ST AUGUSTINE S PARISH SCHOOL

Transcription

1 2014 ST AUGUSTINE S PARISH SCHOOL Position: ADMINISTRATION OFFICER (Education Support Officer - Administration), Grade 2 Commencing: 25 Aug 2014 Non-Teaching (Permanent) - 35 Hours per Week Role Description/Criteria: Previous experience working in an office team. Commitment to support and contribute to the Catholic ethos of the school. Experience in the use of Microsoft applications (Word, Excel, Publisher, etc) and data bases (currently using CeSIS and DUX Finance). Perform administrative duties as required, including but not limited to: administering First Aid, receipting of payments, reception duties at the front desk, answering the telephone and ensuring messages are distributed in a timely manner, School Banking, distribution of incoming mail, photocopying and distribution of newsletter. Demonstrate organisational skills with the ability to prioritise workload and meet deadlines whilst presenting work in a professional manner. Possess excellent interpersonal and communication skills. Hold a current, or be prepared to undertake training to obtain, a Senior First Aid Certificate. 42 weeks per year. Position Information Document is available from the School website The successful applicant will be required to hold a current Police Check from the CEO, Responding to Abuse & Neglect Training and Senior First Aid. An understanding of general Work Health & Safety (WHS) in the workplace, and a willingness to comply with the school's WHS policies and procedures. It is a requirement that an Applicant Declaration Form be completed. This is available online at This form needs to be submitted with your application. Applications Close at 4pm Friday, 15 Aug 2014 Please provide 3 "hard" (NOT or fax) copies of applications, of no more than 6 pages, addressing each of the above criterion separately using the dot points as headings, and including the names of three current referees to the contact below. Please include both the business and home or mobile phone contact for referees. Applications Should Be Submitted To: Mrs Georgia Dennis Phone: (08) Address: ST AUGUSTINE'S PARISH SCHOOL 25 Commercial Road SALISBURY SA 5108

2 2 EDUCATION SUPPORT OFFICER, GRADE 2 Position Information Document St Augustine s Parish School Name Position Title Administration Officer Stream Resources Admin & Finance Curriculum Extension Boarding House Services Date of First Appointment Date of this Appointment: Employment Category: Permanent Replacement Temporary Casual Hours worked per week: Weeks worked per year Key Working Relationships (to whom the employee reports, staff for whom the employee is responsible and other connections and working relationships within the school) Leadership Team Principal, Deputy, APRIM Admin Team Business Manager, Finance Officer, Principal s Assistant, Enrolments Registrar / WHS Co-ordinator, Receptionist Staff School Parent Community Broad Purpose Responsible for the efficient and professional day-to-day running of the Front Office Any Special Conditions: (ie allowances) Apply First Aid (formerly Senior First Aid) Description of Position Include the General Criteria and Sub-Classification for this stream and grade.

3 3 GRADE 2 General Supervision and Direction General Supervision Receives general supervision Receives instruction on unusual, non-routine, difficult features or new practices Progress checks confined to the unusual or difficult aspects Assignments reviewed on completion Use of Knowledge and Expertise Demonstrate some relevant theoretical knowledge Has the technical knowledge or experience to perform a wide variety of duties usually without technical instruction Seeks information and advice as necessary Holds a Certificate 3 or demonstrates equivalent competencies identified in relevant certifications at this grade Use of Skill and Problem Solving Apply a range of well-developed skills to a variety of predictable problems and occasional unpredictable problems consistent with their knowledge Control, Authority and Decision Making Some discretion is required within specified guidelines Judgment Interpret available information, using discretion and judgment Responsibility and Accountability Take responsibility for own work and outcomes to specified standards Responsibility for Others May be required to work with individual students or groups of students and to supervise students May support teachers (and Directors of OSHC) by working closely with individual and small groups of students on pre-prepared and structured educational programs May be expected to take a leading role when working with ESO s at 1A, 1 Administration Indicative tasks: Administrative Carry out a wide range of secretarial and clerical duties including word processing, maintain and computerised records; filing in accordance with office policy; maintain records and record systems Arrange and organise. group meetings and events including meetings with parents and external parties, parent teacher nights Use an office suite and other applications including student reporting systems for external agencies and organisations Provide administrative support to school managers including diary systems, itineraries and appointments, routine correspondence, travel and accommodation bookings Co ordinate appointment times for job applicants and provide relevant and appropriate information to them Assist with general organisation of excursions eg booking transport and telephone contact with relevant organisations Provide meeting support including preparation of agendas from material provided; assemble documentation and distribute minutes Undertake mass production of printed material and documents including copying, collating, stapling, binding, folding and cutting Operate office equipment including effective use of the telephone system, photocopier, printer, facsimile, binding, franking machine and scanner Generate reports from a database Assist with enrolments including handling initial enquiries and interviews Undertake school reception duties including referring enquiries to appropriate staff Responsible for the publication and distribution of the weekly sports newsletter Liaise with coaches and sports coordinator to collate information for the newsletter Maintain intranet with up-to-date team lists and sporting information Maintain coach database

4 4 D U T Y S T A T E M E N T Key Responsibilities/duties (group into major areas of responsibility/activity and list in descending order of importance). Administer First Aid Receipt payments Receive visitors attend the front desk Answer phones in a professional and welcoming manner and ensure messages are distributed in a timely manner Distribute incoming mail Photocopy and distribute the Newsletter (fortnightly) and place articles on the Noticeboard Organise and replenish First Aid requirements for classrooms and Yard Duty bags arrange First Aid requirements, as requested, for excursions Photocopy and mail transferred student files Prepare and distribute Information Booklets to prospective families Order staff kitchen requirements (eg tea, coffee, sugar, dishwashing liquid) Responsible for Photocopy budgets/pin numbers and organising service, as required Receive and distribute Purchase Order items Operation of equipment normally in use in an administration office School Banking Undertake Nominated Authorised Person (NAP) responsibilities Other duties as directed P E R S O N S P E C I F I C A T I O N S Ability to demonstrate practical support for the Catholic ethos Interpersonal and communication skills Organised and flexible Welcoming demeanour Ability to develop positive relationships in a team situation Ability to work without direct supervision and use initiative Ability to prioritise workload and meet deadlines Ability to maintain a high level of confidentiality W O R K H E A L T H & S A F E T Y Worker This role is deemed to be a Worker under the South Australian Work Health and Safety Act As a Worker, while at work you must take reasonable care for your own health and safety take reasonable care that your actions or omissions do not adversely affect the health and safety of other persons comply, insofar as you are reasonably able to, with any reasonable instruction given by the employer co-operate with any reasonable policy or procedure of the employer that is related to health and safety at the workplace that has been notified to workers S P E C I F I C R E Q U I R E M E N T S Qualifications and Training Apply First Aid (formerly Senior First Aid) Approved Responding to Abuse & Neglect training (formerly Mandatory Notification) Police Clearance to work in Catholic Education SA Working knowledge of data bases (CeSIS and DUX preferable) Previous experience in the use of Microsoft Office

5 5 P E R F O R M A N C E R E V I E W The employee must undertake performance review on an annual basis On the first anniversary of appointment and biennially thereafter, or at another mutually agreed time, consultation will occur between the employer and the employee to ensure that the duty statement is accurate. SIGNED Date (Principal or Delegate) SIGNED Date (Employee) ROLE REVIEW DATE Term PERFORMANCE REVIEW DATE Term 3 annually