Core Team Recruitment Guide & Application Form

Transcription

1 Core Team Recruitment Guide & Application Form Recruiting Core Team Members for May May 2018! Please apply if you are passionate, creative and committed individuals, who want to use your talents and skills to make a difference! If you join our team, it will be a lot of hard work, but we also promise that it will be rewarding. Take this unique opportunity to play a critical role in establishing this emerging platform, which addresses some key needs in Hong Kong society. Our Mission Youth Empact is a platform which seeks to equip ethnic minority youth in Hong Kong with the skills, support and personal development opportunities to reach their full potentials. Our Roots Established by medical student Shaz and Master s of Public health student Sharon in January 2016, Youth Empact began with a simple dream to empower, energise, and engage ethnic minority students in their academic education and personal development. Since then the team has expanded to an interdisciplinary core team of 10 diverse individuals. With the support of 27 mentors and countless ad hoc volunteers, Youth Empact has worked with 31 high school students during their final year of HKDSE. Our 2017 Programme We place importance in developing practical and relevant workshop and events for the Youth Empact family and prioritise evaluation to improve the results of the programme. In the second year, we will be focusing on 2 programme components Unispark and Mentorship. Youth Empact will continue to work with Delia School in Kwun Tong; we will take in a new cohort of form 6 students. The programme will begin in 2017 summer. It must be clarified that we are NOT academic tutors or personal counselors; we are a platform that provides specific skills training and motivational support for our specific target audience.

2 Unispark Tertiary education is a stepping stone to a prosperous career and fulfilling life. At Youth Empact, we wish to equip our students with study techniques, positive attitude, motivation, and smart strategies in tackling the high-school-to-university transition. Unispark draws strengths from our leadership programme and aims to prepare secondary students for their external examinations in both strategies for exam success and inspiring personal drive. In addition, a new careers development element will be incorporated so that students can select universities and courses best suited to their interests and predicted grades. Mentorship We focus on mentorship because it provides personalised support and inspiration for our students during their final year. Each student is assigned a mentor with similar life ambitions, hobbies, and complementary personality traits. This programme is an extension of Unispark it encourages students to practice the skills gained from workshops and mentors can keep accountable to their goals.

3 Current Recruitment We currently have 9 core team members and wish to increase our working capacity. There are positions of varying workload and responsibilities (in decreasing order director, officer, coordinator) available in our 4 working teams: 1) Unispark 2) Mentorship 3) Administration & Research 4) Public Relations

4 Available Positions Role Job Description Expected Competencies Officer (Unispark) - Oversee programme aspects of the Youth Empact organisation in collaboration with Coordinator (Mentorship); and ensure all components run smoothly and according to projected timeframes - Plan and lead the behind-the-scenes development of after school Unispark workshops and careers support sessions for ethnic minority students - Oversee, coordinate and provide feedback to the programme team along their various stages of programme development - Provide support to the admin & research team for research and administrative aspects of the organisation Coordinator (Unispark) - Support Officer (Unispark) in the design of workshops - Bring curated workshops to life at Delia School Kwun Tong after school sessions - Event management: speaker recruitment, logistics coordination, agenda setting - Develop volunteer recruitment materials; volunteer coordination - Communications with partner school (teachers and students) - Development of programme promotional materials - Strong interpersonal and communication skills - Fluency in English and Cantonese - Open minded and think outside of the box - Passionate about providing youth opportunities - Availability to participate in on-site workshops at Delia School (normally held after school 3-5pm, once a month, on a weekday) - Strong interpersonal and communication skills - Fluency in English (and preferably Cantonese) - Experience in volunteer recruitment and management - Open minded and think outside of the box Coordinator (Mentorship Programme) - Regular communication with mentors and provision of group debriefing and feedback opportunities - Main contact point for problems or issues with the mentorship programme, e.g. monthly basis - Assist the coordinator of Mentorship Programme - Evaluation on the mentor-mentee relationship - Passionate about providing youth opportunities - Prior experience working with youth in a leadership or mentorship position - High level of interpersonal and communication skills - Compassion and caring - Ability to motivate

5 Coordinator (Admin - Finance & logistics) Coordinator (Admin - Research) Coordinator (Admin - Human Resources) - Oversee all administrative aspects to enable smooth running of the organisation - Responsibilities include: - Bookkeeping and overseeing financial activities - Coordinating team logistics and meeting minutes - Reporting and other administrative tasks - Coordinate, strategise and write-up ongoing research initiatives throughout the year. - Responsibilities include: - Developing the Youth Empact research strategy - Questionnaire design - Conducting interviews (focus and individual) with stakeholders - Coordinating any additional research volunteers recruited for this initiative - Data cleaning and analysis - Monitoring and evaluation of programmes - Provision of recommendations for programme development and improvement - Research write-up (reports, policy briefs) - Regular feedback and progress updates with the team - Maintaining the youth Empact general - Volunteer screening and recruitment - Recruiting team members, which involves developing job descriptions and person specifications, preparing adverts, checking application forms, shortlisting, interviewing and selecting candidates - Planning trainings and team building gatherings - Prior knowledge of coaching and mentorship strategies : - Strong work ethic - Strong organisational skills - High level of written communication - Prior logistical and coordination experience - Strong team builder : - Prior experience facilitating financial management with a student society or group : - Strong research experience in qualitative and quantitative methods - Outstanding academic record - Experience in questionnaire design - Experience of conducting interviews in an academic or NGO setting - High level of written and spoken English communication - HIgh level of written and spoken Cantonese communication - Formal paid research experience - Have already completed a thesis or capstone - High level of interpersonal and communications skills - High level of English and Cantonese written communication - Passionate about empowering youth

6 Coordinator (PR - Communications and social media) - Oversee the branding and maintenance of Youth Empact s external image - Responsibilities include: - Promoting events and content on Facebook - Website development and maintenance - Development of promotional and publicity materials (content and graphics) - Oversee Youth Empact s social media presence - Communications with the media when necessary including coordinating press releases - Documentation of Youth Empact activities through narrative and blog pieces - Oversee all media outputs of the organisation - Interest in community engagement - Strong level of creativity, design, vision and innovation - High level of English (and preferably) Cantonese written communication - Passion for storytelling and communicating stories of change to a diverse audience - Prior experience developing websites, using social media (instagram & facebook), branding and developing promotional materials - Prior experience in photography and use of software (e.g. photoshop) Recruitment Timeline May 7 May 14 or 21 May 25 Deadline for submitting application + CV Shortlisted applicants to attend interview (in front of current panel) Announcement of successful applicants How to apply? completed application form (this PDF) + CV to info@youthempact.org by May 7th, If you have any enquiries, please info@youthempact.org.

7 Part 1. Personal Information First Name (English) Last Name (English) Full Name (Chinese) Gender F / M / other Date of Birth dd-mm-yyyy Nationality Contact (Home) Contact (Mobile) Address Correspondence Address Part 2. Education Please provide information on your highest and most relevant qualification attained. Name of Degree Name of Institution Country of Institution (Current) Year of Study Year of Graduation Cumulative GPA Part 3. Languages Spoken Languages Reading Languages Written Languages Part 4. Skills English Cantonese Mandarin Others (Please specify): English Cantonese Mandarin Others (Please specify): English Cantonese Mandarin Others (Please specify): Please tick as many as applicable and provide further information in the right hand boxes where appropriate. Leadership skills Research - qualitative skills Research - quantitative skills Written communication skills Interpersonal communication skills Project management Event management and coordination Volunteer management Organisation and logistics Publicity and promotions

8 Graphics and design Web development Administration Teamwork Others (please specify) Part 5. Youth Empact Role Please indicate your top three desired roles in order of preference and provide further details about your preferences in the right hand boxes. Officer (Unispark) Coordinator (Unispark) Coordinator (Mentorship) Coordinator (Admin - Finance & logistics) Coordinator (Admin- Research) Coordinator (Admin- Human Resources) Coordinator (PR- Communications & social media) Part 6. Personal Motivation Please write no more than 200 words for the following sections. 1. Why do you want to work with Youth Empact? 2. What personal attributes (character traits and skills) will you bring to the Youth Empact team?

9 Part 7. Declaration of Understanding Please tick the following boxes to declare your understanding of this initiative I have read through the expected responsibilities for the roles I have applied for I understand that I may have to work at least 7 hours per week to fulfil these roles I understand that this commitment would last from May 2017 to May 2018 I understand and support Youth Empact s core mission to be an opportunity platform for ethnic minority youth in Hong Kong