POSITION DESCRIPTION ASSISTANT ACCOUNTANT

Transcription

1 Team Classification Position Objective Key Responsibilities Business Services Western Water Enterprise Agreement Band 4-5 To provide accounting and system support to the Financial Accountant and the finance team, including input, recording & reconciliation of financial data in a timely and accurate manner in order to meet the financial reporting requirements for Western Water. To provide administrative and accounting support within the Business Services Team with timely and accurate preparation, maintenance and payment of Western Water Creditors, Credit Cards transactions, Electricity Invoices, Petty Cash claims and processing and maintenance of Sundry Debtors. Financial Accounting Daily review of bank statement, action dishonored cheques and direct debits, EFT remittances and investigating other miscellaneous transactions. Prepare monthly financial reconciliations including weekly bank reconciliation. Process monthly Business Activity Statements. Process real estate income related entries. Process land lease revenue. Process daily Billing journals from the billing system to the Finance System. Process Electricity invoices and maintain Electricity accrual database. Process monthly cost allocation entries (Fleet, Prepayment etc). Support the maintenance of the General Ledger and interfaces to other systems. Process Melbourne Water Waterways and Drainage Collection reports monthly and quarterly. Maintain and process Government Grant related entries. Input and record financial transactions by journal postings on a timely and accurate basis. Regularly maintain procedures applicable to the role. Accounts Payable Process payment of creditors by EFT or cheque, in accordance with Procurement policy, Accounts Payable policy and Ref: HR-FORM-ASSTACCT Page 1 of 5 Uncontrolled when Printed

2 authorised limits and dispatch as well as liaise with Manager- Finance for cash flow management. Collate, verify and process all creditor invoices for payment and liaise with Manager- Finance for cash flow management. Verify and process Customer Refunds. Control and supervise custody of credit cards including adherence to Credit Card policy and prepare direct debit journals for same. Monitor and undertake all Tax requirements relating to Creditor invoices and reconcile General Ledger Accounts Payable related accounts and Creditor Statements. Verify and process payment of petty cash claims in line with Petty Cash Reimbursement policy and reconciling Petty Cash Accounts. Sundry Debtors Collate, verify, prepare and process sundry income related invoices and maintain all sundry debtors on a monthly basis, including follow-up for non-payment of accounts and reconciliations. Occupational Health and Safety Ensure that you and fellow workers on jobs (including non- Western Water workers) meet all OHS, Environmental and Quality requirements for that work and situation at all times. Key Relationships Reports to: Financial Accountant Supervises: Not applicable Internal Accountants Customer Service Team and Cashier Business Services Team Management Project Managers All Western Water teams External Banks Suppliers Contractors Ref: HR-FORM-ASSTACCT Page 2 of 5 Uncontrolled when Printed

3 Consulting Engineers Internal and External Auditors Accountability and Extent of Authority Judgement and Decision Making Specialist Knowledge and Skills Management Skills Interpersonal Skills To prioritise and balance conflicting priorities, with the support of management, and work to meet critical timelines within Western Water s guidelines and procedures. Responsible for accurately recording, inputting and reconciling financial data in preparation for management approval. Reviewing, inputting and/or creating journal for allocations, including seeking final authorisation. Follow through with internal customers and the transactional bank to ensure financial transactions are completed accurately and within guidelines. Support the Electricity Committee by presenting reports with analysis of trends. Make decisions to ensure allocated tasks are completed with optimum quality, efficiency and accuracy. Identify and implement continuous improvements, if within extent of authority, or make recommendations to management. Assist others in solving problems and making decisions. Continuously identify, review and implement improvements to work processes. Basic knowledge and understanding of bookkeeping and accounting principles and practices and broad experience in general office administration systems and processes. Basic knowledge in electronic account reconciliations, particularly bank reconciliation. Competent keyboarding, Advanced Excel and word processing skills. Ability to manage time and organise own work and ability to deliver to agreed priorities on a daily/weekly basis, and sometimes work under pressure to meet stringent timeframes. Good interpersonal skills with the ability to communicate with internal and external stakeholders. Ability to work as an active and proactive member of a multidiscipline team. Present findings and recommendations to an internal audience utilising written, oral and visual communication methods. Ref: HR-FORM-ASSTACCT Page 3 of 5 Uncontrolled when Printed

4 Necessary skills to liaise with outside organisations (e.g. Electricity supplier, transactional bank) to discuss matters of interest to Western Water. Sound interpersonal skills to follow through on outstanding account matters; Ability to prepare routine correspondence; Ability to work under pressure and to meet stringent deadlines. Qualifications and Experience Core Competencies Completed or working towards completion of an accounting undergraduate degree. Previous experience in following instructions from a manager. Preferably experience in general office administration systems and procedures. Processing be able to gather and absorb appropriate information efficiently for interpretation and application to work tasks. Understanding Instructions be able to clearly grasp procedures and understand the meaning behind verbal instructions, dealing with partially complete information, integrating information and applying it logically in duties performed. Preparing Tasks be able to determine when work will be completed based on priorities, and then systematically completing each task. Performing Day-to-Day Tasks to be independent, consistent and systematic execution of manual and / or repetitive tasks, whilst adhering to quality, safety and environmental requirements. Service Orientation be able to focus on, and seek an understanding of internal customer needs, delivering a timely and appropriate response, and providing feedback where needed. Working in Harmony be able to work together so that ideas and information are openly shared, co-operation is given to team members, and differences or conflict are quickly settled. Persisting be able to commit oneself to the role and to the tasks at hand in order to provide quality outcomes in a timely manner. Accommodating to be receptive to the ideas and opinions of others and adapting to alternative needs, processes and requirements, within the boundaries of existing procedures and organisation needs / priorities. Ref: HR-FORM-ASSTACCT Page 4 of 5 Uncontrolled when Printed

5 Performance Criteria Additional Timely processing of transaction journals with accuracy; Timely completion of balance sheet reconciliations and bank reconciliations with accuracy; Timely payment of creditors and contractors with consideration to cash flow requirements; Internal and external customer satisfaction with minimal complaints; Ensure adherence to relevant policies and procedures; Although the employee has been appointed to perform the duties described in this document, other duties may be required to be undertaken that are within the range of skills, competence and training of the employee. This is a full-time position with three days allocated to Financial Accounting Function and two days allocated to Accounts Payable Function. Ref: HR-FORM-ASSTACCT Page 5 of 5 Uncontrolled when Printed