll Taxes Exact tax calculations with Vertex Geocoder Up-to-date and accurate payroll tax calculations with Payroll Tax Q Series, the Vertex payroll tax interface Handles reciprocity and credit agreements between tax entities SUTA rates may be PEO or client level depending upon work state Override tax calculations for a particular date or date range Pay Codes Unlimited pay codes Regular, vacation or supplemental Standard, calculated, per diem or fixed methods Earnings, expense reimbursement, tips or fringe benefit classifications Deduction Codes Unlimited deduction codes Handles voluntary deductions, garnishments, IRS tax levy, loans, 401(k) pre-tax, 401(k) post-tax, 401(k) loans, FSA medical and child care May be fixed, reverse tax levy calculation or a multitude of percentage methods Built in garnishment and loan processing Deduction limits may be set for a payroll processing period Deduction maximums may be set for a quarter, year or lifetime Flexible deduction period set-up, giving the user the ability to take out certain deductions on a given payroll process period Ability to track deductions by payee Extensive categorizing and labor distribution Employee assigned to a home department, division, job, location, project cost (optional) and shift When paying an employee the user has the ability to split fraction of payments to various categories

4 HRPyramid Software Feature Summary 4 of 11 ACH Processing NACHA file format supported Client invoices may be direct debited Direct Deposit Processing Partial or full direct deposits allowed Unlimited number of direct deposits for an employee Supports fixed, percentage and balance methods Direct deposit may be assigned to more than one voucher types: Regular, Supplemental or Vacation Downloaded in NACHA format for the bank An ACH debit or credit can be resent at a different time if, for some reason, funds were not available at the time of the original submission If an employee s voucher is voided but direct deposit information has already been sent to the bank, the system automatically creates an ACH debit against the employee s account Payroll Vouchers Fully detailed record of each employee payment including drill down access to minute detail Accurate, timely information for each employee payment Billing Vouchers Fully detailed record of each client invoice Includes extensive detail of each billing voucher produced Each item charged to an invoice is listed on the billing voucher Employee Garnishments Garnishment checks printed as part of payroll processing Handles garnishments for child support, tax lien, bankruptcy, student loan, tax levy Calculation based on a percentage of net, starting net or gross, or a fixed amount Override garnishment amounts may be entered for a date or range of dates

5 HRPyramid Software Feature Summary 5 of 11 Employee Loans Handles employee loan deductions Loan deductions may have varying payment schedules Employee may have unlimited number of loans at one time Tracks each loan and automatically stops deduction once loan amount paid in full Billing Flexible billing methods and invoice formats Multiple billing rates for one group benefit plan Bundled billing client is billed one administration fee, regardless of individual charges Unbundled billing client is charged specific fees per billing item Special discounted rate periods can be applied to regular benefit billing rates Billing events may be scheduled in advance Multiple methods of charging administration fees including minimum/maximum capabilities Profitability reporting generated by client New employee setup fees captured upon entering a new hire record Administration Billing Multiple line overrides Assign special rates within date range Administration fees in addition to bundled and unbundled rates Admin fee methods include: Units Hours Worked Percent of Wages Amt per Check Monthly Rate/52 weeks Monthly Rate/48 weeks

6 HRPyramid Software Feature Summary 6 of 11 Employee Minimum Employee Maximum Invoice Minimum Invoice Maximum Admin fee limiters include: Pay Code Employee Voucher Type Employee Type Pay Group Job Code Benefit Plan Pay Class Pay Cycle Home Location Code Benefit Plan Type Arrears Processing Client billed for an employee s benefit premiums whether or not the employee earns a pay check during the payroll period If an employee does not work, the benefit premium deduction is sent to arrears where it accumulates until the employee takes another check, at which time it is charged against that check Employee Benefits Global group benefit plans with client-level definable rules and rate groups Benefit rules define employee eligibility and contribution (deduction) amounts Unique benefit rules may be created at different employee levels Automatically calculates retroactive benefit billing and deductions owed when employee coverage backdated adjustable by the user Handles benefits plans that require pre-payments

7 HRPyramid Software Feature Summary 7 of 11 Enrollment in group benefit plans is voluntary and automatic Any creation, amendment, or deletion of an employee group plan enrollment record automatically updates the associated deduction in the Payroll module Any change to the employee contribution amount on the Benefit Rules record will automatically update the employee s enrollment record as well as the Payroll deduction record of each individual who carries this benefit coverage COBRA processing including transaction record entry and notification tracking Workers Compensation case administration Various benefit reports including census reports Supports flexible benefits plan administration Supports reimbursement accounts for medical /child care expenses Absence Processing Accurately administers paid time off plans according to company-specific parameters System automatically accrues and adjusts paid time off registers during payroll process Adjustments can be made to the absence hours register, accrued and taken An unlimited number of paid absence benefit plans may be defined Flexible set-up parameters Employee Absence Register: tracks hours accrued, taken or carried over from a previous year The accrual year can be anniversary or fiscal The Employee Absence Journal Detail maintains a running history of absences Flexible Spending Account Tracks the amounts committed, funded and reimbursed to the employee s flexible spending account Keeps a running history of each transaction affecting the employee s flexible spending account Calculates the amount of deduction based on the committed amount and the funding cycle Recalculates the contribution amount every pay period -- override also available Updates the funded and reimbursed fields balance amounts during payroll processing Scheduled Reimbursement: a reimbursement entry automatically schedules a payment to the employee for the employee s next payroll period Plans separated by year

8 HRPyramid Software Feature Summary 8 of (k) Administration User defined reporting periods Employer matching defined at the client level Handles various matching methods including Safe Harbor Employee 401(k) loan administration built in Outside payment can be added to loan paid back amount 401(K) information download capabilities Extensive 401(K) reporting Employee deduction method may be fixed or percentage Handles employer (PEO) match Human Resources All of the employee s personnel information including compensation and payroll tax status is found in one file record Global employee lookup locates an employee (or employees) across all clients or just one client Global Employee Lookup can be used with either partial or full last name, birth date and client Changes made to the employee file (as with any file) will automatically be updated with the changed data in any other record. There is never any duplication of data. Seamless integration of employee data with the Payroll module Date sensitive pay rates, job history, status history Pay, job, status and type changes captured for historical data Employee-specific memo entry and tracking Reports may be produced for user-selected group of employees Point-in-time reporting Affirmative action, compensation, and general employee information reports New Hire download processing

9 HRPyramid Software Feature Summary 9 of 11 Training and Development Employee skills and education information maintained Health and Safety Employee health information including physical, audio and drug testing may be recorded Tracks disability, OSHA and workers compensation cases HAZMAT data maintained Call Center Call Center provides links to major inquiry areas in mainly the Client, Payroll, Benefits, and Human Resource modules Global employee lookup utility searches across all client accounts Electronic notes utility that ensures not only that the message is delivered but that it is seen Remote Data Entry Client access to employee information Time Sheet entry via direct modem or internet Time sheet information import capabilities via modem or internet

10 HRPyramid Software Feature Summary 10 of 11 Employer Administration SUTA rates by employer by state Workers Compensation premium modifiers by employer by state Workers Compensation accrual rates by cost center Quarterly state downloads Simple W-2 processing System Administration Commission computed for salespeople date ranged using fixed or percentage of gross wages/administration fees Manual and automatic check reconciliation System-wide accounting reports Third-party accounting interface available, including Great Plains, Peachtree, Quick Books, Data Pro, and a generic interface Client allocation report broken down by department, division, location or project Creates client accounting information file download ScorPEO Check Printing ScorPEO Check Printing is a separate software application, bundled with HRPyramid. Checks printed on plain check stock Multiple location printing Automatic or manual printing of checks Customizable with Crystal Reports Check style and sorting options may be set by client

11 HRPyramid Software Feature Summary 11 of 11 Web Edition HRPyramid Web Edition is a Web interface application, purchased separately from HRPyramid. Employee and Client web applications available Dynamically customizable menu and display options from within HRPyramid Real-time reports and inquiries Additional links can be added to layout Self-registration for employee logon and password Time Sheet entry and submission Clients can submit payroll notes to PEO processor Clients can enter new hire data or changes to employee pay rate Payroll summaries may be specified for a specific period (month, quarter, year-to-date) Employees can submit changes to personal information Employees can look up payroll stub information, payroll summaries and available paid time off hours