Programs (Project based in Kilifi) Date January, 2017

Transcription

1 Job Description Position Project Manager, Supporting Female Renewable Energy Entrepreneurs & Adoption of Solar Power in Kilifi Department & Location Duration Reports to Grade Programs (Project based in Kilifi) Date January, Months Fixed Term Contract Program Manager General About Plan Plan International is an independent development and humanitarian organisation that advances children s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Purpose The main purpose of this position is to oversee the implementation of project titled Supporting Female Renewable Energy Entrepreneurs and Adoption of Solar Power in Kilifi, Kenya, funded by Plan International Canada. The role is responsible for planning, implementation, personnel management, resource management, monitoring & evaluation, associated stakeholder and partner relationship management, and timely quality reporting. Designing and development of complementary or new funding proposals is expected and the Project Manager ensures quality of project activities/results including coordinating external technical support/expertise as required. This position will provide leadership role in implementation of proposed project in Kilifi. It will make sure that project contributes to improved livelihood and entrepreneurship opportunities for young women while also increasing access and use of clean renewable energy solutions for vulnerable girls and boys and their families in the poorest households in the Kilifi region of Kenya. Promoting female entrepreneurship and expansion of market structures into rural villages will provide opportunities for economic self-sufficiency and business education for women; the promotion of solar power energy technologies will improve education, safety and protection of vulnerable girls and boys and help build the resilience of their families. The position will also be responsible for cross-cutting corporate quality management, supporting in designing operational monitoring/compliance mechanisms to improve systems and procedures, sound design of and overseeing monitoring and evaluation, periodic analysis of the business units, and ensuring that information collected is reflected upon, used to improve ongoing projects and is incorporated into high quality grant proposals and reports. Page 1 of 6

2 Dimensions of Role: The incumbent should be familiar with working on Child Protection, Women s Economic Empowerment especially with solar industry, partnerships with local government, civil society and the private sector. Additionally, s/he will be familiar with managing large donor projects including having a great deal of understanding of donor guidelines and regulations. S/he will have managed project budgets over and above USD 2 million preferably across various implementation sites and have worked with strategic and implementing partners. The Project Manager will report to the Program Manager-General based in Nairobi. As this position will be based in the Kilifi Program Unit office, the position will also work collaboratively with the respective Program Implementation Manager in Kilifi. S/he will supervise a Project Implementation Officer (PIO) based in Kilifi and will have project oversight of all other contributing staff and partners in this project. S/he will uphold Plan's Purpose and Values, promote programme principals (transparency, gender equity and diversity), to enhance programme impact. Ensure modelling of Plan s values among all project staff. The incumbent will have a good understanding of solar industry (home solar kits) and women s entrepreneurship in rural communities. S/he will also have the ability to manage complex partnerships especially with private sector and financial institutions. Additionally the incumbent will have a good understanding and working experience of economic and social well-being of adolescent girls and young women in Kilifi and Kenya, and efforts required to increase income, improve control over income, build economic skills, and provide leadership to improve the quality Village Saving & Loan Associations (VSLA) in Kilifi. Typical Responsibilities - Key End Results of Position: Expected Outputs: The Project Manager will deliver concrete outputs as following: Build and manage relations with financial institutions and private sector involved in this project. Follow up and make sure required deliverables are implemented on a timely basis. Identify, select, train and build capacity of women entrepreneurs in solar products. Build capacity of VSLAs in delivery of home solar kits supply chain. Follow up and provide technical support to the project. Facilitate knowledge building and information sharing in relation to the knowledge outputs of the project by partners. Ensure delivery of the expected results of the Kilifi Solar Project. Key Result Areas: Planning and implementation of project activities, oversees programme in line with the approved Theory of Change and Detailed Implementation Plan, compliance with design methodologies and approaches. Monitoring progress and quality together with M&E team. Page 2 of 6

3 Partnership management: plan, coordinate, oversee and follow up on partner work plans and deliverables. Budget management; monitor expenditure against approved budget and revisit plans to ensure budget performance is in-line with regulations as well as expected deliverables. Ensure compliance with donor requirements and regulations. Support the project team and ensure effective people management ensuring welfare, contract, compliance, and performance appraisal. Timely preparation and submission of accurate project reports as per signed contract. Smooth/efficient project performance and effective management of and communication with project team. Contribution to proposal development inclusive of evidence-base/learning within project, technical expertise, field-based data collection for design, communication/liaison with relevant stakeholders/partners. Profile Plan work through his/her involvement in relevant cluster meetings and at the County level. Work in close collaboration and coordination with: Internal Contacts: Other Plan Project Managers Technical Support Team and Program Managers Designated Project Accountant Finance, Procurement, and Administration Kenya Country Office M&E Business Development and Grants Team Limited contact with Plan International Canada colleagues External Contacts: County/Sub County Government, Administrators Government Technical Departments/Line Ministries Local VSLAs, SACCOs, Solar energy providers, and Solar energy training institutions Other INGOs, local NGOs, Private sector, UN agencies and organizations implementing in the same geographic areas, program sectors, et.al. Implementation communities Oversee & Coordinate Project Implementation (40%) Oversee any contractual partner deliverables and ensure deliverables are met in a timely manner and with high quality. Serve as the main point of communication for implementing partners on her/his project in close collaboration with Finance and Grants Department. Submit accurate project reports (Narrative & Financial) on time, according to country office and donor regulations. Manage overall partner/s implementation of the project cycle. Ensure that interventions are planned and implemented for maximum impact, synergy and costeffectiveness. Establish targets by interventions and areas. Ensure compliance with established targets and quality of project outputs and results. Page 3 of 6

4 Ensure proper management of project database, records, and files. Manage Project Resources (20%) Prepare a breakdown of project budget by interventions. Monitor expenditures by interventions and ensure compliance with approved budget. Review expenditure reports on a monthly basis. Prepare activity-based forecasts. Ensure timely budget adjustments and revisions in compliance with donor regulations. Ensure compliance with country office and donor policies, contracts, and agreements. Build and maintain stakeholder relations (10%) Coordinate with relevant Plan staff in sensitizing county and sub-county level government authorities about project activities, beneficiary selection criteria and policy and procedure of project implementation. Ensure that project strategies are robust and in line with Plan Kenya Country Strategic Plan, and shared with all stakeholders. Promote effective working relations with county and sub-county stakeholders. If necessary, liaise with Plan International Canada colleagues. Motivate the communities and local government officials to contribute and participate in implementation of project activities. Attend periodic project-related meetings in the area of operations and brief supervisor. Coordinate with other NGOs, UN/donor agencies, and private sector players working within the operational areas to avoid duplication of efforts. Coordinate with other Project Managers and other internal stakeholders on resource allocation/mobilization and information and ensure that appropriate synergies with others are achieved as it relates to implementation of multiple projects in the same geographic. Human Resources Management (10%) Ensure that project staffs know their roles and responsibilities. Communicate/share work plans with all players. Conduct staff performance appraisals regularly. Coach and mentor direct reports to enhance their skills for current and higher positions. Continuously engage project staff in overall project objectives, implementation strategy, reporting system and internal controls, inter alia. Ensure that staff welfare issues are communicated through appropriate HR and management structures as well as maintain a good feedback mechanism. Handle grievances and participate in disciplinary hearings as relevant. Design, Monitoring & Evaluation and Reporting (20%) Establish proper data collection, consolidation and reporting mechanisms at county and sub county level. Consolidate project reports and analyse results. Review and analyse monitoring and evaluation data and recommend adjustments to design as needed. Ensure that approved reports are synthesised and disseminated among stakeholders. Support design of new programmes based on evidence from project, context in the area of implementation and/or technical expertise. Page 4 of 6

5 Liaise with program team to ensure learning is available to the wider organization and outside as relevant (including development of case studies, documentaries, stories etc.) Support effective documentation of project outcomes. Specific Factors Decision Making The incumbent makes both programmed and non-programmed decisions that include: Decides on resource allocation within approved budget parameters. Decides on project priorities within approved project work plan. Decides on what skills are required to execute project stages within approved project proposal. Decides on schedule for internal project field visits/monitoring visits; locations for donor and stakeholder visits with appropriate approvals. Pressure of Work Regularly makes decisions on relationship, personnel and resource management. Pressures related to high targets, complex programming environment and necessity of high quality deliverables exist. Seasonality and other environmental conditions may at times affect work pressure and need to be mitigated. Consequences of error Significant mismanagement exposes Plan to reputational risk as well as potential financial risk if resources are not used wisely. Similarly, poor personnel management practices can lead to staff dissatisfaction and adversely affect performance. Knowledge, Skills, Behaviours, and Experience Required to Achieve Role s Objectives: Functional competencies: Builds strong relationships with project partners, private sector partners, focuses on impact and result for the client and responds positively to feedback. Demonstrates excellent networking and interpersonal skills, including ability to operate effectively across organizational boundaries. Lead the Kilifi Solar project with strong focus on women entrepreneurship and proper use of home solar kits. Demonstrates substantive knowledge and understanding of gender equality and development issues. Demonstrates substantive knowledge and experience in the provision of coordinated support and management of rights based programmes aiming to advance gender equality and young women s economic empowerment. Demonstrates ability to think conceptually and analytically. Demonstrates strong oral and written communication skills. Demonstrates strong facilitation skills as well as conflict resolution skills. Demonstrates openness to change and ability to manage complexities. Consistently approaches work with energy and a positive, constructive attitude. Remains calm, in control and good humoured even under pressure. Demonstrates good interpersonal and diplomacy skills. Page 5 of 6

6 Required Skills and Experience Education: Bachelors of Arts or a Master s degree or equivalent in a relevant subject (Business Administration, Gender and Development, International Development, Project Management). Experience: Minimum of 6 years of project management experience, with proven success in managing partnership projects to achieve results. Experience working with solar industry especially on home solar kits, working on interventions focusing on women s economic empowerment specifically and on gender equality and young women s economic empowerment. Specific expertise in gender responsive business skills capacity building. Exposure to Gender Responsive Budgeting initiatives. Experience in results-based and rights-based programming. Proven analytical and writing skills. Strong facilitation and training skills and interpersonal skills. Proven experience in capacity development, coaching and mentoring. Strong expertise in Monitoring and evaluating of programmes. Experience providing coaching, mentoring and leadership to team members. Experience with engagement at a strategic level, Governments and INGOs. Values Commitment to Plan International Kenya s values. Physical Environment and Demands: Ability to travel 60% of the time. The position will be based in Kilifi with frequent travel to different locations at sub-county level. Level of Contact with Children: Medium contact: Occasional interaction with children Signatures: Signature of Employee & Date Signature of Supervisor & Date ***** END OF JOB DESCRIPTION***** Page 6 of 6