NOTICE INVITING TENDER Central Purchase Committee for Computers (CPCC), Aligarh Muslim University, Aligarh (U.P.), INDIA

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1 NOTICE INVITING TENDER Central Purchase Committee for Computers (CPCC), Aligarh Muslim University, Aligarh (U.P.), INDIA Ref. No.: NIT/AMU/CPCC-04/Printer/ Sealed commercial RATE CONTRACT bids duly typed in the given format, on the firm s letter head are invited from the OEM/reputed firms who have been authorized by the OEM of the following items so as to reach Secretary CPCC, Computer Centre, Aligarh Muslim University, Aligarh Last date for submission of bids is up to 12:15 p.m. These bids will be opened at 12:30 pm sharp on the last date itself (i.e ) in the Conference Room (First Floor) at Computer Centre, AMU, Aligarh. All bidders are encouraged to participate in the bid opening meeting, at their own expenses. No separate invitation will be issued in this regard. Item Description Bid Type Base Price (INR) 1. HP LaserJet 1020 Plus Printer 2. HP LaserJet M1005 Multifunction Printer 3. CANON LBP 6200 D 4. EPSON L220 (Ink Tank) 5. EPSON LQ EPSON L EPSON L SAMSUNG ML 2166W 9. SAMSUNG SCX 2876 ND Taxes (%) Total Amount (INR) 10. SAMSUNG 2826 ND 11.Brother DCP-7060D 12. Brother DCP-L2541DW 13. Brother DCP Brother HL-L2321D 15. Brother MFC 1911NW 16. Brother HL 1211W 17. Brother DCP-J100 (Ink Tank) Ref. No.: NIT/AMU/CPCC-04/Printer/ (Dated : ) Page 1 of 5

2 NIT(Notice Inviting Tender) No. NIT/AMU/CPCC-04/Printer/ Terms and Conditions 1. The items required to be delivered, verified, tested and installed at the end-user departments, in presence of assigned staff of Computer Centre. 2. The rate of discounts, sales tax, services tax or any other type of tax should clearly be mentioned however the quoted price shall be inclusive of all the Taxes (landed price). 3. Validity of the quotation should be at least for 6-months, from the date of approval of the rate contract. 4. The Aligarh Muslim University agrees to make payment on bill after successful supply, installation and commissioning of the items. Performance Bank 10% of total order value may be required by the University. 5. The items shall be supplied to the department within two weeks of the issue of purchase order. 6. All items should be under 3-years comprehensive on-site warranty. Supplier, in addition to original equipment manufacturer shall also be responsible to extend the warranty to end-users in AMU. 7. The University has the right to accept the rates of some or all of the items required. AMU reserves the right to reject quotations which are incomplete / incorrect / unclear / not accompanied by EMD / not accompanied with other mandatory enclosures. 8. The University reserves the right to reject any or all of the quotations without assigning any reason(s). 9. True copies of currently valid authorization letters, from respective OEMs in favour of the firm to quote, supply install and commission and support of warranty be provided. 10. Ink Signed OEM s certificate to the effect that it takes the responsibility if the supplier firm becomes blacklisted/bankrupt/non-existent. 11. Any other terms and conditions articulated by CPCC, at the time of placing the PO. 12. Rs. 3,000 per Model being quoted against NIT should be deposited along with quotations, in the form of DD, in favour of Finance Officer, AMU, Aligarh. In case of unsuccessful bid the EMD after necessary deduction of draft charges will be returned. However, vendors registered with NSIC(National Small Industries Corporation) and enclosing attested copy of certificate of registration with NSIC (valid for at least 6-months from tender opening date)with quotations, would be exempted from payment of EMD. 13. All successful bidders should be registered as an approved contractor/supplier with the Aligarh Muslim University. A copy of valid certificate of vendor registration (issued by Central Purchase Office, A.M.U. Aligarh), should be enclosed along with quotations. 14. The EMD is based on average purchases made by the CPCC in the last financial year; however, its amount will have no bearing on the eventual supply of number of items on rate contract basis during the validity period. 15. Arrangement of all the documents related to taxation and road permits shall be the sole responsibility of the firm. 16. The original brochures of the quoted items should be attached. 17. All enclosures should be signed (with date and seal) by the bidding firm. 18. In addition to official landline phone/fax numbers, two mobile telephone numbers (including the mobile number of Chief Executive Officer of the bidding firm) and ids for communication, should be specifically provided, as per Annexure A declaration is to be signed by the bidding firm, as per Annexure Annexure-3 (the compliance sheet) should be duly filled, signed and stamped is to be submitted along with documentary evidences as applicable. 21. Monthly Progress Reports (containing factual month-end status of all the purchase orders placed by AMU on the successful bidder), will have to be submitted to Secretary CPCC (secretary.cpcc@amu.ac.in) at AMU, on the last working day of each month, duly signed and stamped by authorized signatory of the bidding firm. These monthly reports will be printed on letter head of the bidder, as per the formats prescribed by CPCC, from time to time. 22. Providing any false/wrong information (including supply of wrong contact information, leading to loss of communication) will be treated as the breach of contract. Secretary-CPCC Ref. No.: NIT/AMU/CPCC-04/Printer/ (Dated : ) Page 2 of 5

3 Annexure-1 1. NAME OF THE BIDDING FIRM: Website URL: ADDRESS : (a) REGISTERED OFFICE : PIN... STD CODE Office Phone No:... FAX No:.. Primary Cell Phone No:.. Alternate Cell Phone No: Official E.MAIL-ID:.. Alternate E.MAIL-ID:.. (b) WORKS/FACTORY (if applicable): STD CODE Landline Phone No:... FAX No:.. Primary Cell Phone No:.. Alternate Cell Phone No: Official E.MAIL-ID:.. Alternate E.MAIL-ID:.. 3. Commercial Information (Enclose Attested Copy wherever Applicable) a) CST Regn. No. : b) State ST Regn. No : c) TIN No. : d) Excise Center No. : e) Trade License No. : f) Service Tax Regn. No. : g) PAN No. : I/We further undertake that all the above information and documents supplied by me/us are correct. In the event of any future changes to the above information, during the period of validity of this rate contract, I will immediately inform CPCC in writing and also provide updated documents (if any). (Signature of the Bidding Firm) Name: Designation with Seal of the Firm Ref. No.: NIT/AMU/CPCC-04/Printer/ (Dated : ) Page 3 of 5

4 Annexure-2 DECLARATION FROM M/s... To The Secretary Central Purchase Committee for Computers Aligarh Muslim University, Aligarh Dear Sir, 1. I/We have read and understood the contents of the Tender and agree to abide by all the terms and conditions of this tender. 2. I/We also confim that in the event of my / our tender being accepted, I/We hereby undertake to furnish Performance Security, as applicable in the form of Demand Draft. 3. I/We further undertake that none of the Proprietor / Partner/Directors of the firm was or is Proprietor or Partner or Director of any firm with whom Aligarh Muslim University, Aligarh or any other government organization have black listed/banned/suspended business dealing. I/We further undertake to report to the Secretary, CPCC immediately after we are informed but in any case not later than 15 days, if any firm in which Proprietor / Partner/Directors are Proprietor or Partner or Director of such a firm which is black listed/banned/suspended in future during the currency of the Contract with you. Yours faithfully, (Signature(s) of the Bidding Firm) Name(s): Designation(s) with Seal of the Bidding Firm Ref. No.: NIT/AMU/CPCC-04/Printer/ (Dated : ) Page 4 of 5

5 Annexure -3 Compliance-Sheet Requirement Profile of Vendor (Yes/No) Documentary Evidences enclosed (Yes/No) 1. Registered with Central Purchase Office of AMU? 2. Annexure-1 duly filled and signed with seal of the bidding firm? 3. Annexure-2 duly filled and signed with seal of the bidding firm? 4. Ink signed authorization latter of OEM for participating in tender NIT/AMU/CPCC-04/DT/ enclosed? 5. Audited account statements of the bidding firm, for last three financial years are available and bidder agrees that the same will be produced within three business days, as and when required by CPCC? 6. Letter of reference /testimonial enclosed from at least three satisfied customers to whom services/supplies were successfully delivered, in past, by the bidding firm? 7. Bidder agrees that Letter of credit worthiness from the bank of the bidding firm will be produced within three business days (enabling CPCC to vet the order execution capacity of the CPCC bidder) as and when required by CPCC? 8. Bidder agrees that failure to submit monthly progress reports as per item 21 of NIT Terms and Conditions, will be interpreted as an offence, thereby attracting penal actions as deemed appropriate by AMU?. 9. Bidder agrees that all the communications received from AMU on -id supplied by the bidder in Annexure-1 of this tender document, will be responded within one business day. Failure to do so, will be interpreted as an offence, thereby attracting penal actions as deemed appropriate by AMU?. 10. EMD enclosed? (Signature(s) of the Bidding Firm) Name(s): Designation(s) with Seal of the Bidding Firm Ref. No.: NIT/AMU/CPCC-04/Printer/ (Dated : ) Page 5 of 5