VICTOR VALLEY COLLEGE COOPERATIVE WORK EXPERIENCE EDUCATION CLASS. Homework Assignment #1 Resume & Cover Letter
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1 VICTOR VALLEY COLLEGE COOPERATIVE WORK EXPERIENCE EDUCATION CLASS Homework Assignment #1 Resume & Cover Letter
2 VICTOR VALLEY COMMUNITY COLLEGE COOPERATIVE WORK EXPERIENCE EDUCATION ASSIGNMENT #1 RESUME & COVER LETTER INSTRUCTIONS FOR RESUME AND COVER LETTER Your typed resume and cover letter should be printed on 8 ½ x 11 standard size, high-quality paper, which may be colored, but not flashy. These assignments should be turned in as you would present them to a prospective employer. Submit the assignment in a plastic or manila folder. Do not put assignment in clear plastic protectors. You may also use other references such as internet sites, library resources, etc.
3 RESUME GUIDE Introduction Resume is a French word meaning "summary." This is precisely what your resume should be, a summary of the pertinent facts about yourself your personal, educational, and work history. Resumes serve to introduce you and your qualifications to prospective employers. Because it helps form an all-important first impression of you, your resume should be considered an example of your best thought and work. A resume is a picture of you in words. Besides your qualifications, it should reveal good organizational and written communication skills. Remember, the resume is only one of many job-hunting tools. One of the most important aspects of the job search is personal contact with the person who has the power to hire you. Before You Write Take some time to pull together all the background information that you have about yourself. We suggest keeping a file of this information for future reference include dates of previous employment, promotions or grades, achievements, honors, and course lists. Also, keep copies of all resumes and other employment correspondence that you send. Decide to whom you are writing your resume or what you want the resume to accomplish. There are several styles of resumes: Chronological Functional Analytical an arrangement of your qualifications in reverse chronological order, that is, the most recent listed first. an arrangement in order of importance regardless of the time of occurrence. an arrangement by skills and abilities possessed. If you are applying for several different kinds of positions, you may need several different resumes. Samples of the above resume styles can be found on the Internet or on Microsoft Word.
4 Writing a Resume Fundamental rules about resume writing: 1. There are infinite varieties of styles that can be used. Choose the format that is most commonly used in the industry you are applying for a job in and presents you the best. 2. Every concept in the resume should be in order from the most important to least important, not only down the page, but within the categories on the page. 3. Only items leading directly to setting up the interview process should be included. In other words, there should be a reason for everything that you want to include. 4. Compose your resume in a businesslike and grammatically correct format. Make sure you are specific about dates, job titles, employers, interests, and accomplishments; be complete, descriptive and specific without being too long, and truthful and accurate without exaggeration or distortion. 5. Use action verbs in the past tense (directed, supervised, etc.). 6. Use what is called the telegraphic style; omit all personal pronouns (I, we, etc.). 7. A one-page resume is adequate, acceptable, and preferred. If possible, keep the resume to one page. 8. Organization and layout of the resume should reflect neatness and orderliness. Decide on a resume style and remain consistent within this framework. Sufficient spacing and indentation are important as well as adequate margins. 9. Salary requirements, abbreviations, busy words, reasons for leaving, and personal opinions should be excluded. 10. You have thirty seconds to get a reader's attention when they read your resume.
5 Organizing Your Resume The following items are commonly included in the resume: 1. Heading The word "resume" is optional on your resume. 2. Name and Address Include your name, address, zip code, telephone number with area code, and address on the first page, only your name should appear on the second page. 3. Objective The job objective is the "soul" of your resume and should be given first and foremost consideration. The job objective says what you want to do and it should say it as clearly and concisely as possible. Consider using the company name as part of your objective statement. Decide the type of a job for which you are best equipped by reason of your temperament, personal preferences, capabilities, and experience then state it. If it is in sales, what kind? Is management your goal? Any travel restrictions? This would then be stated "Position in tangible sales leading to management. Prefer limited travel. Unless you have strong geographical preference, do not state any, it serves only to narrow the scope of your availability. Suppose you do not have a definite or well-defined objective, or perhaps you have several, you may consider comprehensive job counseling, or at least discuss your background with an employment counselor to determine the best statement of your objectives. In any event, we urge you to avoid the "all purpose" or "will do anything" type of objective. You cannot sell a product successfully unless you are specific about its advantages to the buyer. 4. Education Beginning with the most recent year, include school, degree, and area of emphasis. Grade Point Average (GPA) may be included, if favorable. Education should be emphasized if your full-time paid work experience is less than two years. A list of courses in your major may be desirable. The further you are away from school, the less educational detail is required. Present your education clearly and concisely fitting it to your particular situation. Make certain that the name and locations of schools are correct, as well as the dates attended, especially if your education shows a continued effort of self-improvement, as indicated by fairly recent courses.
6 A recent graduate has little but education for sale. Therefore, he/she should cover this area thoroughly, listing not only majors, and minors, but any and all subjects related to the field of interest. Extracurricular activities are important, for they indicate a well-rounded personality and demonstrate a social awareness. This importance, of course, diminishes with time so again, the older you are, and the further away from school, the fewer items you should list. Do not omit your education because it is limited. This may eliminate you from being considered, so anticipate this by elaborating on it where possible, by listing company courses, home-study courses, etc. This indicates a desire for self-education readily understood by the often sympathetic employer who, like you, may not have had the opportunity for extensive formal education. 5. Experience Use descriptive job titles. Experience should include part-time, full-time, summer, and other employment as well as military and important volunteer experience. Also include the name of the company and a brief job description. Use action verbs and skill words in the description. 6. Honors and Activities List organizational and professional memberships and activities that have importance to your prospective employer. 7. Travel State your willingness to travel on the job. It's best to be willing to travel any amount required by the position that you are applying for. If you are not willing to travel, don't mention this one area. 8. Locate Mention if you are willing to relocate, willing to for the right position or potential, or prefer to remain in your present area. 9. Professional Status and Memberships List the names of key professional or trade associations in which you hold, or recently held, memberships. Include any offices held or important committee chairmanships. 10. Military This item is normally used to show status, service completed, and service-related accomplishments.
7 11. References References are no longer part of a resume, you would provide them if asked; and if the employer routinely wants references, he/she will provide a process, usually an application, to collect this information. The phrase "References furnished upon request" would only be used if you need it to fill up a page. 12. Examples of categories for resume headings Objective Areas of Knowledge Areas of Experience Work Experience Volunteer Work Summer Work Part-Time Work Education Major Classes Honors Educational Highlights Professional Highlights Teaching Experience Availability Foreign Language Foreign Travel Student Activities College Activities Community Service Position Licensor Memberships Equipment Skills Machines Skills Personal Relocation Hobbies References Relevant Experience Summary Business Knowledge Employer Contact Highlights of Background Allied Health Core Experience Career Achievements Special Training Interests Travel Community and Other Activities Certification Current Military Earnings Reason for Change Affiliations Responsibilities Always have your resume checked and proofread by someone else.
8 Examples of Keywords It is important to use WORK WORDS or ACTION VERBS in describing your experience on your resume. Words such as administered, coordinated, developed, supervised, consulted, managed, and prepared, are key words in telling employers what you have accomplished. Listed below are action verbs that could be included in your resume. Achieved Delegated Experienced Invented Purchased Administered Demonstrated Formed Justified Reduced Analyzed Designed Formulated Keynoted Reorganized Arranged Detailed Founded Maintained Researched Attended Developed Generated Managed Simplified Built Devised Handled Motivated Sold Clarified Directed Implemented Negotiated Solved Conducted Discovered Improved Operated Succeeded Constructed Doubled Increased Organized Supervised Consulted Earned Initiated Performed Tailored Controlled Established Innovated Pioneered Trained Converted Evaluated Inspired Planned Transformed Coordinated Executed Installed Prepared United Correlated Expanded Integrated Promoted Verified Created Expedited Interviewed Provided Wrote Reproducing the Resume Ideally, you should write a resume for a job. You should submit an original resume with each job application. If you intend to use a number of resumes, you may reproduce them. When reproducing your resume, use bond or better stock paper. Several common methods exist for doing this.
9 THE COVER LETTER A cover letter should accompany your resume. Typically, a cover letter has three major sections. The first states the purpose of your letter and identifies the specific position or type of position for which you are applying. You can also mention how you learned of the position or the employing organization. The second section indicates why you are applying for the position you seek and briefly summarizes your qualifications. This section should also include why they should be interested in you. Usually in this section you would refer the reader to your enclosed resume. The third section suggests the next step in the employment process, such as arrangements for a personal interview, an answer to your letter, a time when you will contact them further, and so forth. Then, thank them for their consideration and close. Some additional suggestions: The cover letter should be brief, concise, clear, easy to read, and businesslike. Address the letter to a specific person with a complete and correct title if possible; (i.e., Mr. Henry Smith, Vice President). If you are unable to obtain the name of a specific person to whom to address the letter, you may use a title such as Personnel Director, General Manager, etc. Do not overdo and include the identical information already mentioned in your resume; keep the letter concise. In all correspondence, be careful about English usage, sentence structure, spelling, punctuation, correct spacing, and neatness. Ask someone else to critique your letter.
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