Employee Relations Advisory Organization and the Representatives'Role

Transcription

1 Employee Relations Advisory Organization and the Representatives'Role Mike Herbstritt Julie Monday Employee Relations Advisory Organization Session Overview: Review purpose and function of the Employee Relations Advisory Organization (ERAO) To understand the role of the representative in the ERAO Review purpose and objective of the Disciplinary Action Process To understand the role of the representative in the Disciplinary Action Process ployee Relations Advisory Organization < The ERAO exists to: Provide for a direct channel of communications between regular staff non-exempt employees and university officials for information and advisory purposes Provide university officials with an effective method of soliciting and disseminating information concerning plans and programs affecting regular staff non-exempt university employees. Policy No: HR0630

2 to Employee Relations Committee A committee exists for each major management level and represents a significant number of employees. A committee serves as an advisory body to the chief/senior administrator with respect to matters and conditions affecting employees. Employee Relations ill \l KilJ IMIJ tifi III rff H til i I ' Employee Relations Committee A committee consists of:» Senior administrator or designee who serves as the chair - Representative(s)from Human Resources staff each committee * Elected employee representatives from each unit, geographical location, and/or job group iployee Relations Advisory Organization To be elected as a representative, an employee must: Have at leave one year of service - Be in a non-supervisory position Be a regular full-time employee (Part-time employee representative excluded) Be accessible to the represented employees

3 Please Remember... We all have a primary role at the university m Representative's Role In ERAO Attend monthly meetings with university officials Voice concerns raised by his/her constituents Relay information collected at the monthly meetings to his/her constituents Assist his/her constituents, if requested, during the university's formal Disciplinary Action Process Employee Relations Advisory Organization Purpose of Disciplinary Action Process Identify unacceptable behavior Take steps to correct unacceptable behavior Create a record of the actions taken

4 Employee Relations Advisory Organization > Formal Disciplinary Action Steps Oral warning First written warning ; Final written warning Administrative leave with pay & pre-termination hearing Discharge or resignation so Formal Disciplinary Action Steps Oral Warning (kept in department) Written Warning Grievance Hearing Panel Named Hearing Held/ Results Submitted (copy filed with Human Resources) **s Final Written Warning Pre-Termination Hearing/ Admin Leave with Pay Termination \t Exempt Written Appeal to Chancellor (copy filed with Human Resources) Written Appeal to Chancellor (copy filed with Human Resources).ployee Relations Advisory Organization, Representative's Role in Disciplinary Action Process If requested by the employee facing disciplinary action, the representative is permitted to attend the meetings between the supervisor and employee The representative's role is as a "second set of ears," i.e. to ensure the employee understands the issues being addressed and understands the consequences of the actions

5 ployee Relations jo Representative's Role in Disciplinary Action Process Continued May ask clarifying questions of the manager on behalf of the employee May request a short break if necessary May assist with a written rebuttal Relations Advisory < Please Remember... Representatives are NOT to function as a spokesperson or an advocate for the employee. Also... If the unit representative is unable to perform his/her role, HR Employee Relations Department should be contacted. HR will assign another representative to assist the employee..ployee Relations Advisory Organization Employee Relations 600 Henley Street, Suite 230 Conference Center Building Knoxville, TN (865) Mike Herbstritt, herbstoo@utk.edu Mary Lucal, mlucal@utk.edu Julie Mondayjmonday@utk.edu

6 Human Resources Administration, Knoxville 600 Henley Street, Suite 224 Conference Center Building Knoxville, TN (865) Dan Berryman,