Harvest Co-op Markets Board of Directors Meeting Minutes

Transcription

1 Harvest Co-op Markets Board of Directors Meeting Minutes 05 March 2018 / 6:30 PM / CCTV, 438 Massachusetts Ave, Cambridge, MA 02139, USA / Member Session Meeting Roles CHAIR : Joshua Anderson TIMEKEEPER : Adam Frost NOTETAKER(S) : Vidya Sivan & Eli Feghali Attendees BOARD MEMBERS : Joshua Anderson, Leslie Belay (via phone; not present for first two votes), Eli Feghali, Lydia Peabody (via phone), Vidya Sivan, Adam Frost STAFF: Brian Peat (via phone) ABSENT : Paige Clark, Dwayne Desaulniers, Thomas Moore, Gordon Williams, Erin Pizzonia GUESTS : Marlene Archer, Wayne Clark, Maggie Cohn, Paula Gilbertson (National Co-op Grocers), Peter Stokes Vote Key Votes are recorded in this order: For, Against, Abstaining Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 1

2 Table of Contents Meeting Begins 06:36 PM 4 Agenda Review 06:50 PM 4 Discuss Action Items & Approve Minutes 6:50 PM 4 Member Comments 7:00 PM 4 Board Decisions & Updates 7:08 PM 5 Board Retreat Leslie Belay, Board Member 5 Central Square Star Market Closure Joshua Anderson, Treasurer 5 Member Engagement / Strategic Planning Eli Feghali, Board Member 6 Member Team Advisory Proposal Adam Frost, Board Member 6 GM Reporting 7 Financial Reports Brian Peat, General Manager, & Joshua Anderson, Treasurer 08:07 PM 7 GM Monitoring Report: B7-Staff Treatment & Compensation 08:21 PM 9 Equity Refunds Brian Peat, General Manager 08:28 PM 9 Board Committee Reports 10 Executive Lydia Peabody, President, & Vidya Sivan, Vice President 10 Communications Vidya Sivan, Vice President 11 Personnel Leslie Belay, Board Member 08:40 PM 11 Closing 11 Review Board Calendar Vidya Sivan, Vice President 11 Bike Rack: Collect Items For Future Discussion 08:53 PM 12 Adjourn Meeting 08:54 PM 12 Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 2

3 Meeting Begins 06:36 PM Introductions with names, shopping locations, and favorite Oscar movies. Josh then reviewed shared agreements for a collaborative and effective meeting. Agenda Review 06:50 PM MOTION: Approve March agenda The motion was made and seconded. Motion carried unanimously. Approved Discuss Action Items & Approve Minutes 6:50 PM Brian Peat on Arboretum lease (seating restrictions): Brian in the process of ing the board about the lease. He doesn t see anything in their about restrictions on seating, and will ask board to review to see if he missed something. Paula mentioned that it might be a zoning issue. ACTION ITEM : Brian will send lease to Board, and Board reviewing lease. ACTION ITEM : Maggie will connect Steve Rumpler to Brian to get some answers regarding zoning and other city issues. ACTION ITEM : Adam mentioned that there are two members who are interested in helping. He will send Maggie their addresses. Maggie Cohn s report on signage: Simple rule: You cannot cover more than ⅓ of your window with your signage. City of Boston may be able to provide design expertise City official (Steven Rumpler) recommending window decals as an inexpensive option Other support for small businesses available (Maggie will know more after March 12) ACTION ITEM : Maggie will follow up with the City after March 12 on support for small businesses and design support. Action Items From Last Month Topic Assigned To Status Update Review Arboretum lease (seating,??) Investigate signage rules and programs to help improve signage in stores Study and decide the future of the disability access committee. Follow up with member who works in Cambridge govt re: Central Square supermarket Brian Maggie Gordon Brian Complete During board retreat, broadened this to Equity & Inclusion committee? Moves to April meeting Moves to April meeting MOTION: Approve February minutes The motion was made and seconded. Motion carried unanimously. Approved ACTION ITEM : Vidya to minutes to Anna for posting and then send via FB and the announce list. Member Comments 7:00 PM Adam asked Paula from NCG on her perspective for improving the Co-op : Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 3

4 Design proposal sent two years ago but never acted upon (NCG has marketing resources) Number of owners is low relative to the size of the city. Decline of the organization of the last couple of years has hurt the ownership connection and their satisfaction. Opportunity there, but it has to fit into all the other things that need to happen (marketing, operations, etc.). It is like hosting a party, you would not inviting people to a party until you know what the date is, what activities will happen, what food will be served, etc. Thinks it s premature to focus just on members. 66% of your shoppers are non-owners. Lots of opportunity there. (1700 members cannot carry the Co-op) First need to be a really good retail operator. Need to balance member engagement with that. Adam disagreed with Paula s comments on focusing on being a retail operator. He thinks we need to get the members involved to save the Co-op. Leslie made the point that there are many things that the store needs to do, but the staff cannot do it alone; members need to mobilize. Leslie Belay calls in to the meeting during this time. Board Decisions & Updates 7:08 PM Board Retreat Leslie Belay, Board Member High attendance from all board + GM + two members Reviewed who are Harvest s stakeholders Looked at a power analysis of how decisions are made Talked about what kind of committees and teams we need to have Landed on a set of board committees (some of which we already have, some of which are new). Most will be open to members. Had discussion of member-driven committees, which ties in the Strategic Planning process that has been ongoing since Fall Have a member forum scheduled in mid-april General manager gave an overview of the organizational chart. It demonstrated gaps in key areas. Helped us understand the organization. We talked about the challenges and failures of policy governance at Harvest, and formed a committee to revisit the question of how the board is going to govern itself and hold itself accountable. There was consensus to move forward with Eli s member assembly proposal that he presented. ACTION ITEM : Eli to incorporate the feedback into a member assembly proposal to bring to the April board meeting. ACTION ITEM : Vidya to communicate retreat minutes to members. Central Square Star Market Closure Joshua Anderson, Treasurer The Community Development Department (CDD) of the City of Cambridge reported on efforts to attract a grocery store to the retail space Star Market vacated on the second floor of 20 Sidney Street, Cambridge, for the Feb. 12 City Council meeting. (The one-page letter is available at There is no zoning requirement for the space to be a grocery store. Additionally, Forest City developers did not commit to leasing the space to a grocery store in its development commitment letter. CDD staff stated that they explicitly reached out to Market Basket, Trader Joe s, Aldi s, and bfresh. No grocer announced plans to consider opening a location at 20 Sidney St. Some of the grocers approached said that they either have no plans to open additional locations or that the 20 Sidney St. location does not match their requirements for a potential location. CDD staff will continue to forward information to Forest City about potential tenants as they receive that information. The letter does not discuss any resources that the City will commit to ensuring a grocery store leases that space. The City Council accepted the report without any discussion at its Feb. 12 meeting. Discussion: Peter Stokes mentioned that there was no chance of the landlord renting this space to a grocery store, and the City cannot force this issue. Roche Brothers is going to open in two years in Kendall Square in the Cambridge Innovation Center. Lydia mentioned that again our focus should be on how we differentiate our store from our competition. Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 4

5 Member Engagement / Strategic Planning Eli Feghali, Board Member A. April Member Forum Eli and Vidya created a draft agenda for the Member Forum happening on April 14. Eli has shared with the Strategic Planning Advisory Team and Board. We asked folks at the Annual Meeting about their thoughts on Harvest, sent out a more specific survey, and are now having a forum for members to come together and discuss action plans in a focused way. We will be using a modification of the World Cafe process. Members come into this meeting will travel through tables focused on topics culled from the survey and discuss two or three action items for each topic. The hope is that board members will be table hosts during the Forum. Based on this meeting, the SPAT will have the ability to draft strategic recommendations to the Board to form the member-driven working groups as well as the overall action plan for prioritizing for the Board. Leslie would like to see staff/managers at the April Forum.. Leslie and Adam want to make sure that member who want to mobilize can sign up to participate at the forum. Eli and Vidya are hoping to create a mechanism for RSVP where members can also share what skills they have as well as what areas from the table topics ignite their passions in order to create specific ad-hoc, project-based advisory teams to enact the action plans that come out of the member forum. In Eli and Vidya s mind, these short-term projects will be a good gateway into increased involvement, but will also not seem like too much of commitment up front for member volunteers. ACTION ITEM : Board members respond to Google calendar invite from Vidya for April 14 forum. ACTION ITEM : Vidya and Eli to draft the registration form for the event, asking about attendance, member skill sets, and interest in participating in future committees for the board to review. ACTION ITEM : Executive Committee to discuss forum agenda at March meeting. Member Team Advisory Proposal Adam Frost, Board Member Adam proposes that the Board empower the Board Outreach Coordinator (Adam) to create working teams of members to work on projects and meet co-op needs. When a team has done some good initial work, it will write a formal charter, which the Outreach Coordinator will present in batches to the Board for approval and comment. Adam thinks that this dovetails well with what the Strategic Planning Advisory Team is doing. Question about member-driven committees: At the April member forum, as people RSVP and while we re there, we will ask them to share where they have skills and what their interests are. This will help us populate our committees (board and member-driven). But we won t necessarily know what all the committees are in advance. Adam: If there s a group that s gelling at the meeting, we invite them to talk to me (Adam) to help them self-organize. Proposal is to say the board adopts this mechanism for creating member driven teams: Any members can join together to create a member-driven team Once the groups mission begins to gel, they can approach the board outreach coordinator to create a charter to bring to the board for approval. Put it into effect immediately so it can be present for the April meeting. This would be added to our board administrative policies -- how we choose to operate as a board. Discussion: Brian: concern about how much staff time will be required of managers in engaging with these teams Need clarity for what expectations are for staff participation in teams Maggie thinks there needs to be some criteria for forming the groups. What happens if people form a committee that isn t in keeping with the mission of co-op? Joshua suggested tabling until next meeting Vidya would like more detail on how the chartering process will work -- maybe a charter for how this all work? Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 5

6 Peter: maybe we can define what unchartered means? Peter: also just want to reflect that a lot of what people want to work on will interfere with operations or require staff time Eli: have a concern about Adam being the only point of contact, need backups Eli: would rather have a process that has Adam as a matchmaker, matching people s skills and passions to the projects/committees that have been decided as priorities. Marlene: mentioned Wayne s proposal for member committees ACTION ITEM : Adam to work with Wayne to create a clear, simple proposal outlining how the committee recognition process will work. (During the meeting, Vidya was also volunteered, but she thinks Wayne and Adam can come up with something great). GM Reporting Financial Reports Brian Peat, General Manager, & Joshua Anderson, Treasurer 08:07 PM GM Quarterly Monitoring Report: B.2 Financial Condition and Activities Note on the financial reports: We found out that shrink (out of date product and spoilage), because we run it through the registers to record it, has been getting recorded as sales and being added to Accounts Receivable on the Balance Sheet. That has been fixed and will require an ongoing monthly adjustment to sales until we figure out a better method of dealing with it internally. That is the reason why what has been looking like a decent (comparatively) quarter has suddenly become worse. This is also part of the reason why Current Assets on the Balance Sheet has dropped around $118k between the preliminary and final December reports. ($69K from the AR building up to account for shrink and a clean-up of the Prepaid Expense accounts resulting in an additional $49K reduction of assets). Treasurer s Summary of GM s Financial Reports To build on the Quarterly General Manager s report on Harvest s financial condition, I would like to highlight a couple of more points. The first is the very low gross margin at the Arboretum store in January (22%) and the third quarter (26% covering November through January). [Gross Margin is the percentage of the sales price left over after paying vendors for inventory sold. The calculation is Gross Profit / Sales or (Sales - Cost of Goods Sold) / Sales. The goal is to raise Gross Margin from ~31% from when Brian started to 34% over Brian s first three years working with Harvest.] The products that spoiled as a result of the freezers breaking are included in the Cost of Goods Sold (COGS) at the time they went bad. Accounting principles accelerate including income-decreasing events, such as expenses, and delay including income-increasing events, such as proceeds from insurance settlements. When we receive the proceeds from the insurance policy, I anticipate that the margin will be higher in that month. Over the whole fiscal year then, Harvest will report an appropriate gross margin. The loss of the inventory will lower the margin regardless, but the reduction in the margin will likely not be as dramatic as reported right now. The second is that Cash Flows from Operating Activities (CFO) was negative this month. (I make the more standard adjustment to include the adjustments for Depreciation as adjustments in the Operating Activities section.) In January, CFO was -$9,652. [Most accounting formats put negative numbers in parentheses, so -$9,652 becomes ($9,652).] In December, CFO was $31,135. It was obviously necessary to find ways to conserve cash. Harvest does not really have a cushion to protect against unexpected events such as the freezers breaking or lost sales from being unable to process credit card transactions at the Cambridge store. The third point is that CFO would have been much lower if Harvest had paid all of the vendors for what we received from them. Harvest received nearly $24,700 in inventory and services that it has not yet paid for. (In December, Harvest paid its vendors about $700 more than the inventory and services it received.) This point too is related to the product lost when the freezers broke; a lot of new products had to be ordered quickly. As Reid reminded us at the Finance Committee meeting, this is vendor financing: Harvest s vendors provide the credit that other sources, such as banks, might not provide by delaying collecting what is due from Harvest. All this is to say that Harvest experienced a $35,000 cash flow shock in January for which it was unprepared. Harvest financed about 70% of it by purchasing things on credit, with the rest split between using cash in its bank Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 6

7 account balances and receiving equity contributions from members. As Brian said, so far, our vendors have been understanding but Harvest has little control over the extent to which Harvest s vendors will continue to finance its operations. By their very nature, these events are unexpected. I hope that this underscores the importance prudent cash management so that Harvest can decrease its reliance on vendors magnanimity and forbearance in receiving payment. Finance Committee Report The Finance Committee met on Feb. 21 at Hope Lodge in Jamaica Plain. The General Manager (Brian Peat), Treasurer (Joshua Anderson), Board Member Gordon Williams and Members Reid Van Gorder and R. Wayne Clark attended. The agenda comprised three topics: the current charter, an initial discussion of the requested report on member refunds, and canvassing ideas about the summary to be included with the financial reports. In our review of the current charter, the Committee focused on two points: the charge to lead the formation of an Audit Committee and the lack of explicit discussion of new investments, such as moving to the Star Market location. Currently, Harvest does not have an Audit Committee. This is a challenge since the auditor s work will be ramping up quickly as the end of the fiscal year (April 28) approaches quickly. For the Board retreat, participants read an article suggesting that the General Manager (GM) and Treasurer not be members of the audit committee. It was the sense of the Committee that it would be unrealistic to assemble an Audit Committee comprising members with the necessary expertise in such a short period. Since Harvest s Treasurer is not involved in the accounting system and the current Treasurer has been the Treasurer during only the last three months of the period under audit (and has no authority to sign checks), the Committee agreed that Joshua can reasonably be considered independent in fact and appearance. The Finance Committee recommends that the auditor, Kevin P. Martin & Associates, communicate its findings to the Exec Committee and raise any detailed questions through the Treasurer. The GM said that, in his experience, other co-op undergo audits every three to five years and when other significant events (such as hiring a new GM) occur. The Committee found this schedule reasonable. The current charter for the Finance Committee does not include developing proposals for new investments, such as opening a new location. Previously, when Harvest explored opening a location at Bartlett Place, the Board chartered an ad hoc Lease and Finance Committee to report on the suitability of a new location to the Board. The discussion of whether to incorporate such a charge into the charter of the standing Finance Committee raised the issue that the initial phase of the process will involve developing relationships with developers, city officials, and other community stakeholders to learn what is possible before decisions about trade-offs in ways to finance such an investment can be made. These relationship-building skills are not necessarily part of the same skill set that would qualify an individual as a productive member of the Finance Committee. Financial considerations will eventually be important, so having the Treasurer or another Finance Committee member on the ad hoc committee would be important, but such an effort deserves a broader lens than simply a financial perspective. If the Board would like to pursue the idea of moving to 20 Sidney St., Cambridge, the Finance Committee recommends that the Board charter an ad hoc committee to explore this option, as it did for the potential opening of a store at Bartlett Place. The initial discussion of the report on member refunds covered the what authority the Board has under the By-laws and what limitations the Board has imposed as part of its policy on executive limitations. The Committee also discussed the impact of the current cash position on stakeholders other than members requesting refunds. The Treasurer will draft a report for the Committee to discuss at its next meeting. The Committee also discussed what information to include in the summary of the financial reports the Board requested at the Board retreat. Gordon found pages 11 to 13 of the 2017 Board Manual helpful generating initial points to consider. Many of the data points that the introduction suggests looking at appear on the financial reports. Reid described a mixed cash- and accrual-based income statement he presents to the start-ups with which he works. The GM and the Treasurer will work to implement these recommendations by better highlighting those those numbers that already appear in the financial statements as well as drawing attention to them in the summary. The GM will work with a consultant from Nation Co+op Grocers to draft a budget over the next few weeks. The GM will present the draft budget to the Finance Committee at its next meeting for comments before presenting the budget to the Board at the April Board meeting. ACTION ITEM : Lydia to add an agenda item to the April meeting packet for the GM s budget presentation. Discussion: Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 7

8 Leslie was concerned that asking the long-serving senior managers for strategies to correct a long-standing problem that they have so far failed to address may not be an effective solution. Brian clarified that if the Board wanted to have a discussion about specific personnel performance, the conversation can t continue in public session. Leslie asked what Brian was going to do to address the financial situation. Brian is going to work this out with with Paula from NCG. Paula relayed that in policy monitoring, if someone is not compliant they need to submit a plan to correct the situation. Brian and Paula are working to put together a detailed business plan addressing areas not in compliance. Leslie responded that she has been hearing this for months, since Brian was hired. She asked what Brian and the NCG rep have been working on since July. Paula reminded us that we had a new GM that began in July who inherited a mess. The number one priority for Brian and Tony (the NCG rep at the time) during the summer and fall was to fix and clarify the financial reporting issues as well as cutting costs in every place available. It took months to address the financial reporting issues (and the new financial tool is still not fully reporting out the way need it to). Brian and Tony spent all that time researching rebates and weighing which areas to cut costs, all while Brian was learning about the Harvest organization. Now that costs have been cut as much as they possibly can, Paula (the new NCG rep) and Brian can focus on creating a business plan for operations to address the areas not in compliance. Leslie and Josh both mentioned that they would like to see more detail than we need to increase sales (B 2.1) in the description of actions to bring Harvest s operations into compliance with current policies. ACTION ITEM : Brian to provide a progress update on plan and timeline to improve sales for April board meeting Paula shared the thought that the board needs to focus on member outreach and increasing membership to increase sales. Adam recommends that the Personnel Committee work with Paula and Brian on the personnel aspects of this report. GM Monitoring Report: B7-staff Treatment & Compensation 08:21 PM Discussion: Brian s next three steps: 1. Review of personnel manual, especially the section on addressing staff grievances 2. Active solicitation of staff feedback through recurring surveys 3. Benchmarking compensation and benefits packages against similar employers a. Marlene suggested working with a local college to do a market study. Wayne asked whether the rules around workers being members are clearly outlined. Brian responded that it was not to his satisfaction. It has a cursory mention. MOTION: Accept GM Monitoring Report B2 & B7 The motion was made and seconded. Motion carried unanimously. Approved Equity Refunds Brian Peat, General Manager 08:28 PM Eli thinks it is much riskier to deny equity refunds than to accept them. Vidya agrees. Adam thinks we are making an unethical decision, as we need to pay our vendors before we pay members. Vidya makes a motion to approve the equity refunds. Maggie comments that our fiduciary responsibility is to our vendors and lenders first, not our members. Vidya withdraws her motion, stating that she didn t make the connection to fiduciary responsibility when this was discussed at the February meeting and would like to wait until she sees the proposal from the Finance Committee at the April meeting to decide. MOTION: Approve February equity refund request The motion was made and seconded. Motion did not carry by majority, with Eli voting against Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 8

9 MOTION: Postpone deciding on February equity refund requests to April meeting The motion was made and seconded. Motion carried unanimously ACTION ITEM : Josh to present Finance Committee proposal on how to deal with equity refunds until the Co-op is more stable financially. ACTION ITEM : Josh to draft a letter for Brian to send to the members requesting the refunds to explain the postponement. Josh can send to Vidya for her thoughts. ACTION ITEM : Lydia to include an agenda item for Josh s proposal as well as voting on open equity refund requests to the April meeting packet. Board Committee Reports Executive Lydia Peabody, President, & Vidya Sivan, Vice President The Executive Committee met via conference call on 2/19/18. Primary topics of conversation included: 1. Identifying items from the retreat tasked to the Executive Committee 2. New agenda template and associated timeline/process proposed by Vidya 3. Questions to bring to the full board (move to April): Should full packet, including financials, be posted on our website for access prior to the meeting? Do we want to start using a consent agenda, particularly as committees become more active? Do we want to use electronic voting for faster turnaround of approved meeting minutes? Should we start meetings at 6:15 to include social / potluck time? MOTION: Pause board member and committee chair compensation policy until July (when it will be reviewed again) The motion was made and seconded. Motion carried unanimously. Approved ACTION ITEM : Board members with compensation gift cards to give them to Brian to destroy. ACTION ITEM : Brian to cancel these automatic deposits to these cards ASAP. Lydia shared with the board that prior to today s meeting, Secretary Dwayne Desaulniers resigned from the Board effective immediately. Dwayne s job responsibilities at work have increased to the point that he does not feel he can give the Board the time it deserves. Brian shared that Thomas Moore resigned from his position at Harvest. Board policy C.5 Directors Code of Conduct states that any director who is also a paid employee will resign from the Board if and when their employment ends. (This is not in the Harvest by-laws, as we originally thought.) ACTION ITEM : Lydia to follow up with Thomas, who has resigned from his position at Harvest, to see if he wants to remain on the Board. His answer will signify next steps for the Board. ACTION ITEM : Executive Committee to discuss the role of the Secretary and duties in March call. ACTION ITEM : Executive Committee to discuss administrative task connected to Dwayne resigning ( address, web update, filing with state, etc.) as well as the protocol for filling open seats. ACTION ITEM : The Board must legally have a secretary by the April meeting. Board members to consider if they can fill this role. Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 9

10 ACTION ITEM : Josh to Research status of financials folder for members, transfer control to Treasurer, and move to Google Drive finance folder (carried over from Feb. ExComm meeting) Communications Vidya Sivan, Vice President Vidya hopes to have a charter for this work for the April meeting. As mentioned during the board retreat, she is thinking about communication in terms of the following groups: Intra-board Between Board & Staff (internal) Between Board & members Subset for new members Member-to-member For now, her focus has been primarily on intra-board communications/systems as well as auditing what is currently out there in terms of communications channels. ACTION ITEM : Lydia, Dwayne, Gordon, and Eli to share all Harvest-related Google Drive folders with Vidya, so she can organize all the wealth of information into the BoD Admin folder (if they have not already). ACTION ITEM : Board members to share with Vidya any active digital listservs/groups that you manage to communicate with Harvest members, so she can audit what is out there. Discussion: Due to time constraints, this report was not discussed during the meeting. Personnel Leslie Belay, Board Member 08:40 PM Adam drafted Peter Wilner and Bruce Blaisdell, experts in conflict resolution and mediation, to join the Personnel Committee. Brian has outlined top priorities. Lydia emphasizes that once Brian and Paula from NCG create a business plan, the Board and a variety of committees beyond the personnel committee will have a part in implementing the plan. Leslie recommended that board committee chairs regularly reach out to Brian for input and direction. MOTION: Approve Personnel Committee charter The motion was made and seconded. Motion carried unanimously Closing Review Board Calendar Vidya Sivan, Vice President DATE EVENT STATUS UPDATE Mid March Strategic Planning advisory team meeting Need to schedule 03/17/2018 Neighboring Food Co-op Association Annual Meeting (Greenfield) Vidya, Paige, & Brian are attending Add report back agenda item for April meeting Late March Table Host prep meeting for member forum Board members to respond to Doodle poll by Eli 03/14/2018 Finance committee monthly meeting 03/19/2018 Executive Committee monthly meeting 04/02/2018 April board meeting (Hope Lodge, JP) (dates Chair: Lydia Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 10

11 pending board approval) Timekeeper: Gordon March 20: April packet template sent to board March 23: GM / Committee reports entered into April packet template; Status updates entered for March action items March 26: Final April packet PDF sent to board and members 04/14/2018 Strategic Planning member forum Board members to respond to Google calendar invite if they have not already 04/16/2018 Executive Committee monthly meeting 04/16/2018 April board minutes public (dates pending board approval) April 6: April minutes sent to board for approval April 13: Board members have voted to approve April minutes April 16: Approved minutes PDF sent to board and members ACTION ITEM : Lydia to add an agenda item for April on reporting back on the NFCA meeting. Bike Rack: Collect Items For Future Discussion 08:53 PM 1. Adam wanted to know more about catering licenses Adjourn Meeting 08:54 PM MOTION: Adjourn the meeting The motion was made and seconded. Motion carried unanimously. Approved Harvest Co-op Markets Board of Directors March 2018 Member Session Minutes 11