Bock Consulting. Comprehensive Vocational Assessment Report (CVAR)

Transcription

1 Bock Consulting Comprehensive Vocational Assessment Report (CVAR) Job Title PCS Staff Assistant I Worker DOT Number Claim Number Employer Port of Seattle Employer Phone # Employer Contact Melanie Brandewiede Date of Analysis Job of Injury Previous Job New Job 8 Hours Per Day 5 Days Per Week Job Description, Essential Functions, Tasks and Skills: The Port Construction Services ( PCS ) group within the Port of Seattle functions as a provider of small works construction services to the Aviation and Marine Divisions at the Port of Seattle. The PCS offices are located in a four-story office building near Sea-Tac Airport. This job analysis was developed for an employee working in the position of a Staff Assistant I in PCS. Tasks Assigned to Individuals in the Staff Assistant I Position Individuals in the Staff Assistant I position perform a variety of tasks. Specific duties assigned to a clerk vary significantly from day-to-day, however some of the routine duties may include: Coding invoices received from vendors. Entering invoices into the Project Management Information System ( PMIS ). Distributing invoices to the Construction Managers. Searching the PMIS to locate invoices to answer questions as needed. Working with vendors on the telephone to request invoices and answer questions regarding received invoices. Unpacking and organizing office supplies in the supply room. Operating and maintaining copy and fax machines. Replace toners and drums, and fill machines with paper when necessary. Coordinate maintenance with vendors when necessary. Sorting, organizing, and distributing mail. Mail is placed in a bank of mailboxes located in the supply room, as well as distributed to individual offices.

2 Bock Consulting Page 2 of 7 Copying documents as requested. Filing documents. Sending and distributing faxes. Refueling company vehicles (cars, trucks, Jeeps). Performed approximately twice a week for 5 vehicles. The vehicles are fueled at a fleet fueling station less than one mile from the PCS offices, where the Port has an account. A card is used to purchase of fuel at the station, and the Port is billed periodically (non-cash transaction). Coordinating maintenance on PCS vehicles. May have to drive vehicles to maintenance shop. Delivering documents and other items to other Port of Seattle offices (using Port vehicles). Assisting in data entry on an as needed basis. For example, entering contract numbers in the PMIS. Maintaining a safe and clean office environment. Making coffee as needed. Cleaning the kitchen area. Special projects/ad-hoc assignments may include: Putting up posters in and around the PCS office. Moving files and other materials from one office/location to another. Worker s Skills and Traits When working, the Staff Assistant should: Pay attention to detail. Be responsive and flexible. Take responsibility for own actions. Have a great attitude and enthusiasm for assigned tasks. Take pride in work. Perform tasks above the accepted level. Have the ability to work well within a team environment, but also be self-motivated to accomplish tasks independently. Set goals for performance and focus on results. Use resources in an economical and efficient manner. Create a safe work environment and develop safe work practices.

3 Bock Consulting Page 3 of 7 Machinery, Tools, Equipment, Personal Protective Equipment Staff Assistants use a wide variety of items to complete their assigned tasks. Desk and chair. Work tables. Computer (with accessories, including mouse). Telephone. Photocopiers and facsimile machines. File cabinets and other storage units. Storage shelves. General office supplies, including paper, file folders, binders, tape, paperclips, boxes, staplers, hole punches, document organizers, and other items. Date stamp. Hand truck. Port of Seattle vehicles.

4 Bock Consulting Page 4 of 7 Education / Training High school graduate (or equivalent) preferred. Be able to communicate well in English (both oral and written). Prior office work experience (or educational equivalent) preferred. Typing and basic computer skills necessary. Familiarity with Microsoft Office applications (including Word and Excel) would be beneficial. The specific Port of Seattle PMIS can be learned on the job. Worker must have a valid and current driver s license. Per the Dictionary of Occupational Titles (DOT): OFFICE CLERK Specific Vocational Preparation (SVP): 3 (Thirty days to 3 months) Reasoning Skills: Apply common sense understanding, to carry out instructions furnished in written, oral, or diagrammatic form. Deal with problems involving several concrete variables in or from standardized situations. Mathematical Skills: Add, subtract, multiply, and divide all units of measure. Perform the four operations with like common and decimal fractions. Compute ratio, rate, and percent. Draw and interpret bar graphs. Perform arithmetic operations involving all American monetary units. Language Skills: Reading: Read a variety of novels, magazines, atlases, and encyclopedias. Read safety rules, instructions in the use and maintenance of shop tools and equipment, and methods and procedures in mechanical drawing and layout work. Writing: Write reports and essays with proper format, punctuation, spelling, and grammar, using all parts of speech. Speaking: Speak before an audience with poise, voice control, and confidence, using correct English and well-modulated voice.

5 Bock Consulting Page 5 of 7 PHYSICAL DEMANDS N/A: Not Applicable F: Frequent (30%-70% of the time) S: Seldom (1-10% of the time) C: Constant (Over 70% of the time) O: Occasional ( 10-30% of the time) WNL: Within Normal Limits (talking, hearing, etc.) STRENGTH: Sedentary Light Medium Heavy Very Heavy Frequency Comments Sitting F May spend 50% of the day sitting while working, or working at a computer. Standing O-F While making copies; talking with co-workers; cleaning the kitchen; gathering the mail. Walking F While walking to copy machines and fax machine. Lifting (up to 10 pounds) F While lifting invoices, mail, files, and other documents (2-4 lbs.); lifting cans of coffee (3 lbs.); lifting one or two reams of 8½x11 paper (4.5 lbs. each); lifting boxes containing toner cartridges (7-8 lbs.); lifting coffee pot; lifting keys; lifting cell phone. Lifting (10 to 25 pounds) S Lifting vehicle jump-start device (est lbs.). Lifting boxes of documents (can be limited by the worker to a comfortable weight). Boxes of paper, which are delivered by the vendor directly to the supply room, weigh approx. 24 pounds (5 reams per box). The boxes could be opened right where they were delivered, and each ream of paper could be lifted and stacked separately (4.5 lbs. each). Carrying (up to 10 pounds) F Carrying invoices, mail, files, and other documents (2-4 lbs.); carrying cans of coffee (3 lbs.); carrying one or two reams of 8½x11 paper (4.5 lbs. each); carrying boxes containing toner cartridges to copiers and fax machines (7-8 lbs.). Carrying (10 to 25 pounds) S Carrying jump-start device to vehicle (est lbs.). Moving boxes of documents (can be limited by the worker to a comfortable weight). Hand trucks are available to assist in carrying/moving items. Pushing/Pulling O Opening copy machine draws holding paper; opening and closing file drawers. Climbing Stairs S-O Buildings in which Port of Seattle offices are located have stairs and elevators (employees can choose to use either). Bending at Waist F While working at the main work surface in the supply room (36 high); stocking supplies stored below waist level; placing paper in copiers and fax machines; picking up files from chair in work area for copying; climbing into and out of Port vehicles. Bending Neck C Typing on computer; making copies; stocking supplies in supply room; making coffee; cleaning kitchen; talking with co-workers.

6 Bock Consulting Page 6 of 7 Twisting at Waist S-O Answering phone; moving papers into and out of copier; talking with co-workers. In general, twisting can be significantly reduced or limited by efforts made by the worker to move his/her feet while working, Reaching (Floor to Shoulder) F Stocking office supplies in storeroom; picking up reams of paper to restock copiers and fax machines; reaching into copiers to clear paper jams; typing on a computer keyboard; placing mail in mailboxes. Reaching (Over the Shoulder) S Stocking office supplies in storeroom; organizing other items in storeroom; placing mail in mailboxes (mailboxes are up to 72 high). Repetitive Motion O Typing on computer keyboard. Handling/Grasping C 50 % Pinch Grasp 50 % Whole Hand Grasp Fine Finger Manipulation F Typing on a computer keyboard; operating controls on copier; using staple remover; inserting card into fuel pump; using nozzle to refuel vehicles; placing date stamp on received documents. Talking F While communicating with supervisors and co-workers. Hearing F While communicating with supervisors and co-workers. Seeing C Seeing would be considered important in this position. Writing S-O Depending on assigned tasks. Normal Job Site Hazards Driving Port vehicles; refueling vehicles. Expected Environmental Conditions Work is generally performed inside a temperature-controlled office environment. The worker would be exposed to outside weather conditions when walking to Port vehicles to take to refuel, refueling vehicles, and moving between a vehicle and a building when delivering documents or packages to Port offices other than the PCS office, The above job analysis represents the requirements of a specific job based on personal observations, discussions with employer representatives, and/or workers. On occasion, practicality and feasibility prevent the direct observation and/or gathering of objective quantifiable data. For this reason, a "best estimate" may have been used when reporting physical demand frequencies. Analysis was done on the job site? Yes No Job Analysis Reviewed By: Robert Price; Melanie Brandewiede; Karen Williams Completed by Vocational Provider Brice York, B.A., VRC Reviewed by Supervisor: Craig Bock, M.A., CRC Date Signature of Vocational Provider

7 Bock Consulting Page 7 of 7 COMMENTS: FOR PHYSICIAN'S USE ONLY The injured worker can perform the physical activities described in the job analysis and can return to work on The injured worker can perform the physical activities described in the job analysis on a part-time basis for hours per day. The worker can be expected to progress to regular duties in weeks/months. The injured worker can perform the described job, but only with the modifications/ restrictions in the attached report and/or listed below. These modifications/restrictions are (check one): Temporary for weeks months Permanent The injured worker cannot perform the physical activities described in the job analysis based on the physical limitations in the attached report and/or listed below. These limitations are (check one): Temporary for weeks months Permanent Date Physician's Signature Physician s Name Printed PLEASE RETURN COMPLETED FORM TO: Port of Seattle-Health & Safety Fax: (206) Phone: (206)