CITY OF TAMPA. B6. Holidays. <~arn~a~ov EXECUTIVE ORDER NO. 2d/o - 9

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1 CITY OF TAMPA Pam lorio, Mayor EXECUTIVE ORDER NO. 2d/o - 9 Under and by virtue of the authority vested in me as Mayor of the City of Tampa by the Charter of the City of Tampa and the laws of the State of Florida, I hereby prescribe and promulgate the attached personnel policy: B6. Holidays Done this day of Oc tbhr,2010 Pam Iorio, Mayor City of Tampa 306 East Jackson Street - 1st Floor North Tampa, Florida (813) FAX: (813) <~arn~a~ov

2 City of Tampa Procedures and Standards Personnel Manual B. DIRECTIVES AND BENEFITS B6. Holidays B6A. Policy 1. Desisnated Holidavs The following days are designated as employee holidays for Fiscal Year FY 2011 Veterans Day Thanksgiving Thanksgiving Christmas Christmas New Year's Day Martin Luther King, Jr. Day Spring Day/Good Friday Memorial Day Independence Day Labor Day Thursday, November 11,2010 Thursday, November 25,2010 Friday, November 26, 2010 Friday, December 24,201 0 Monday, December 27, Friday, December 31, 2010 Monday, January 17,2011 Friday, April 22, 2011 Monday, May 30,2011 Monday, July 4,2011 Monday, September 5, Eliqibilitv In order for an employee to receive a designated holiday off with pay, the employee must have worked the last scheduled work day before, and the first scheduled work day after the designated holiday, unless the absence has been authorized by the supervisor in writing. 3. Provisions a. Paid Holidav - An employee who is not required to work on a designated holiday, which falls on a regularly scheduled work day, will receive eight hours compemation at the regular rate of pay. Eligible part-time employees receive pro-rated holiday compensation. b. Time Worked on A Holiday 1) An employee who is required to work on a designated holiday will receive compensation for all hours actually ISSUE DATE APPROVED BY PAGE PAGES October 13, i)f 3 d

3 Personnel Manual B. DIRECTIVES & BENEFITS B6. Holidays worked, in addition to eight hours of holiday pay at the regular rate of pay. Compensation for the hours actually worked on the designated holiday will be paid at the appropriate overtime rate, if all other assigned hours are worked during the week of the designated holiday. 2) There is no guaranteed number of work hours on a designated holiday. Employees are relieved from work at the earliest opportunity. 3) Designated holidays count towards hours worked for the purpose of calculating overtime pay. 4. Holiday Durins Leave a. If a designated holiday occurs while an employee is on authorized sick leave or annual leave, the employee will receive holiday compensation at the regular rate, and will not be charged sick or annual leave for that day. b. Employees on any Leave of Absence will not receive any compensation for a holiday during the leave. 5. Suspension An employee on suspension receives no compensation for holidays; however, the holiday is counted as part of the suspension period. 6. Floatins Holidav. Full time employees with one year of continuous service may request to observe one Floating Holiday during the payroll fiscal year in addition to the eleven designated holidays specified above. a. A Floating Holiday shall be taken in one eight-hour increment and shall be requested in advance on the Request For Leave form. The absence is not authorized without the express approval of the supervisor. b. Floating Holiday time off shall not count as hours worked for the purposes of calculating overtime pay. c. In the event that an employee fails to utilize the Floating Holiday within the payroll fiscal year, there shall be no carry ISSUE DATE October 13, 2010 PAGE PAGES 2 OF 3

4 rersonnel Manual 5. DIRECTIVES & BENEFITS B6. Holidays 7. Exceptions over of the unused time to the next payroll fiscal year nor cash payment in lieu of usage. Employees shall not be eligible for payment of the unused Floating Holiday upon separation from employment. Any type of temporary (under 180 days), on-the-job training program, or casual employee is not eligible for Holiday Pay. Bargaining unit employees shall receive Holiday Pay, if any, in accordance with the applicable labor agreement. 8. Other holidays which are not specified herein as city employee holidays are recognized by the City and may be observed by employees through use of authorized annual leave (see 87, Personnel Manual). ISSUE DATE October 13, 2010 PAGE PAGES 3 OF 3

5 CITY OF TAMPA Pam lorio, Mayor EXECUTIVE ORDER NO. 2 o/d -4 Under and by virtue of the authority vested in me as Mayor of the City of Tampa by the Charter of the City of Tampa and the laws of the State of Florida, I hereby prescribe and promulgate the attached personnel policy: B8.1 Sick Leave Done this 13 day of October,2010 Pam Iorio, Mayor City of Tampa 306 East Jackson Street - 1st Floor North Tampa, Florida (813) FAX: (813) b,~am~a~ov

6 City of Tampa Procedures and Standards Personnel Manual 0. DIRECTIVES AND BENEFrrS 08.1 Sick Leave B8.1 A Policy Pur~ose - The City of Tampa grants sick leave to eligible employees to provide continued income during employee illnesses. Eliqibility - All full-time employees accrue sick leave. A full-time employee is assigned 40 hours per week. Accumulation - An eligible employee shall accrue 1.9 hours of sick leave per weekly payroll period; 3.8 hours per bi-weekly payroll period. Leave is calculated in tenths of an hour. Sick leave is accrued on the date it appears on the employee's paycheck leave balance. Partial Accumulation - In the event of a new hire or termination, partial sick leave shall accrue according to the first or last day the employee actually worked or was on paid leave. Disqualifications - Any time during which an employee is on any type of leave without pay (i.e., suspensions, leave of absence, unpaid military leave, absence without pay, or absence without leave) shall not be credited toward the calculation of sick leave accrual for the payroll period. Unlimited Accumulation - There is no maximum amount of sick leave which an employee may accumulate. Use of Sick Leave a. Sick leave shall be allowed in cases of: 1) Actual illness or disability; or 2) Medical and dental appointments; or 3) ' To provide care for an ill child, spouse, other legal dependent, parent, family member, or any other member of the employee's immediate household. This provision is limited to a maximum of 40 hours per calendar year. However, an employee with an absence approved in compliance with the IS UE D TE 8ctoCer 13, 2010 APPROVED BY I PAGf 1 PAGES 3 OF I

7 Personnel Manual B. DIRECTIVES & BENEFITS '88.1 Sick Leave provisions of the Family Medical Leave Act (FMIA), may utilize their available sick leave balance (beyond the limitations of the 40 hours provided) for the duration of the FMIA approved absence (a maximum of 12 weeks). b. An employee may be authorized the use of sick leave as soon as it is accrued. c. The supervisor may require acceptable medical substantiation from a licensed physician before authorizing sick leave, if the amount of sick leave requested exceeds three days; or if the supervisor feels the employee is abusing the use of sick leave. Acceptable medical substantiation from a licensed physician shall be required in the case of concerted~use of sick leave (i.e., a predetermined day that a group of employees request sick leave). The City requires medical substantiation when any employee utilizes sick leave contiguous with separation from employment. d. Personal Use. Employees with ten or more years of continuous service may be granted a maximum of 8 hours of accrued sick leave per calendar year for personal (non-illness) purposes. This time may not be utilized contiguous to the employee's separation from employment. 8. Illness Durinq Authorized Annual Leave - An employee while on authorized annual leave may request the annual leave be changed to sick leave when circumstances change and the employee would have been authorized for use of sick leave per #7 (above). 9. Reauest For Leave a. When requesting sick leave for medical and dental appointments, a Request for Leave form must be submitted to and approved by the immediate supervisor in advance. b. When requesting sick leave due to illness, an employee must call the immediate supervisor within 30 minutes of the start of the work shift, : unless the department has established a written policy which requires the employee to call prior to the employee's workday. Employees must call the immediate supervisor each subsequent day if the absence continues. Upon returning from sick leave, the employee must submit a Request for Leave form to the immediate supervisor.

8 Personnel Manual B. DIRECTIVES & BENEFITS B8.1 Sick Leave I c. Exempt employees are not charged sick leave for absences of less than one day. The employee must prepare an Authorized Absence Request Form and present it to the supervisor for authorization either prior to the absence or upon return to work, as circumstances dictate. Absences for full days must comply with request procedures in 9a and b above. Exhaustion of Sick Leave - When an employee exhausts sick leave, there shall be no advancement or borrowing of any type of leave. The employee may be authorized to use annual leave, leave without pay or request a medical leave of absence without pay. Payment of Unused Sick Leave a. Employees granted a longevity, deferred, or disability retirement and who have ten years of continuous service with the City shall receive a lump sum payment equal to one-half of the employee's accumulated sick leave at the rate of pay as of the date of separation. An employee who is dismissed from the City and subsequently obtains any type of retirement is not eligible for payment. b. A lump sum equal to 75% of the employee's accumulated sick leave at the rate of pay as of the date of separation will be paid only if the separation is because of the death of the employee, in which case the money is paid to the employee's legal heirs. Exception - Any type of temporary (under 180 days), on the-job training program, or casual employee does not accrue sick leave. I ISSUE DATE october 13, 2010 PAGE PAGES 3 OF 3..!