Qualifications and Product Development Administrator Permanent

Transcription

1 Qualifications and Product evelopment Administrator Permanent

2 Job description Job title: Qualifications and Product evelopment Administrator Grade: 2 ivision: Reporting to: Main contacts: ducation and evelopment Senior Manager (Qualification & Assessment esign) Internal: ivisional colleagues and staff from other divisions at all levels, as required. xternal: xternal agencies/suppliers as appropriate, professional bodies, Subject Matter xperts (SMS) other employers. Major objectives To provide assistance and support to the Qualifications and Product evelopment team, particularly in relation to commissioning of Subject Matter xperts for both qualifications, assessment and learning services and any relevant project administration. To ensure that files are kept up to date both electronically and in hard copy. To produce paperwork for all new Subject Matter xperts (SMs) and arrange contracts as necessary To raise and log all purchase orders and invoices coming into Product evelopment. To put together written correspondence as and when required. To collate reports on a monthly basis on e-learning performance for the Learning Services Manager and other reports as needed for the Head of Qualifications and Product evelopment To administer /coordinate all functional t events and meetings as directed by Head of Qualifications and Product evelopment/senior Manager (Qualification & Assessment esign) / Qualification managers//learning Services Manager. 2

3 Responsibilities Qualification and assessment Support Prepare contracts for SMs and log details as appropriate to agreed timescales with Qualification evelopment Managers (QMs) Create purchase orders and arrange sign off from QMs or Head of Qualifications and Product evelopment Track Invoices and arrange sign off as appropriate Attend moderation meetings as a note taker as required nsure paperwork and sent out and prepared for moderation meetings. dit qualification specifications and documentation post moderation for QMs Assist in creation of qualification materials Book relevant travel as needed for QMs and Assessment esign Manager (AM) Book meeting rooms and catering for qualification development meetings Update SM details on systems as required Monitor Q queries , answer basic queries and forward more complex queries to Qualification Managers or AM as needed for responses Learning Services support Create purchase orders and arrange sign off from Learning Services Manager (LSM) Track invoices and arrange sign off by LSM or HoP Update SM details on systems as needed nsure that the database is kept up to date in line with hard copy files. Prepare and send out contracts for Learning Services SMs as instructed by LSM or Learning Services Technologists Take meeting notes when needed, inc team meetings General administration Arrange team meetings and send out agenda on a monthly basis Take team meeting notes as needed Assist Head of Product evelopment in planning of team training and away days, including researching venues and obtaining quotations and booking venues and refreshments Assist Head of Product evelopment in any project work as needed General duties Carry out all filing and scanning for the department both paper and electronic. 3

4 Be the first point of contact for internal and external calls. Provide general administrative support to the P team. This job description does not form part of your contract of employment. 4

5 Person specification Area escription ssential or desirable? Knowledge Microsoft Packages Word, xcel, PowerPoint, Outlook and xplorer. General knowledge of qualification and training landscape Finance software Skills Accurate writing skills with attention to detail. xperience xcellent verbal and listening skills. xcellent organisational skills. Ability to prioritise a varied workload. Working in a busy administrative role dealing with staff at all levels. Working in an ducation environment. xperience of maintaining databases. xperience of dealing with a high level of administration. xperience of being the first line of contact within a busy team. Minute taking. ducation A level or equivalent. Aptitude Positive can do attitude. Self-starter with high degree of initiative. Ability to take ownership and responsibility. Approachable and friendly. Confident at communication with staff at all levels. Good team worker. Honest and open. Strong customer focus Commitment to innovation 5

6 Our vision, mission and values Our vision: To ensure AAT reaches the heart of businesses. Our mission: To empower people and enable organisations to achieve their potential, by promoting relevant financial skills. Our values: We are customer focused- we understand and consider the needs of all of our customers. We are knowledgeable, proactive, responsive and easy to do business with. We collaborate- we achieve more by working together as a single team. We recognise a job well done and celebrate successes together. We take responsibility and ownership for the work we do. We careabout what we do and howwe do it - our reputation is important and we strive for continuous improvement in order to make a difference to people s lives. We are authentic- we mean what we say and we do what we say we will. We are genuine, open and honest. We take pridein what we do - We have confidence in our ability to make a positive difference and we are proud that what we do enables people to achieve their potential. We all help to ensure that AAT is somewhere that we are proud to work. How to apply To apply for this hot opportunity please send a CV and covering letter to jobs@aat.org.uk. The Association of Accounting Technicians 140 Aldersgate Street London C1A 4HY t: +44 (0) f: +44 (0) e: aat@aat.org.uk aat.org.uk