Employee TSheets Resources

Transcription

1 Employee TSheets Resources This document contains information regarding downloads and training guides to assist in operating TSheets (computer payroll time and attendance system). Non-Exempt employees are required to clock in or out and Exempt employees are to reflect Paid Time Off (PTO) usage only. Please let us know if you have questions about managing your day-to-day tracking of time worked or reflecting Paid Time Off. All questions are to be submitted to: Office of Human Resources, , or TSheets Website: findlay.tsheets.com UFNet Username: assigned by ITS Default Password: UFindlay1882 (employee will be prompted to create new password) TSheets How To Videos: affairs/human resources/pages/employee Resources.aspx Using TSheets for Non Exempt Employees Using TSheets for Managers Using TSheets for Exempt Employees

2 EMPLOYEE TRAINING GUIDE NON-EXEMPT EMPLOYEE How to Submit Hours Worked 1. Go to TRACK > Submit Time 2. Verify time recorded for the two week pay period 3. Click Submit Time 4. Make sure each date in the pay period is checked, click Submit How to Manually Add a Timesheet 1. Go to MANAGE > Timesheets > Add new timesheet 2. If you are still working, check the Currently working box 3. Enter the dates and times, and select Save How to Edit or Delete a Timesheet How to Enter Paid Time Off for Yourself Paid Time Off (PTO) hours include sick days and vacation days. Employees must contact Human Resources to record leave for Funeral, Jury Duty, or FML/Workers Comp. Holidays are automatically tracked and paid. 1. Go to TRACK > Paid Time Off (PTO) 2. Select the date and the appropriate PTO code 3. Enter the number of PTO hours used, then click Save Note: To avoid losing your entries, click SAVE after entering each week s PTO. A reminder to submit hours worked will be ed per the Human Resources Bi-Weekly Pay Schedule.

3 EMPLOYEE TRAINING GUIDE EXEMPT EMPLOYEE How to Enter Paid Time Off for Yourself Paid Time Off hours include sick days and vacation days. Employees must contact Human Resources to record leave for Funeral, Jury Duty, or FML/Workers Comp. 1. Go to TRACK > Paid Time Off (PTO) 2. Select the date and the appropriate PTO code 3. Enter the number of PTO hours used, then click Save Note: To avoid losing your entries, click SAVE after entering each week s PTO. A reminder to record your PTO in TSheets will be ed per the Human Resources Bi-Weekly Pay Schedule.

4 MANAGER TRAINING GUIDE How to Approve, Unapprove, and Reject Employee Timesheets How to Approve Employee Timesheets 3. To view detail, click view detail under the total hours OR tap 4. Click Approve How to Unapprove or Reject Employee Timesheets 3. To unlock employee s timesheet, click Unapprove 4. To reject it, click Reject 5. Enter the reason for rejection and click Send How to Approve Employee Paid Time Off (PTO) How to Approve Employee Paid Time Off (PTO) 3. To view detail, click view detail under the total hours OR 4. Click Approve Note: Please approve Paid Time Off (PTO) even if there aren t any absences. How to Edit or Delete Employee Paid Time Off (PTO)

5 How to Manually Add to Employee s Timesheet 1. Go to MANAGE > Timesheets > Add new timesheet 2. Enter the employee s name 3. If the employee is still working, check the Currently working box 4. Enter the dates and times, and select Save How to Edit or Delete an Employee Timesheet Note: Exempt and Non-Exempt employees must contact Human Resources to record leave for Funeral, Jury Duty, or FML/Workers Comp. A reminder to approve direct reports, Non-Exempt hours and Exempt Paid Time Off, will be ed per the Human Resources Bi-Weekly Pay Schedule.