LIVING IN THE REAL WORLD THE LEGAL AND INSURANCE ASPECTS OF SMS

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1 LIVING IN THE REAL WORLD THE LEGAL AND INSURANCE ASPECTS OF SMS Minneapolis, Minnesota August 8-9, 2017 Special Thanks Our Host: August 8-9, 2017

2 Panelists Risk Management Perspective Michael Yip, Vice President-Risk Management Dallas/Fort Worth International Airport Legal Perspective Nicholas Clabbers, Associate Kaplan Kirsch Rockwell Insurance Perspective Ralph Wilson, Executive Vice President USI Insurance Services August 8-9, 2017

3 SMS THE RISK MANAGEMENT PERSPECTIVE Michael Yip, Vice President-Risk Management Dallas/Fort Worth International Airport 3 Special Thanks Our Host: August 8-9, 2017

4 SMS vs. ERM Common Pillars Chimera Global Services LLC 4 August 8-9, 2017

5 Enterprise Risk Management (ERM)- DFW International Airport INTEGRATED DECISION MAKING FRAMEWORK Identify & Assess Identification and Button assessment of all uncertainties with prioritization to provide rank order understanding Plan & Manage Detailed analysis of the identified Button uncertainties with evaluation of the root causes and ability to manage Measure, Monitor & Report Assess net uncertainty Button position and provide data to management and team members on a continuous basis RISK/REWARD BASED CULTURE POLICIES & PROCEDURES CULTURE Risk/Reward appetite, tolerance, alignment with performance incentive plans & ongoing education Consistent communications about a sustainable ERM process across the organization RISK POLICY PROCESSES Means & methods of managing the ERM process Leveraging & integrating the ERM process & Risk/Compliance/Governance committees ASSURANCE TECHNOLOGY & SYSTEMS GOVERNANCE & COMPLIANCE INTEGRATED DECISION MAKING FRAMEWORK Chimera Global Services LLC 5 August 8-9, 2017

6 Risk Matrix ERM Chimera Global Services LLC 6 August 8-9, 2017

7 Risk Matrix - SMS Chimera Global Services LLC 7 August 8-9, 2017

8 LIKELIHOOD SMS vs. ERM Combined Effort ERM RISK SCORE ICAO SMS SCORE ERM RISK SCORE ICAO SMS SCORE ERM RISK SCORE ICAO SMS SCORE ERM RISK SCORE ICAO SMS SCORE ERM RISK SCORE ICAO SMS SCORE 5 VERY HIGH 5 5E 10 5D 15 5C 20 5B 25 5A 4 HIGH 3 MEDIUM 2 LOW 4 4E 8 4D 12 4C 16 4B 20 4A 3 3E 6 3D 9 3C 12 3B 15 3A 2 2E 4 2D 6 2C 8 2B 10 2A 1 VERY LOW 1 1E 2 1D 3 1C 4 1B 5 1A VERY LOW LOW MEDIUM HIGH VERY HIGH IMPACT Chimera Global Services LLC 8 August 8-9, 2017

9 SMS THE LEGAL PERSPECTIVE Nicholas Clabbers, Associate Kaplan Kirsch Rockwell 9 Special Thanks Our Host: August 8-9, 2017

10 LEGAL ISSUES AND CONSIDERATIONS IN SMS August 9, 2017 Nick Clabbers

11 Uncertainty Exists 11

12 Addressing Uncertainty 12

13 Major Considerations 1. Legal Issues a. Liability (Personal and Entity) b. Data Protection c. Existing Documents 2. Organizational Issues a. Hierarchy and Structure b. Personnel c. Coordination with Outside Entities 13

14 Legal Issue No. 1 Liability 14

15 Legal Issue No. 2 Data Protection 15

16 Legal Issue No. 3 Existing Documents 16

17 Organizational Issue No. 1 Hierarchy and Structure 17

18 Organizational Issue No. 1 Hierarchy and Structure 18

19 Organizational Issue No. 2 Personnel 19

20 Organizational Issue No. 3 Coordination with Outside Entities FAA Tenants & Carriers Sponsor 20

21 What now? 21

22 BEGIN Legal Exposure Audit Regulatory Documents Audit Administrative Audit Financial Assessment FAA Approvals Audit Assemble Review Team Schedule Document Revisions Gap Analysis IMPLEMENT 22

23 Collecting Data 23

24 Takeaways It s never too early to start the legal auditing process This process will take a considerable amount of time 18 months or more 24

25 Questions? Nick Clabbers (303)

26 SMS THE INSURANCE PERSPECTIVE Ralph Wilson, Executive Vice President USI Insurance Services 26 Special Thanks Our Host: August 8-9, 2017

27 RMIS-SMS Overview RMIS Incident-Claim Logging Event Management Situational Awareness Assurance Monitoring D A T A SMS Hazard Reporting Documentation Risk Analysis Corrective Action Plan Safety Inspections August 8-9, 2017

28 RMIS & SMS OVERVIEW A Risk Management Information System (RMIS) is an integrated IT platform that enables decision makers to evaluate risk and track all relevant information. This includes: Risk Exposure Risk Protection Measures Risk Management Some examples include loss-control measures, property values, loss runs and insurance policies. August 8-9, 2017

29 RMIS & SMS OVERVIEW A Safety Management System (SMS) is a systematic approach to managing: Safety Organizational Structures Accountabilities Policies Technology August 8-9, 2017

30 RMIS & SMS OVERVIEW SMS gives you the ability to include predictive analytics in your overall management process. This is accomplished by: Finding patterns in data to avoid risk and spot opportunities Identifying future risk, anomalies, and what causes them Being able to identify upcoming risks and anomalies, and what causes them will have a positive effect on the total cost of your insurance programs. August 8-9, 2017

31 RMIS & SMS OVERVIEW SMS is becoming a standard in the aviation industry worldwide. It is recognized as the next step in evolution of safety and aviation by: The Joint Planning and Development Office (JPDO) International Civil Aviation Organization (ICAO) Civil Aviation Authorities (CAA) SMS is also becoming a standard for the management of safety beyond aviation, such as quality, occupational safety and health, security, environment, etc. August 8-9, 2017

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