PRIMARY PHYSICAL WORK ADDRESS: 1700 Broadway Suite 200 Denver, CO 80290

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1 CLASS TITLE: GENERAL PROFESSIONAL IV STATE OF COLORADO invites applications for the position of: Purchasing Agent IV (General Professional IV) This position is open only to Colorado state residents. LOCATION: Denver Metro, Colorado PRIMARY PHYSICAL WORK ADDRESS: 1700 Broadway Suite 200 Denver, CO SALARY: $4, $6, Monthly FLSA STATUS: Exempt; position is not eligible for overtime compensation. OPENING DATE: 06/20/16 CLOSING DATE: 07/03/16 11:59 PM JOB TYPE: Full Time DEPARTMENT INFORMATION: This position is open only to Colorado state residents. *** This announcement will be open for the specified time or until 50 applications have been received*** The Administration Division of the Department of State provides operational support to the Department, including human resources, finance, office management, and direct support to the Office of the Secretary. DESCRIPTION OF JOB: Purchases all commodities and services in compliance with state rules and regulations, and by using the State of Colorado competitive bidding process when required. Maintains inventory control of all assets in accordance with state fiscal rules. Develops procedures related to procurement processes. Provides guidance to staff on appropriate purchasing methods. Coordinates, monitors, and negotiates local contracts and agreements. Advises on and ensures compliance with State of Colorado purchasing rules, code, and relevant statutes. Reviews specifications and bidder quote documentation to determine correct vendor and product selection for award. 1/5

2 Procurement Function Develops, reviews, publishes, facilitates, evaluates and awards all solicitation methods to include documented quotations, invitation for bids, and request for proposals. Applies working knowledge of Colorado Revised Statutes, procurement codes, and fiscal rules for the procurement of goods and services. Evaluates vendors to determine their capability for performing established specifications. Stays current with fiscal and procurement laws, rules, and guidelines. Analyzes unique and unusual procurement needs, reviews for proper approvals and compliance with state law and fiscal rules. Directs and establishes criteria for the scope of work statements and provides guidance to customers to ensure sound fiscal management and compliance with all required documentation for proper selection of professional service. Contract Services Creates, reviews, and analyzes departmental contracts to ensure compliance with current procurement/fiscal rules, State Controller policies, and state statutes. Maintains working knowledge of purchasing and contracting systems including the state's contract management system and financial reporting system. Provides input regarding interpretation of contract documents and recommends course of action. Inventory/ Asset Management Responsible for tracking and keeping inventory list of goods and services purchased. Works with IT Division to ensure that assets are labeled appropriately and can be identified according to inventory list. Ensures that the agency is in compliance with fiscal rules related to asset management and reporting. MINIMUM QUALIFICATIONS, SUBSTITUTIONS, CONDITIONS OF EMPLOYMENT & APPEAL RIGHTS: Minimum Qualifications Graduation from an accredited college or university with a bachelor's degree AND a combination of three years of professional procurement and contract development/review (e.g. Request for Proposal, Documented Quotes, Sealed Bids and Awards) experience for a governmental agency or private industry. Substitutions Professional procurement and contract development/review (e.g. Request for Proposals, Documented Quotes, Sealed Bids and Awards) experience which provide the same kind, amount, and level of knowledge acquired in the required education, maybe substituted on a year foryear basis for the bachelor's degree. A master's or doctoral degree from an accredited college or university will substitute for the bachelor's degree, but not for the one year of professional procurement and contract development/review (e.g. Request for Proposals, Documented Quotes, Sealed Bids and Awards) experience. PREFERRED QUALIFICATIONS: Accounting Experience Budgeting Experience Governmental Purchasing Experience Strong MS Excel skills, including the ability to utilize formulas and create tables Strong MS Word skills, including the ability to create tables, use track changes to manage edits by multiple users, and change/manage document styles 2/5

3 REQUIRED COMPETENCIES Strong Oral and Written Communication Skills Ability to communicate with various stakeholders in a professional and courteous manner Experience with Microsoft Office Suite products, particularly Word, Excel, and Outlook Ability to prioritize projects based on various factors Ability to work independently and in a group setting Ability to organize records in a clear, consistent, and logical manner Procurement Experience Problem Solving Skills Negotiating Skills Strong Analytical Skills Appeal Rights If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO Fax: Phone: The ten day deadline and these appeal procedures also apply to all charges of discrimination. SUPPLEMENTAL INFORMATION: CONDITIONS OF EMPLOYMENT: This position may be required to undergo a criminal background check. When completing your application package, ensure that you submit your transcript (if applicable) and resume. Additionally, please submit a writing sample using the instructions below. Writing sample submission To complete the writing sample section, submit a word document that responds to both questions below. Your document must be written in 12 point font and may not exceed one page of text total. At the top of your document, ensure that you have included your first and last name. Your writing sample will be evaluated based upon your writing skills, organizational skills, grammatical skills, and your response to each question. Question 1: Please describe the pros and cons of utilizing a formal solicitation process to purchase goods or services. Question 2: Please describe your level or proficiency with Microsoft Office Products including Word, Outlook, and Excel. 3/5

4 Upon meeting minimum qualifications, the next phase of the process may be a comparative analysis of the listed preferred qualifications. Please be aware this structured application evaluation is a passive assessment based solely upon the information provided in the application. Therefore, it is imperative that you provide extensive detail in your application. This structured application evaluation might be the only evaluation/assessment step. The comparative analysis assessment will be based on: Procurement Experience (experience creating, drafting RFP, DQ, SB, and Awards) Experience developing/reviewing contracts to ensure compliance Governmental Purchasing Experience Accounting Experience HOW TO APPLY: Thank you for your interest. Submit an on line application by clicking the link below or submit a State of Colorado Application for Announced Vacancy and all supplemental questions according to the instructions provided below. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed above. TRANSCRIPTS REQUIRED: An unofficial copy of transcripts must be submitted at the time of application. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this announcement. IF NOT APPLYING ON LINE, SUBMIT APPLICATION TO: fax Jackie Cuin DEPARTMENT CONTACT INFORMATION: jackie.cuin@sos.state.co.us METHODS OF APPOINTMENT: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. APPLICATIONS MAY BE FILED ONLINE AT: THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER. Position #VAA /2016 PURCHASING AGENT IV (GENERAL PROFESSIONAL IV) JC Purchasing Agent IV (General Professional IV) Supplemental Questionnaire * 1. Have you submitted your transcript (if applicable) and resume as requested in posting. Yes No * 2. Have you submitted required writing sample. Yes No 4/5

5 * Required Question 5/5