REQUEST FOR PROPOSALS ENERGY EFFICIENT LIGHTS TO REPLACE EXISTING NONE ENERGY EFFICIENT LIGHTS IN THE KRUGER NATIONAL PARK FOR

Transcription

1 REQUEST FOR PROPOSALS ENERGY EFFICIENT LIGHTS TO REPLACE EXISTING NONE ENERGY EFFICIENT LIGHTS IN THE KRUGER NATIONAL PARK FOR SOUTH AFRICAN NATIONAL PARKS (FIVE YEAR SUPPLY CONTRACT) CONTRACT NUMBER- RFB/4/11/1/2/27-11 BID DOCUMENT 15 JANUARY 2012 NAME OF TENDERER: CONTACT PERSON: CONTACT NUMBER:.. CONTACT PERSON: DOLLY MAKWAKWA TEL FAX: ISSUED BY: SOUTH AFRICAN NATIONAL PARKS KRUGER NATIONAL PARK TECHNICAL SERVICES PREPARED BY: KRUGER NATIONAL PARK TECHNICAL SERVICES PRIVATE BAG X 402 SKUKUZA 1350

2 SUMMARY FOR BID OPENING PURPOSES NAME OF BIDDING ENTITY: PHYSICAL STREET ADDRESS: POSTAL ADDRESS: TELEPHONE NUMBER :... FAX NUMBER :... ADDRESS :... Signed by authorised representative of the Bidding Entity:... DATE:

3 CONTENTS THE BID PAGE(S) PART T1 BIDDING PROCEDURES T1.1 Notice and Invitation to Bid 2 T1.2 Bid Data 3 PART T2 RETURNABLE DOCUMENTS T2.1 Returnable Schedules required for Bid Evaluation Purposes 5 T2.2 Other Documents required for Bid Evaluation Purposes 19 T2.3 Returnable Schedules that will be incorporated in the Contract 26 THE CONTRACT PART C1 AGREEMENT AND CONTRACT DATA C1.1 Form of Offer 36 C1.2 Contract Data 37 PART C2 PRICING DATA C2.1 Pricing Instructions 39 C2.2 Schedule of Quantities 40 PART C3 SCOPE OF WORK 42 PART C4 SITE INFORMATION 51

4 PART T1 BIDDING PROCEDURES CONTENTS PAGE(S) T1.1 BID NOTICE AND INVITATION TO BID 2 T1.2 BID DATA 3

5 T1.1 BID NOTICE AND INVITATION TO BID The South African National Parks invites interested bidders to furnish information on suitable energy efficient lights to replace all lights that are not energy efficient in The Kruger National Park. Preference will be given to tenderers who have HDI/Female/Youth/Disabled Equity ownership. Acceptable bids will be evaluated by using a system that awards points on the basis of 90 points for bid price and 10 points for the technical compliance. The specific Procurement goals are: HDI Equity; SMME status; Job creation and Local (SA) content. PLEASE NOTE THAT AN ORIGINAL OR COPY OF A COMPANY S TAX CLEARANCE CERTIFICATE (OR IN THE CASE OF A JOINT VENTURE, OF ALL THE PARTNERS IN THE JOINT VENTURE) MUST BE SUBMITTED WITH THE BID DOCUMENT. A compulsory tender briefing will be held at, Skukuza Auditorium next to Nombolo Mdhluli Conference on the 25 th January 2012 at 10H00. Bid documents will be available as from 15 JANUARY 2012 and they can be downloaded from the SANPARKS website. Bids are to be completed in accordance with the conditions and bid rules contained in the bid documents and supporting documents must be sealed and externally endorsed WITH THE CONTRACT NUMBER and DESCRIPTION and placed in the bid box, at the Procurement Office, Administrative Block, Skukuza, 1350, not later than 11:00 on MONDAY, 15 FEBRUARY Bids will be opened immediately thereafter, in public, in the Conference Room, at above-mentioned address. All bids shall hold good for 120 days as from the closing date of bids. Bids which are not received and/or deposited in the specified bid box before 11:00 on the closing date for the bid mentioned hereinbefore, will be marked as late bids and such bids shall in terms of the Procurement Policy of the South African National Parks, not be considered as valid bids. Enquiries must be directed to Dolly Makwakwa at telephone number (012) Bidder s attention is specifically drawn to the provisions of the bid rules which are included in the bid documents. The lowest or any bid will not necessarily be accepted and the Council reserves the right not to consider any bid not suitably endorsed or comprehensively completed, as well as the right to accept a bid in whole or part. Bids completed in pencil will be regarded as invalid bids. Telefax or bids are not acceptable Page 2

6 T1.2 BID DATA The conditions of bid for future Request for Proposals shall be the Joint Building Contracts Committee (JBCC) Principle Building Agreement. A copy shall be attached to the future Request for Proposal. Page 3

7 PART T2 RETURNABLE DOCUMENTS CONTENTS PAGE(S) T2.1 RETURNABLE SCHEDULES REQUIRED FOR BID EVALUATION PURPOSES FORM Schedule of construction plant 5 FORM Size of enterprise and current workload 6 FORM Staffing profile 7 FORM Proposed key personnel 8 FORM Schedule of previous work carried out by bidder 10 FORM Financial ability to execute the project 11 FORM Authority for signatory 12 FORM Schedule of proposed sub-contractors 13 FORM Financial references 14 FORM Details of alternative bids submitted 16 FORM Amendments & qualifications by bidder 17 T2.2 OTHER DOCUMENTS REQUIRED FOR BID EVALUATION PURPOSES FORM Certificate of bidder s attendance at clarification meeting 19 FORM Tax clearance certificate 20 FORM Certificate of Independent bid determination 21 FORM Declaration of interest 23 T2.3 RETURNABLE SCHEDULES THAT WILL BE INCORPORATED IN THE CONTRACT FORM Form concerning fulfilment of the construction regulations, FORM Record of Addenda to bid documents 28 FORM Conditions pertaining to targeted procurement 29 FORM General Information FORM Specific Goals Page 4

8 FORM SCHEDULE OF CONSTRUCTIONAL PLANT N/A Page 5

9 FORM SIZE OF ENTERPRISE AND CURRENT WORKLOAD What was your turnover in the previous financial year? R What is the estimated turnover for your current financial year? R Physical facilities: Provide information on offices, factories, yards and warehouses occupied by your enterprise (attach details if the space provided is not enough) Description Address Area (m²) List your current contracts and obligations: Description Value (R) Start date Duration Expected completed date Do you have the capacity to supply the goods and services described in this bid, should the contract be awarded to you? Page 6

10 FORM STAFFING PROFILE Provide information on the staff that you have available to execute this contract (attach a separate list if the space provided is insufficient) Own staff: gender and race Number of staff Staff to be employed for the project: gender and race Number of staff Page 7

11 NATIONALITY: SOUTH AFRICAN NATIONAL PARKS JANUARY 2012 FORM PROPOSED KEY PERSONNEL The Bidder shall list below the key personnel (including first nominee and the second choice alternate), whom he proposes to employ on the project should his Bid be accepted, both at his headquarters and on the Site, to direct and for the execution of the work, together with their qualifications, experience, positions held and their nationalities. DESIGNATION NAME OF (i) NOMINEE (ii) ALTERNATE SUMMARY OF QUALIFICAT -IONS EXPERIENCE AND PRESENT OCCUPATION HDI Status Yes/No HEADQUARTERS Partner/director Project manager Other key staff (give designation) Page 8

12 CONSTRUCTION MONITORING Site Agent Engineer Site on Construction supervisor (give designation) Other key staff (give designation) Page 9

13 FORM SCHEDULE OF PREVIOUS WORK CARRIED OUT BY BIDDER Provide the following information on relevant previous experience. Indicate comparable projects. This information is material to the award of the Contract. No points will be awarded if reference cannot be reached or if it refuses to supply information. Give at least two (2) names and telephone numbers and address per reference. EMPLOYER (Name, tel no and fax no) CONSULTING ENGINEER (Name, tel no and fax no) NATURE OF WORK CARRIED OUT PREVIOUSLY VALUE OF WORK YEAR OF COMPLETION Page 10

14 FORM FINANCIAL ABILITY TO EXECUTE THE PROJECT Provide details on the surety you will provide if the bid is awarded to you AMOUNT Which of the following institutions will provide surety? Bank registered in terms of the Bank Act 1990 (Act 94 of 1990): Insurance Company registered in terms of the Short Term Insurance Act 1998 (Act 53 of 1998): Cash: Page 11

15 FORM AUTHORITY FOR SIGNATORY All signatories, including sole proprietors, shall confirm their authority by attaching to the last page of this bid a duly signed and dated original or certified copy of the relevant resolution of their members or their board of directors, as the case may be. An example for COMPANIES / PARTNERSHIPS / CLOSE CORPORATIONS is shown below: "By resolution of the board of directors passed on 15 January 2006, Mr A. APPLE has been duly authorised to sign all documents in connection with the Bid for Contract number RTCW 10/2011 and any Contract, which may arise there from on behalf of the Bidding Entity, namely, ABCD (PTY) LTD SIGNED ON BEHALF OF THE BIDDING ENTITY: B.J. JONES IN HIS CAPACITY AS: DIRECTOR / PARTNER / MEMBER DATE: 15 January 2011 AUTHORISED PERSON S SIGNATURE: A. APPLE AS WITNESS: 1. B. XABA An example for JOINT VENTURES IS shown below: We, the undersigned are submitting this bid offer in Joint Venture and hereby authorize Mr. B. BROOK, authorised signatory of the company ABCD (PTY) LTD, acting in the capacity of lead partner, to sign all documents in connection with the bid for Contract number RTCW 10/2011 and any contract resulting from it on our behalf. NAME OF FIRM ADDRESS DULY AUTHORIZED SIGNATORY (Lead partner, i.e. ABCD (PTY) LTD ) P.O. Box 111 Springs 1560 Signature:... Name:... Designation: Name of 2 nd Company Address of 2 nd Company Signature:... Name:... Designation: Name of 3 rd Company Address of 3 rd Company Signature:... Name:... Designation: An example for SOLE PROPRIETOR is shown below: I hereby certify that I m the sole proprietor of the Bidding Entity, namely, MACADOO and therefore duly authorised to sign the bidding documents SIGNATURE OF SOLE PROPRIETOR: IN HIS CAPACITY AS: B.J. JONES SOLE PROPRIETOR DATE: 15 January 2011 AUTHORISED PERSON S SIGNATURE: B.J. JONES AS WITNESS: 1. B. XABA Page 12

16 FORM SCHEDULE OF PROPOSED SUBCONTRACTORS Provide details on all sub-contractors you intend utilising for this contract Type of work to be used for a % of contract Name of subcontractor b % HDI ownership c = a x b Total contribution to HDI ownership Total % of contract sub-contracted Total contribution of HDI ownership: Page 13

17 FORM FINANCIAL REFERENCES Financial statements I/We agree, if required, to furnish an audited copy of the latest set of financial statements together with my/our Directors and Auditors report. Details of bidding entity s bank If the bidder is a Joint Venture or partnership, the information requested below is required for each member / partner. I/We hereby authorise the Employer/Engineer to approach all or any of the following banks for the purposes of obtaining a financial reference: DESCRIPTION OF BANK DETAIL BANK DETAILS APPLICABLE TO BIDDER Name of bank Contact person Branch name Branch code Street address Postal address Telephone number ( ) Fax number ( ) Account number Type of account, (i.e. cheque account) BIDDER S TAX DETAILS Bidder s VAT vendor registration number:... Bidder s SARS tax reference number:... Page 14

18 DESCRIPTION OF BANK DETAIL BANK DETAILS APPLICABLE TO BIDDER Name of bank Contact person Branch name Branch code Street address Postal address Telephone number ( ) Fax number ( ) Account number Type of account, (i.e. cheque account) BIDDER S TAX DETAILS Bidder s VAT vendor registration number:... Bidder s SARS tax reference number: Page 15

19 FORM DETAILS OF ALTERNATIVE BIDS SUBMITTED See condition of bid. DESCRIPTION Page 16

20 FORM AMENDMENTS AND QUALIFICATIONS BY BIDDER N/A Page 17

21 COMPULSORY SITE INSPECTIONS / INFORMATION / CLARIFICATION MEETINGS Where Compulsory Site Inspections and Compulsory Information, Briefing or Clarification Meetings are to be held, it shall be subject to the following conditions: 1. Necessity for Compulsory Site Inspection and Compulsory Information / Briefing / Clarification Meetings Compulsory Inspections / Meetings must only be held where the nature of the contract is such that it requires either an inspection of a site or a briefing session. The Bid Specification Committee should indicate to the Bid Office that such a compulsory inspection or briefing is regarded as a necessity. 2. Attendance Register An attendance register of potential bidders and the firms they represent shall be kept and signed by attendees. A copy of such Attendance Register shall immediately, after the inspection/briefing be sent to the Bid Office. 3. Confirmation Notes of Inspection/Briefing Sessions Confirmation Notes of the Compulsory Inspection or Briefing Session shall be held by or on behalf of the contact person of the Department for whom the Bid is being advertised. A copy of the notes shall be sent to each firm that was represented at the inspection/meeting as soon as possible after the inspection or meeting and before the closing date of the bid. A copy of the notes shall also be sent to the Bid Office. The relevant Department will ensure that the notes are submitted to the Bid Evaluation Committee and to the Bid Adjudication Committee. 4. Bid Documents The bid documentation shall clearly state that where the inspection of a site or the attendance of a briefing session is compulsory, non-attendance thereof will lead to the disqualification of the bidder in question. The bid documentation shall further clearly state that if bid documents are obtained after the compulsory briefing session or site inspection, it will only be made available to firms that were represented at the meeting. The mere fact that a firm that was not represented at a compulsory site inspection/meeting, but nevertheless submitted to the Employer a set of bidding documents, should not be construed as creating any expectations that a bid will be considered by the Employer. Page 18

22 FORM CERTIFICATE OF BIDDER'S ATTENDANCE AT THE COMPULSORY BRIEFING SESSION This is to certify that I, (NAME IN PRINT)..., representative of (Bidder) of (address) Telephone number... Fax number... attended the briefing session on (date)... in the company of (Engineer/Engineer's Representative)... SIGNATURE OF BIDDER'S REPRESENTATIVE:... Page 19

23 FORM TAX CLEARANCE CERTIFICATE An original tax clearance certificate or copy thereof, obtained from SARS to be submitted with bid documents. Page 20

24 FORM CERTIFICATE OF INDEPENDENT BID DETERMINATION 1. This Standard Bidding Document (SBD) must form part of all bids¹ invited. 2. Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an agreement between, or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannot be justified under any grounds. 3. Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable steps to prevent abuse of the supply chain management system and authorizes accounting officers and accounting authorities to: a. disregard the bid of any bidder if that bidder, or any of its directors have abused the institution s supply chain management system and or committed fraud or any other improper conduct in relation to such system. b. cancel a contract awarded to a supplier of goods and services if the supplier committed any corrupt or fraudulent act during the bidding process or the execution of that contract. 4. This SBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered, reasonable steps are taken to prevent any form of bid-rigging. 5. In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be completed and submitted with the bid: ¹ Includes price quotations, advertised competitive bids, limited bids and proposals. ² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete. Page 21

25 I, the undersigned, in submitting the accompanying bid: (Bid Number and Description) In response to the invitation for the bid made by: SOUTH AFRICAN NATIONAL PARKS do hereby make the following statements that I certify to be true and complete in every respect: I certify, on behalf of: that: (Name of Bidder) 1. I have read and I understand the contents of this Certificate; 2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every respect; 3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder; 4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of, and to sign the bid, on behalf of the bidder; 5. For the purposes of this Certificate and the accompanying bid, I understand that the word competitor shall include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who: (a) has been requested to submit a bid in response to this bid invitation; (b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities (c) or experience; and provides the same goods and services as the bidder and/or is in the same line of business as the bidder 6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium³ will not be construed as collusive bidding. 7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding: (a) prices; (b) geographical area where product or service will be rendered (market allocation) (c) methods, factors or formulas used to calculate prices; (d) the intention or decision to submit or not to submit, a bid; (e) the submission of a bid which does not meet the specifications and conditions of the bid; or (f) bidding with the intention not to win the bid. 8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid invitation relates. 9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract. 10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of 2004 or any other applicable legislation. ³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract. Signature. Position Date Name of Bidder Page 22

26 FORM DECLARATION OF INTEREST 1. Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where- - the bidder is employed by the state; and/or - the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. 2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 2.1 Full Name of bidder or his or her representative: 2.2 Identity Number: 2.3 Position occupied in the Company (director, trustee, shareholder²): 2.4 Company Registration Number: 2.5 Tax Reference Number: 2.6 VAT Registration Number: The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below. ¹ State means (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999); (b) any municipality or municipal entity; (c) provincial legislature; (d) national Assembly or the national Council of provinces; or (e) Parliament. ² Shareholder means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise. Page 23

27 2.7 Are you or any person connected with the bidder YES / NO presently employed by the state? If so, furnish the following particulars: Name of person / director / trustee / shareholder/ member:... Name of state institution at which you or the person connected to the bidder is employed : Position occupied in the state institution: Any other particulars: If you are presently employed by the state, did you obtain YES / NO the appropriate authority to undertake remunerative work outside employment in the public sector? If yes, did you attached proof of such authority to the bid YES / NO document? (Note: Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid If no, furnish reasons for non-submission of such proof: Did you or your spouse, or any of the company s directors / YES / NO trustees / shareholders / members or their spouses conduct business with the state in the previous twelve months? If so, furnish particulars: Do you, or any person connected with the bidder, have YES / NO any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid? If so, furnish particulars Are you, or any person connected with the bidder, YES/NO aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid? If so, furnish particulars. Page 24

28 2.11 Do you or any of the directors / trustees / shareholders / members YES/NO of the company have any interest in any other related companies whether or not they are bidding for this contract? If so, furnish particulars: Full details of directors / trustees / members / shareholders: Full Name Identity Number Personal Tax Reference Number State Employee Number / Persal Number 4 DECLARATION I, the undersigned (name) Certify that the information furnished in paragraphs 2 and 3 above is correct. I accept that the state may reject the bid or act against me in terms of paragraph 23 of the general conditions of contract should this declaration prove to be false... Signature.. Date. Position Name of bidder Page 25

29 FORM FORM CONCERNING FULFILMENT OF THE CONSTRUCTION REGULATIONS, 2003 In terms of regulation 4(3) of the Construction Regulations, 2003 (hereinafter referred to as the Regulations), promulgated on 18 July 2003 in terms of Section 43 of the Occupational Health and Safety Act, 1993 (Act No 85 of 1993) the Employer shall not appoint a contractor to perform construction work unless the Contractor can satisfy the Employer that his/her firm has the necessary competencies and resources to carry out the work safely and has allowed adequately in his/her bid for the due fulfilment of all the applicable requirements of the Act and the Regulations. 1 I confirm that I am fully conversant with the Regulations and that my company has (or will acquire/procure) the necessary competencies and resources to timeously, safely and successfully comply with all of the requirements of the Regulations. (Tick) 2 Proposed approach to achieve compliance with the Regulations (Tick) Own resources, competent in terms of the Regulations (refer to 3 below) Own resources, still to be hired and/or trained (until competency is achieved) Specialist subcontract resources (competent) - specify: YES NO 3 Provide details of proposed key persons, competent in terms of the Regulations, who will form part of the Contract team as specified in the Regulations (CVs to be attached): Provide details of proposed training (if any) that will be undergone: Potential key risks identified and measures for addressing risks: Page 26

30 6 I have fully included in my bid rates and prices (in the appropriate payment items provided in the Schedule of Quantities) for all resources, actions, training and any other costs required for the due fulfilment of the Regulations for the duration of the construction and defects repair period. (Tick) YES NO SIGNATURE OF PERSON(S) AUTHORISED TO SIGN THIS BID: 1... ID NO: ID NO:... Page 27

31 FORM RECORD OF ADDENDA TO BID DOCUMENTS We confirm that the following communications received from the Procuring Department before the submission of this bid offer, amending the bid documents, have been taken into account in this bid offer: Date Title or Details Attach additional pages if more space is required. Signature of Authorized person: Date: Name: Position: Page 28

32 FORM CONDITIONS PERTAINING TO TARGETED PROCUREMENT SANPARKS conditions to be inserted Page 29

33 FORM GENERAL INFORMATION 1. Name of biding entity: 2. Contact details Contact name and number: Address of bidding entity: Tel no: ( ) Fax no: ( ) address: 3. Legal entity: Mark with an X. Sole proprietor Partnership Close corporation Company (Pty) Ltd Joint venture In the case of a Joint venture, provide details on joint venture members: Joint venture member Type of entity (as defined above) Postal code: 4. Income tax reference number: (In the case of a joint venture, provide for all joint venture members) 5. VAT registration number: (In the case of a joint venture, provide for all joint venture members) 6. Company or closed corporation registration number: (In the case of a joint venture, provide for all joint venture members) 7. Details of proprietor, partners, closed corporation members, or company directors, indicating technical qualifications where applicable (Form on the next page). 8. For joint ventures the following must be attached: Written authority of each JV partner, for authorized signatory. The joint venture agreement. The major partner to satisfy at least 40 percent of the turnover and credit amount criteria, and each other partner at least 25 percent of the criteria. Page 30

34 Signature of authorized person:.. Date:.. Details of proprietor, partners, closed corporation members or company directors Name and Identity Number Relevant qualifications and experience Years of relevant experience Page 31

35 FORM SPECIFIC GOALS 1. GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids: - the 80/20 system for requirements with a Rand value of up to R ; and - the 90/10 system for requirements with a Rand value above R The value of this bid is estimated to exceed/not exceed R and therefore the system shall be applicable. 1.3 Preference points for this bid shall be awarded for: (a) (b) Price; and Specific contract participation goals, as specified in the attached forms The points for this bid are allocated as follows: POINTS PRICE SPECIFIC CONTRACT PARTICIPATION GOALS (a) Historically Disadvantaged Individuals: (i) who had no franchise in national elections before the 1983 and 1993 Constitutions 4. (ii) who is a female 3. (iii) who has a disability 1. (b) Other specific goals (goals of the RDP- plus local manufacture) (i) Locality 2 Total points for Price, HDIs and other RDP- goals must not exceed 100 Page 32

36 Separate Preference Points Claim Forms will be used for the promotion of the specific goals for which points have been allocated in paragraph (b) above. 1.4 Failure on the part of a bidder to fill in and/or to sign this form may be interpreted to mean that preference points are not claimed The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser. List all partners, shareholders or members of bidding entity by name, identity number, citizenship, HDI status and ownership. In the case of a JV, complete an Equity ownership for each JV member. Name and Surname Position Occupied in Enterprise Identity Number Citizenship HDI Status (Yes/No) Date of Ownership % Owned by HDIs % Owned by Women % Owned by Disabled Total A B C Note: Where owners are themselves a company or partnership, identify the ownership of the holding firm. In the case of joint ventures equity ownership for each of the JV members are determined as above, and the combined HDI ownership is then calculated as follows: Joint venture members a % Contribution to the JV b % HDI ownership c = a * b 100 % HDI contribution Total HDI contribution A copy of a valid signed joint venture agreement must be attached to the bid document. Failure to comply with above-mentioned will result in rejection of this bid. 2 SMME Status Provide details on the following (Refer to attached table): Sector / Sub-Sector in which located: Total Full-Time Equivalent of paid Employees: Total Annual Turnover: Page 33

37 Total Gross Asset Value: Size or Class (Medium, Small, Very Small, Micro): Note: If all of the above does not adhere to the definition of a single class, use the Total Annual Turnover only to decide on the class. 3 Local Content (Defined as South African content) What percentage of the goods or services of the bid will have local content? Description a % of bid value b % Local content c = a x b 100 Total % local content Management and other Materials, goods Plant and equipment Staff, labour Total 100 % % 4 JOB CREATION Provide details on the jobs that you envisage to create through this project: A. New permanent employed staff, employed outside the staff component declared on Forms & to be allocated to this project for the intensification of labour absorption, (i.e. 5 persons for 5 months = 25 person-months). B. Number of person-months of work to be created (i.e. 5 persons for 5 months = 25 personmonths) Description A. New permanent employed staff, employed outside the staff component declared on Forms 2.3.1& A B C No. of persons Period in months No. of person months created AxB=C B. Staff to be employed for the project (Temporary employed) Total Page 34

38 FORM TECHNICAL PROPOSAL Bidder to include technical proposal for the completion of the project, including detailed product information, methods of installation and implementation Page 35

39 PART C1 AGREEMENT AND CONTRACT DATA CONTENTS PAGE(S) C1.1 FORM OF OFFER 36 C1.2 CONTRACT DATA 37 Page 36

40 C1.1 FORM OF OFFER The Bidder, identified in the Offer signature block below, has examined the documents listed in the Bid Data and addenda thereto as listed in the Bid Schedules, and by submitting this Offer has accepted the Conditions of Bid. By the representative of the Bidder, deemed to be duly authorised, signing this Form of Offer, the Bidder offers to perform all of the obligations and liabilities of the Contractor under the Contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the Conditions of Contract identified in the Contract Data. THE OFFERED PRICES EXCLUSIVE OF VALUE ADDED TAX IS: Refer to table C2.2 Schedule of quantities. FOR THE BIDDER: Signature(s) Name(s) Capacity (Name and address of organisation) Name and signature of Witness Date Page 37

41 C1.2 CONTRACT DATA TO BE INSERTED Page 38

42 PART C2 PRICING DATA CONTENTS PAGE(S) C2.1 PRICING INSTRUCTIONS 39 C2.2 SCHEDULE OF PRICES 40 Page 39

43 C2.1 PRICING INSTRUCTIONS 1 The Conditions of Contract, the Contract Data and the Specifications (including the Project Specifications) shall be read in conjunction with the Schedule of Prices. 2 All items in the Schedule shall be regarded as including the Contractor's profit and costs relating to general liabilities and the construction of temporary and permanent works, including the transportation of materials and labour and the provision of all tools and equipment necessary for the proper and timeous execution of the works. Unless measured separately, the rate quoted for an item shall include the supply (if not supplied by the Employer) and the transportation and installation, testing and commissioning of the item as may be applicable. Although the Bidder is at liberty to insert a rate of his own choosing for each item in the Schedule, he should note that the Contractor may be entitled to payment for additional work carried out involving items not appearing in the Schedule, and that the Employer will determine any new rate in fair and reasonable manner by reference to rates quoted for similar items in the Schedule and in accordance with the general pricing structure of the Schedule. 3 Descriptions in the Schedule of Prices are abbreviated and may differ from those in the Standard and/or Project Specifications. No consideration will be given to any claim by the Contractor submitted on such a basis. In the case of any discrepancy in description the requirement of the appropriate Standard or Project Specification as the case may be, shall prevail. 4 Unless stated to the contrary, items are measured net without any allowance having been made for waste. The rates shall accordingly make allowance for waste. 5 The rates to be inserted in the Schedule of Prices shall be the full inclusive amounts to the Employer for the work described under the several items. Such amounts shall cover all the costs and expenses that may be required in and for the construction of the work described, and shall cover the costs of all general risks, profits, taxes (but excluding value-added tax), liabilities and obligations set forth or implied in the documents on which the Bid is based. 6 The quantities set out in the Schedule of Prices are only approximate and/or provisional quantities. The final quantities will be confirmed in the Request for Proposal and the quantities in the Request for Information is only a guide to include any discount applicable to this project 7 An amount or rate shall be entered against each item in the Schedule of Prices, whether or not quantities are stated. An item against which no amount or rate is entered will be considered to be covered by the other amounts or rates in the Bill. 8 The quantities of work as measured and accepted and certified for payment in accordance with the Conditions of Contract, and not the quantities stated in the Schedule of Prices, will be used to determine payments to the Contractor. The validity of the Contract shall in no way be affected by differences between the quantities in the Schedule of Prices and the quantities certified for payment. 9 For the purposes of this Schedule of Prices, the following words shall have the meanings hereby assigned to them: Unit : The unit of measurement for each item of work as stated in the Schedule of prices Quantity : The number of units of work for each item Rate : The payment per unit of work at which the Bidder bids to do the work Amount : The quantity of an item multiplied by the bid rate of the (same) item Sum : An amount bid for an item, the extent of which is described in the Bill of Quantities, the Specifications or elsewhere, but of which the quantity of work is not measured in units Page 40

44 C2.2 SCHEDULE OF QUANTITIES THE SUPPLY, DELIVERY IN THE KRUGER NATIONAL PARK This Schedule of Quantities is only indicative for the number of units to be replaced. The rate per unit shall include the cost for the supply of the item and delivery to site. LIGHTS: Screw-In, 4Pin plug-in, 2 Pin plug-in, Twist and Lock. Quotes are expected from the smallest watts to the highest watts. Unit Approximate Supply Rate Quantity (Excl. VAT) CFL Delivery Rate (Excl. VAT) Total per unit (Excl. VAT) Globe compact fluorescent lamp PL compact fluorescent lamp Half spiral fluorescent lamp 8U compact fluorescent lamp 2U compact fluorescent lamp 3U compact fluorescent lamp T4 compact integrative fluorescent lamp Mini full spiral compact fluorescent lamp Reflector compact fluorescent lamp CE T5 compact fluorescent lamp PLS 2 Pins Reptile Growth compact fluorescent lamp Triple Tube Single tube Flood Quad tube 2D Circular Cold Cathode Dimmable Pear T2,T4,T6,T8,T9,T10,T12,T17 etc. WT22 Page 41

45 W03E Sports light Flood lights Floor lights Contractors/Suppliers can give quotations on the lights named above and any CFL lights that is not mentioned on the list. Unit Approximate Supply Rate Quantity (Excl. VAT) LED Delivery Rate (Excl. VAT) Total per unit (Excl. VAT) LED Flood light LED Sport light LED Sportlight T8 LED Tube light LED Down light LED Ceiling light Globe LED light A-Line/Pear/Bullet LED light Dimmable LED light Candle LED light Scoreboard LED light Linear Tubes LED light LED light bulb LED bulb light In-Ground LED light LED Fountain light LED Underwater LED Tunnel light LED Panel light Page 42

46 LED Cabinet light LED Recessed downlight LED Point light LED Eave Sport light LED Ceiling light Contractors/Suppliers can give quotations on the lights named above and any LED lights that is not mentioned on the list. Unit Approximate Supply Rate Quantity (Excl. VAT) Solar Lighting Delivery Rate (Excl. VAT) Total per unit (Excl. VAT) Flood light Sport light Floor light Area lighting Contractors/Suppliers can give quotations on the lights named above and any Solar lighting that is not mentioned on the list. It should be noted that the quantities in the table is only an indication and due to the size of the project, the total units to be replaced might vary according to the phasing of the project. Page 43

47 PART C3 SCOPE OF WORK CONTENTS PAGE(S) C3.1 DESCRIPTION OF WORKS C3.1.1 Employer's objectives 42 C3.1.2 Overview of the Works 42 C3.1.3 Extent of Works 42 C3.1.4 Location of the Works 43 C3.2 ENGINEERING C3.2.1 Design 43 C3.2.2 Contractor's Design 43 C3.2.3 Drawings 43 C3.3 PROCUREMENT C3.3.1 Preferential Procurement 43 C3.3.2 Subcontracting 43 C3.4 PROJECT SPECIFICATION C3.4.1 Scope of Contract 45 C3.4.2 Site Operational Support Facilities 45 C3.4.3 Survey Work 45 C3.4.4 Site Conditions 46 C3.4.5 VAT 46 C3.4.6 Works Planning and Site Meetings 46 C3.4.7 Safety of Personnel 46 C3.4.8 Handover Procedure 46 C3.4.9 Procurement of Materials 47 C Community Involvement 47 C Energy Efficient Water Heaters 48 C Supply, Transportation & Handling of Equipment 50 C Materials & Equipment Delivered to Contractor on site 50 C Plumbing Specifications 50 C Spare Parts 50 C Training 50 Page 44

48 C3.1 DESCRIPTION OF THE WORKS C3.1.1 EMPLOYER'S OBJECTIVES The employer s main objective is to replace all the appliances that are not energy efficient with energy efficient appliances in all the camps. C3.1.2 OVERVIEW OF THE WORKS The employer is looking at replacing the following with energy efficient. Lights: The Employer is looking for a suitable supplier that can supply and deliver energy efficient lights to the camps as and when is required. The types of lights that the Employer is looking for are; LED lights, Fluorescent lights (T5,T8 and all other T series), solar sports light, solar floor lights, WT22 and W03E, and any other energy efficient lights that are not mentioned above C3.1.3 EXTENT OF WORKS The Works to be carried out by the Contractor will comprise mainly the following: (a) Supply and delivery of the energy efficient named above to each dwelling as requested and specified by the client; This description of the Works is not necessarily complete and shall not limit the work to be carried out by the Contractor. C3.1.4 LOCATION OF THE WORKS The location of this project is the Kruger National Park in South Africa. Drawings will be issued in the Request for Proposal showing the layout of all the camps and a typical of each unit indicating the location of the existing water heater. C3.2 ENGINEERING C3.2.1 DESIGN The Employer s main objective is to replace all lights that are not energy efficient with energy efficient lights inside the reserve. C3.2.2 CONTRACTOR'S/SUPPLIER S DESIGN The Supplier is expected to supply the materials as to the specifications as set out in Part C3.4. C3.2.3 DRAWINGS N/A C3.3 PROCUREMENT Page 45

49 C3.3.1 C PREFERENTIAL PROCUREMENT Requirements The requirements will be in accordance with the Supply Chain Management Policy of the South African National Parks. C Resource standard pertaining to targeted procurement N/A C3.3.2 C SUBCONTRACTING Scope of mandatory subcontract works N/A C Preferred subcontractors/suppliers N/A C N/A C Subcontracting procedures Attendance on subcontractors N/A Page 46

50 Part 1 Provisional and General Requirements C3.4 PROJECT SPECIFICATION C3.4.1 SCOPE OF CONTRACT This contract covers in essence the identification of service providers for the implementation of energy efficient lights by replacing all the lights that are not energy efficient with energy efficient lights inside the Kruger National Park. The lights must adhere to the minimum requirements and they must be SABS approved as set out in Part The implementation of the project might be phased out due to the lights needed to be replaced where the camps are identified as projects. The projected duration of the awarded contract shall be 5 years for the replacement of the non-energy efficient lights and the installation of energy efficient lights when required. The Employer also wishes to install solar lights where possible and the contractor shall assist by supplying such appliances as required. C3.4.2 SITE OPERATIONAL SUPPORT FACILITIES The Employer will confirm whether a storeroom will be made available for the storing of equipment required. No site camp/accommodation will be erected by the contractor. Site facilities to be provided to the Contractor: N/A C3.4.3 SURVEY WORK N/A C3.4.4 SITE CONDITIONS N/A C3.4.5 VALUE ADDED TAX VAT shall be excluded from the bid price, and the total ex VAT shall be carried forward to C1.1: FORM OF OFFER. VAT as applicable will be recoverable from the Employer. C3.4.6 WORKS PLANNING AND SITE MEETINGS A detailed programme shall be prepared by the contractor, based on the number of d, provided by the Employer. This will only be required once the successful contractor has been appointed. Page 47

51 C3.4.7 SAFETY OF PERSONNEL All works will be carried out inside fenced-off camps. C3.4.8 HANDOVER PROCEDURE N/A. C3.4.9 PROCUREMENT OF MATERIALS As time is the essence of the contract, all orders for materials to be supplied by the contractor shall be placed in good time to ensure its availability when needed for installation, in order to meet the completion date of the contract. The supplier/contractor must state the availability of such materials ordered and how long it will take for them to be delivered on site. The Employer will make available a store where the equipment will be stored. The location will be confirmed by the Employer and all deliveries will be made at Skukuza. C COMMUNITY INVOLVEMENT N/A Part 2 C Technical Requirements ENERGY EFFICIENT LIGHTS This contract calls for the selection of a suitable supplier for the supply and delivery of energy efficient lights. All the lights supplied will be energy efficient and they must have an SABS mark. The following are the Lights that the supplier must supply as requested by the Employer: LED Lights Fluorescent Lights-T5, T8 and all other T series Solar lights for the field Solar floor lights Solar sports lights Solar area lighting WT22 and W03E Lights offered by the Contractor/Supplier shall adhere to the following minimum requirements based on the Employer s request: Description Maintenance plan Savings kwh/yr Savings ZAR/yr Cost Payback/yr Discount offered C SUPPLY, TRANSPORTATION AND HANDLING OF EQUIPMENT Page 48

52 Suitable transportation vehicles and lifting apparatus shall be provided by the Contractor and used to load, transport and off-load equipment. C MATERIALS AND EQUIPMENT DELIVERED TO THE CONTRACTOR ON SITE N/A C PLUMBING SPECIFICATIONS N/A C SPARE PARTS The Contractor shall provide a list of critical spare parts and their prices to be supplied to SANPARKS for the purpose of maintaining the systems. These items list will form part of the returnable documents. C TRAINING The contractor shall schedule two training sessions for the Employer s representatives who will be responsible for maintaining the systems. The training sessions will be provided at two different camps which will be identified by the Employer, one camp in the Northern region of the park and one camp in the Southern region of the park. The contractor shall also schedule an annual refresher course/training for the Employer s representatives who will be responsible for maintaining the systems. The training sessions will be provided at two different camps which will be identified by the Employer, one camp in the Northern region of the park and one camp in the Southern region of the park. Page 49

53 PART C4 SITE INFORMATION The site is located within the Kruger National Park in South Africa and includes the following camps: GPS Coordinates Camp X-Coordinate Y-Coordinate Bateleur Bushveld camp Berg-en-Dal Rest camp Biyamiti Bushveld camp Boulders Rest camp Crocodile Bridge Rest camp Letaba Rest camp Lower Sabie Rest camp Malelane Rest camp Maroela Caravan camp Malelane Rest camp Mopani Rest camp Olifants Rest camp Orpen Rest camp Pretoriuskop Rest camp Punda Maria Rest camp Roodewal Rest camp Satara Rest camp Shimuwini Bushveld camp Shingwedzi Rest camp Sirheni Bushveld camp Skukuza Rest camp Talamati Bushveld camp Tamboti Tented camp * Information obtained from Page 50