Empanelment of Internal Auditors

Transcription

1 No : Date : Empanelment of Internal Auditors The Maharashtra Nursing Council [ MNC ] invites application from Chartered Accountant Firms who fulfill the eligibility criteria for Empanelment as Internal Auditors and willing to have their firm empanelled as internal auditor of MNC for audit of their head office at Mumbai. Intending CA firm can download the application form and criteria from our website The applicant firm must ensure that requisite registration fee of Rs. 500/= is enclosed with application by account payee Demand Draft drawn on any bank in favour of Registrar, Maharashtra Nursing Council, Mumbai payable at Mumbai, failing which the application will be treated as incomplete and will not be considered. Last Date for receipt of application on above address is 21 st August, 2015 up to 2.30pm. Application received after the above mentioned date will not be considered for empanelment. The offers will be opened on the same date in the presence of applicant firms or their representatives who wish to be present. Registrar, Maharashtra Nursing Council.

2 NOTICE INVITING APPLICATIONS FOR EMPANELMENT OF PARTNERSHIP FIRMS / LLP OF CHARTERED ACCOUNTANTS FOR ALLOTMENT OF INTERNAL AUDIT. Maharashtra Nursing Council (autonomous body) a Government of Maharashtra Undertaking invites application from reputed Audit Forms (Partnership Firms and LLPs ) for empanelment as Internal Auditor. 1) SCOPE OF WORK : Annual Internal Audit of MNC and the Pension Fund as per Annexure III. 2) FEES Fees quoted should be on lump sum basis per year. Service Tax as applicable will be paid extra. 3) PAYMENT TERMS Payment will be made after submission of Internal Audit Report on Half Yearly basis. 4) ELIGIBILITY CRITERIA a) Those Audit Firms, who secure > 80% marks in evaluation shall be considered for empanelment. b) This empanelment is for the purpose of short listing of firms only and would not carry any assurance of allotment of Internal Audit assignments of MNC. c) The CA firm should be located in Thane District / Mumbai District. d) Preference will be given to the CA firms who have previous experience of auditing nursing colleges and schools. e) The MNC reserves its right to accept or reject any applications without assigning any reason thereof. The decision of MNC for empanelment of firms and allotment of Internal Audit will be final and binding upon the CA firms. 5) OTHER POINTS a) The interested CA firms may send their applications with the attachments in sealed envelope marked with APPLICATION FOR EMPANELMENT OF CA FIRMS to the Registrar, Maharashtra Nursing Council, ESIS Hospital Compound, Nurses Hostel, 2 nd floor, LBS Marg, Mulund (W), Mumbai

3 b) The details about MNC are available on the website. If any additional information is required by CA firms, they can obtain information from the Registrar, at the office of MNC as above between office hours up to 13 th August, c) The Internal Audit should be completed within two months from the date of appointment / within two months from the end of each half year. d) The audit team should be as follows :- Level Educational Qualification Key Responsibilities or Task Assigned In-Charge FCA Finalization Team Leader FCA/ACA Pre- Finalization Team member Semi Qualified Cllection, Compilation, Consolidation Team Member Support Staff/ Articaled Clerk Routine Checking LIST OF ENCLOSURES ANNEXURE I ANNEXURE II ANNEXURE III ANNEXURE - IV : Format of Covering Letter. : Proforma for Application. : Scope of Work of Internal Audit and Reporting. : Eligibility Criteria Evaluation Sheet. ANNEXURE I : FORMAT OF COVERING LETTER.

4 (On letter head of Partnership Firm / LLP) Date: To, The Registrar Maharashtra Nursing Council, Mulund, Mumbai (W) Sub: Quotation for empanelment as Internal Auditor. Dear Sir, We enclose herewith Particulars and Details of our Firm / LLP in the prescribed application format in connection with the above assignment. We also state and declare as follows :- a. We hereby declare that all the information and statement made in this Proposal are true and accept that any misinterpretation contained in it may lead to our disqualification. b. The fees quoted by us in our Proposal are valid till six months from the date of submission of the quotation. We confirm that this proposal will remain binding upon us and may be accepted by you at any time before the expiry date. c. Prices have been arrived independently without consultation, communication, agreement or understanding (for the purpose of restricting competition) with any competitor. d. We agree to bear all costs incurred by us in connection with the preparation and submission of the proposal and to bear any further pre-contract costs. e. We understand that The Maharashtra Nursing Council is not bound to accept the lowest or any proposal or to give any reason for award, or for the rejection of any proposal. f. I confirm that I have authority of.. ( write name of the firm / LLP) to submit the proposal and to negotiate on its behalf. Thanking you, Yours faithfully, For (Name of Firm / LLP ) (Name of Authorized Signatory & status)

5 ANNEXURE II : PROFORMA FOR APPLICATION. (On letter head of Partnership Firm / LLP) Proforma Application Format ( For conducting Internal Audit of MNC for the Financial Year and ) containing the following details: SI.NO. PARTICULARS DETAILS (Supporting Documents where applicable are required to be submitted along with this form) 1. Name of the CA Firm / LLP 2. Address : Regd Office 3. Address : Branch Office/s 4. Firm Registration No. ( FRN ) 5. Year of establishment of the Firm. 6. Names of Partners as per ICAI Certificate as on Number of FCA partners in the firm 8. Name of the Chartered Accountants employed with the Firm. 9. Number of semi-qualified employees attached with the Firm (CA-Intermediate/ or Cost Intermediate) 10. Exposure of the Firm in Internal Audits and stock audits of Government Undertakings. (Name of the PSU, Year of audit and name of audit undertaken) 11. Exposure of the Firm in the audits of Nursing Organisation ( School / College ). 12. The applicant Firm of Chartered Accountants must have carried out in addition to Routine Audit, Internal / special Audit in the areas : Direct Taxes, VAT and Service Tax, physical verification of Fixed Assets ( Please specify name and type of assignment ) 13. Resume of the Firm 14. Registration Certificate issued by ICAI 15. Name of CA Overall Incharge for the assignement. 16. Name of Team Leader.

6 ANNEXURE III : SCOPE OF WORK OF INTERNAL AUDIT & REPORTING. SCOPE OF WORK 1. The objective of Internal Audit is to review the internal control system, which inter alia includes examining, evaluating and reporting to the management on the adequacy and effectiveness of the internal control system of the MNC and the Pension Fund. 2. The Internal Auditor shall review the systems, transactions, sanctions and internal control of the areas including receipts, payments, income, expenditure, fixed assets, establishment records, HR records of the MNC and the Pension Fund. 3. The Internal Auditor should check whether there is any leakage of income, should verify the records kept and should give suggestions for improvement. 4. Verification of various statutory compliances of the MNC and the Pension Fund and reporting the non-compliances. 5. Claim of various expenditures under the statutes on nursing education or semi government undertaking. REPORTING On completion of the Internal Audit of the MNC and the Pension Fund, the draft report should be given by the Auditor to the Registrar, MNC And after obtaining the management response, the Final Audit Report should be submitted to the Registrar, MNC. Part I : Compliance and Report :- This part shall cover the point wise comment of the Auditors on the adequacy of the compliance and action taken for rectification of errors/ discrepancies pointed out by previous auditor pertaining to earlier phase. It shall also contain the confirmation regarding implementation of policies, system, control etc. to avoid the recurrence of such irregularities in the future. It may be ensured that the compliance report on audit observation pointed out in the reports relating to earlier audit is made and corrective action taken on those points are furnished in the Audit Report. In other words it may be ensured while conducting the audit, compliance report of the audit observation pointed out in the earliest report of preceding period, is furnished along with the corrective action taken.

7 Part II : Important Observations and Findings / Executive Summary :- This part shall contain all such significant discrepancies observed during the current Audit and which auditors feel/ require immediate attention of the management specifying the financial implications, if any. In this part Auditor shall also bring out the important deviation/ observation, policies, systems and procedures of MNC. Part III : Detailed Report :- In this part, the Auditor shall furnish the detailed results of the Audit & Auditors confirmation whether company s system/guideline/ propriety has been adhered to in the areas viz. works contracts, procurement, operation, establishment records and related HR, establishment expenses, other expenses, depreciation, provision of gratuity, ex-gratia/ generation incentive, commercial billing & its realization/ reconciliation, maintenance of fixed assets register, investment, current assets, capital work in progress, expenditure during construction, IDC, mandatory spares, stores, inter units accounts, review of accounts, wherever application, guest house and provision of liability etc besides all items covered in Point 1.2 of scope of internal audit.

8 ANNEXURE - IV : ELIGIBILITY CRITERIA EVALUATION SHEET. SR. NO. PARTICULARS DETAILS MARKS MARKS 1. Year of establishment. Upto 20 years 5 20 & above Partners. 1 < 4 5 > FCA Partners. < 2 5 > Branches. < 2 5 > CA Employee. NIL 0 > Articles. > 15 5 > Exposure in internal audits of < 2 years 5 PSU. > 2 years Experience in Audits of < 5 years 5 Nursing Organisation (School / College ). > 5 years Experience in Special assignment preferably in PSUs, like, Tax Audits, VAT No 0 Audits, Central Excise/ Service Tax matters, Physical verification of Fixed Assets ( Please specify name and type of assignment ). Yes 10 Total Points Maximum 100 points