Payroll for Small Business for ADP Workforce Now

Transcription

1

2

3 The Business Behind Business Payroll for Small Business for ADP Workforce Now For Audio, call: Access Code: V PR185CMB2 Technical Assistance Microsoft Live Meeting Support Global Crossing Ready-Access Audio Conferencing ADP, Inc. 2 1

4 Norms Be responsible for your own learning. Participate. Ask questions when the call line is open. Put your phone on mute during the presentation. Do not put your phone on hold ADP, Inc. 3 Course Purpose The purpose of this course is to enable you to process a basic payroll ADP, Inc. 4 2

5 Course Agenda Introduction Paying Salaried Employees Basic Pay Paying Hourly Employees Basic Pay Maintaining Employee Information Paying Salaried Employees who have Pay Changes Paying Hourly Employees who have Pay Changes Paying Employees by Producing Manual Checks 2010 ADP, Inc. 5 Payroll Module User Guide 2010 ADP, Inc. 6 3

6 The Business Behind Business Module 1: Introduction User Guide Chapter: Getting Started V PR185CMB2 A Secure, Internet-Based Product No payroll software installation required No data backup required World-class data security and accuracy Anytime, anywhere access 24-hour Support Center 2010 ADP, Inc. 8 4

7 The Payroll Module Home Page 2010 ADP, Inc. 9 Payroll Cycle Steps and Major Activities 2010 ADP, Inc. 10 5

8 Course Agenda Introduction Paying Salaried Employees Basic Pay Paying Hourly Employees Basic Pay Maintaining Employee Information Paying Salaried Employees who have Pay Changes Paying Hourly Employees who have Pay Changes Paying Employees by Producing Manual Checks 2010 ADP, Inc. 11 The Business Behind Business Module 2: Paying Salaried Employees Basic Pay User Guide Chapter: Starting a New Payroll Cycle V PR185CMB2 6

9 Salaried employees receive a fixed rate ADP, Inc. 13 Salaried employees with no paydata changes are paid automatically ADP, Inc. 14 7

10 Hourly employees with standard hours are also paid automatically ADP, Inc. 15 To pay salaried employees, you follow the payroll process ADP, Inc. 16 8

11 Logging On To log on the application, you need the following: Digital certificate User ID Password 2010 ADP, Inc. 17 Step 1: Start a New Cycle 2010 ADP, Inc. 18 9

12 Step 2: Employee Maintenance 2010 ADP, Inc. 19 Bypass the Pay Employees step for salaried employees with no paydata changes ADP, Inc

13 Next, you verify the information by running reports. Bypass 2010 ADP, Inc. 21 Generate audit reports to verify the accuracy of your data. Automatic Pay Eligibility Report 2010 ADP, Inc

14 If you were through with data entry, you would complete the payroll cycle ADP, Inc. 23 Send the payroll file to ADP for processing ADP, Inc

15 Preview your payroll and accept or reject it ADP, Inc. 25 After you accept your payroll, you receive your output ADP, Inc

16 Key Points A digital certificate, user ID, and password are required. Verify key information before starting a new cycle. Run audit reports to verify your data. The payroll file contains all of your employee and pay information changes. Create and submit the payroll file to ADP to process your payroll. Always send your acceptance or rejection to inform ADP ADP, Inc. 27 Course Agenda Introduction Paying Salaried Employees Basic Pay Paying Hourly Employees Basic Pay Maintaining Employee Information Paying Salaried Employees who have Pay Changes Paying Hourly Employees who have Pay Changes Paying Employees by Producing Manual Checks 2010 ADP, Inc

17 The Business Behind Business Module 3: Paying Hourly Employees Basic Pay User Guide Chapter: Paying Employees Chapter: Verifying and Creating Payroll Files Chapter: Submitting Payroll Files for Processing Chapter: Previewing Payroll Files V PR185CMB2 Hourly employees are paid for the number of hours they work each pay period. Work different number of hours each pay period Hourly Employees Work standard number of hours each pay period 2010 ADP, Inc

18 To pay hourly employees, you follow the payroll process ADP, Inc. 31 Group your employees and total the entries ADP, Inc

19 A paydata grid has labeled columns and rows ADP, Inc. 33 A paydata batch uses a paydata grid and a group of employees ADP, Inc

20 One paydata grid can be used to create multiple paydata batches ADP, Inc. 35 Using Paydata Batch Archiving 2010 ADP, Inc

21 Using Paydata Batch Archiving (Continued) 2010 ADP, Inc. 37 Using Paydata Batch Archiving (Continued) 2010 ADP, Inc

22 After entering paydata, you verify entries with audit reports ADP, Inc. 39 Verify your information by running audit reports. Paydata Audit Reports Paydata - Full Paydata - Summary 2010 ADP, Inc

23 After verifying entries, you are ready to create and submit the payroll file ADP, Inc. 41 You preview your payroll to accept or reject it ADP, Inc

24 Review payroll preview reports to verify the accuracy of your payroll. Payroll Register and ancillary reports Statistical Summary report (if applicable) Wage Garnishment Processing Service report (if applicable) 2010 ADP, Inc. 43 Accept or reject your payroll to notify ADP ADP, Inc

25 Audit Reports versus Payroll Preview Reports Audit Reports Payroll Preview Reports Contain raw employee and pay information Review before you submit the payroll file to ADP Contain processed payroll information Review after you submit the payroll file to ADP and ADP prompts you to preview your reports You generate the reports ADP generates the reports Deleted automatically after six months Deleted automatically five days after receipt 2010 ADP, Inc. 45 After you accept your payroll, you receive your output ADP, Inc

26 Key Points You can use paydata grids repeatedly for multiple batches and multiple pay periods. Paydata batches are erased at the beginning of each pay period. Enter hours for hourly employees in a paydata batch. You do not need to complete your batch entry in one sitting. You complete the payroll cycle only once per pay period for all employees in a company code. If your batches are out of balance, you cannot create a payroll file. Review reports thoroughly before accepting/rejecting your payroll ADP, Inc. 47 Course Agenda Introduction Paying Salaried Employees Basic Pay Paying Hourly Employees Basic Pay Maintaining Employee Information Paying Salaried Employees with Pay Changes Paying Hourly Employees with Pay Changes Paying Employees Using Manual Checks 2010 ADP, Inc

27 The Business Behind Business Module 4: Maintaining Employee Information User Guide Chapter: New Hires Chapter: Entering Employee Information V PR185CMB2 To maintain employee information, use the same payroll cycle ADP, Inc

28 You can enter changes using Effective Dating. Changes to specific fields are applied on the effective date. History is maintained for all effective-dated fields when changed ADP, Inc. 51 Key Points Direct deposits go through a prenote process when they are set up. Enter either a full or a partial deposit. A goal limit is the total amount of a deduction that an employee owes ADP, Inc

29 Course Agenda Introduction Paying Salaried Employees Basic Pay Paying Hourly Employees Basic Pay Maintaining Employee Information Paying Salaried Employees with Pay Changes Paying Hourly Employees with Pay Changes Paying Employees Using Manual Checks 2010 ADP, Inc. 53 Break 2010 ADP, Inc

30 The Business Behind Business Module 5: Paying Salaried Employees with Pay Changes User Guide Chapter: Paying Employees V PR185CMB2 Salaried employees can also have paydata changes in addition to their Automatic Pay ADP, Inc

31 To pay salaried employees with pay changes, you complete all six steps of the payroll process ADP, Inc. 57 Some paydata batch entries add to Automatic Pay for the pay period. Earnings or hours for: Vacation* Sick* Overtime Bonus Commission * Other hours entered (such as vacation, sick, personal) do not affect Automatic Pay ADP, Inc

32 Automatic Pay applies to Pay #1 only ADP, Inc. 59 Some paydata batch entries cancel Automatic Pay for the pay period. Regular Earnings Tax Frequency or Temporary Department Y in the Cancel Pay field 2010 ADP, Inc

33 View the Paydata Audit Report Automatic Pay Cancellation ADP, Inc. 61 Recently terminated salaried employees receive their last pay automatically ADP, Inc

34 Cancel Automatic Pay from the Status page ADP, Inc. 63 Key Points To pay salaried employees with pay changes, you need to enter their changes in a paydata batch. For deduction entries: For what is on file, use Replace; use Adjust for an isolated case. Automatic Pay applies to Pay #1 only. Some paydata batch entries in Pay #1 cancel Automatic Pay. Automatic Pay cancellation caused by paydata batch entry is temporary. A terminated salaried employee receives pay for the whole pay period automatically ADP, Inc

35 Course Agenda Introduction Paying Salaried Employees Basic Pay Paying Hourly Employees Basic Pay Maintaining Employee Information Paying Salaried Employees with Pay Changes Paying Hourly Employees with Pay Changes Paying Employees Using Manual Checks 2010 ADP, Inc. 65 The Business Behind Business Module 6: Paying Hourly Employees with Pay Changes User Guide Chapter: Paying Employees Chapter: Audit Reports Chapter: Previewing Payroll Files Chapter: Output Reports Chapter: Loading and Exporting Files V PR185CMB2 33

36 You also need to enter pay changes for hourly employees in a paydata batch ADP, Inc. 67 To pay hourly employees with pay changes, you follow the payroll process ADP, Inc

37 Always verify your information before creating the payroll file ADP, Inc. 69 Audit reports help you verify the accuracy of your data. Employee Changes report Effective Dated Changes report Paydata Summary report 2010 ADP, Inc

38 After verifying your information, you create and submit the payroll file ADP, Inc. 71 Next, you accept or reject your payroll ADP, Inc

39 If you find an error, reject your payroll ADP, Inc. 73 If you reject a payroll, correct the error and resubmit the payroll file to ADP ADP, Inc

40 After you complete the process, you receive your output ADP, Inc. 75 Audit Reports, Payroll Preview Reports, and Output Reports Audit Reports Contain information you enter You generate the reports Include pay period information Deleted automatically after a year Payroll Preview Reports Contain processed payroll information ADP generates the reports Include pay period information Deleted automatically five days after receipt Output Reports Contain processed payroll information ADP generates the reports Include pay period, quarter, year-to-date, and employee information Yours to keep always 2010 ADP, Inc

41 Output Reports Master Control Personnel Change Payroll Register Statistical Summary (if Tax Service) 2010 ADP, Inc. 77 Processed information comes back from ADP to your payroll database ADP, Inc

42 Key Points ADP will not process your payroll until you accept or reject it. Wait 30 minutes before resubmitting a corrected payroll. Output reports contain processed information. ADP makes any direct deposits and sends you paychecks. ADP updates your payroll database ADP, Inc. 79 Course Agenda Introduction Paying Salaried Employees Basic Pay Paying Hourly Employees Basic Pay Maintaining Employee Information Paying Salaried Employees who have Pay Changes Paying Hourly Employees who have Pay Changes Paying Employees by Producing Manual Checks 2010 ADP, Inc

43 The Business Behind Business Module 7: Paying Employees Using Manual Checks User Guide Chapter: Manual Checks Chapter: QuickCalc V PR185CMB2 A manual check pays an employee outside of the regular payroll ADP, Inc

44 What amounts do you need to calculate a manual check amount? 2010 ADP, Inc. 83 QuickCalc automatically calculates taxes and deductions ADP, Inc

45 After calculating, you issue a manual check ADP, Inc. 85 You create a manual check as part of your regular payroll cycle ADP, Inc

46 At times, you may need to reverse a check ADP, Inc. 87 You can view pay details by using the CheckView feature ADP, Inc

47 Reverse a check during the Pay Employees step of the payroll process ADP, Inc. 89 Use Quick Coach to learn a procedure ADP, Inc

48 Audit reports help you verify your manual check entries. Manual Checks Full report Manual Checks Summary report 2010 ADP, Inc. 91 Continue the payroll process as usual ADP, Inc

49 All of your paydata, including your manual checks, is contained in one payroll file ADP, Inc. 93 As part of your output, you receive your manual checks and CheckView file ADP, Inc

50 Key Points Use QuickCalc to calculate manual check amounts and values automatically. You must be in the Pay Employees step. You can print a manual check from your PC or let ADP print it for you. Use preprinted manual check stock to print checks on-site ADP, Inc. 95 Course Agenda Introduction Paying Salaried Employees Basic Pay Paying Hourly Employees Basic Pay Maintaining Employee Information Paying Salaried Employees with Pay Changes Paying Hourly Employees with Pay Changes Paying Employees Using Manual Checks 2010 ADP, Inc

51 Additional Resources Training at Classes Tutorials Online Help ADP Support Center User Guide Importing Paydata guide Other guides and forms 2010 ADP, Inc. 97 Additional Resources (Continued) On Payroll Getting Started with Effective Dating Hiring an Employee in ADP Workforce Now Portal Administration Setting Up New Hire Templates in ADP Workforce Now 2010 ADP, Inc

52 Continuing Education Credits 3.00 RCHs 3.0 CPEs 0.3 CEUs 2010 ADP, Inc

53 V PR185CMB2 HANDOUT PAYROLL FOR SMALL BUSINESS FOR ADP WORKFORCE NOW 1 Continuing Education Credits Introduction ADP is an approved provider of recertification credit hours (RCHs) by the American Payroll Association (APA) and continuing professional education (CPE) credits by the National Association of State Boards of Accountancy (NASBA), and is an authorized provider by the International Association for Continuing Education and Training (IACET), 1760 Old Meadow Road, Suite 500, McLean, VA Most ADP courses are eligible for RCHs, CPE credits, and continuing education units (CEUs). RCHs, CPE credits, and CEUs provide recognition for updating or broadening professional competencies and may be used to maintain professional certifications such as Certified Payroll Professional (CPP), Certified Public Accountant (CPA), or Society for Human Resource Management (SHRM). Professional organizations establish their own certification procedures, which are subject to change. Professional organizations often require documentation of class objectives, duration, and so on along with a certificate of completion. This information is provided on the following pages. At your request, your instructor will provide you with a certificate of completion at the end of this class ADP, Inc.

54 V PR185CMB2 HANDOUT PAYROLL FOR SMALL BUSINESS FOR ADP WORKFORCE NOW 2 Payroll for Small Business for ADP Workforce Now (71035) Program Content This course prepares participants to use the features of ADP s Payroll module. Topics include an overview of the Payroll module, paying salaried and hourly employees, and paying employees using manual checks. Objectives Upon completing this course, participants will be prepared to: Pay salaried employees who have no paydata changes Pay hourly employees who have hourly entries only Maintain employee information Pay salaried employees who have paydata changes Pay hourly employees who have paydata changes Pay employees by producing a manual check Participant Materials Participants need the Payroll for Small Business presentation before attending class. Method of Presentation Virtual class Duration 2 hours, 30 minutes 2010 ADP, Inc.

55 V PR185CMB2 HANDOUT PAYROLL FOR SMALL BUSINESS FOR ADP WORKFORCE NOW 3 Continuing Education Credits for This Course This course may be eligible for the following recertification credit hours (RCHs), continuing professional education (CPE) credits, and continuing education units (CEUs): RCH: 3.00 CEU: 0.3 CPE: 3.0 In accordance with the standards of the National Registry of CPE Sponsors, CPE credits have been granted on a 50-minute hour. ADP, Inc., Major Accounts, Training & Performance Systems is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be addressed to the National Registry of CPE Sponsors, 150 Fourth Avenue North, Suite 700, Nashville, TN Web site: ADP, Inc. is an authorized provider by the International Association for Continuing Education and Training (IACET), 1760 Old Meadow Road, Suite 500, McLean, VA In accordance with the American Payroll Association (APA), RCHs apply to Certified Payroll Professional (CPP) and Fundamental Payroll Certification (FPC) credentials. Cost and Training Policy For information on course cost, registration, and cancellation policies, refer to the Training Policy ADP, Inc.