TENDER PRINTING OF REPORT FORM BOOKLETS

Transcription

1 TENDER PRINTING OF REPORT FORM BOOKLETS 1. Plan International a Child Focused organization and would like your services in supplying them with REPORT FORM BOOKLETS. Reputable suppliers of the items are requested to fill in the bid forms, provide quotation and return to Nairobi office as per the instructions below; BIDDER S DATA (NAME AND LOCATION; COMPANY NAME AND STAMP TELEPHONE NO ADDRESS P.O BOX NUMBER SIGNATURE & STAMP M-pesa or receipt no used to purchase the tender document; Instructions 2. Fill in your unit prices (vat inclusive) for each item 3. Stamp and sign on each page of the bid/rfq form 4. Attach copies of company documents (Mandatory) ie; a. Certificate of registration b. Business permit c. PIN certificate d. Tax compliance certificate e. List of Directors f. Company profile g. Audited Financial records for the last 2 years h. Evidence of previous similar work and reference letters from recognized organizations. 5. Tender documents containing detailed specifications can be obtained from: Plan International Nairobi (, Block C, and 2nd Floor) or Kilifi Office (Kilifi Mnarani - Malindi Road, Immediately to the left after Kilifi Bridge from Mombasa on your way to Malindi) or Mombasa office (Off Links Road Nyali, Kongoni Road, near Coast Interfaith Council of Clerics Trust) or Kisumu Office (Milimani off Nyalenda Kilo Ring Road). The documents can also be downloaded from our website: The tender documents Page 1 of 9

2 can be collected between 9.00am to 12.30pm and between 2.00pm to 3.00pm on Monday to Friday on official working days. A non-refundable tender processing fee of Ksh. 2,000 is to be paid through M-pesa pay bill number with NILINDE/OT/09/09 as the account number. Completed tender documents in plain sealed envelopes clearly showing the Tender no. and description should be addressed to: The Secretary, Central Tender Committee, Plan International,, P O Box Nairobi. The documents should be delivered to the Tender Box at the reception of Plan International,, Block C, 2 nd Floor on or before 26 th Sep 2017 at 10.00am. 6. Quantities to be supplied is indicated on the RFQ Terms and conditions 1. The rates quoted should be inclusive of all applicable Govt taxes & costs for packing, visibility, transportation (if any), Loading/Un-loading at sites & all other related costs etc. 2. Evidence in shape of purchase orders/contracts for supply of similar items must be submitted with bids. 3. Goods QUOTED other than Plan s approved Specifications will not be accepted and quotation will be treated as cancelled. 4. Cost, quality & time factors will be given due consideration for selection of vendor. 5. Payment will be released within days, through cheque or bank transfer in the name of business (after delivery of goods as per Plan Satisfaction and submission of invoices, complete in all respect). Please provide your bank and account details. 6. No advance/ mobilization amount will be released to the selected vendor. 7. per day on the value of undelivered quantities will be imposed after agreed due date of job completion/delivery. 8. Plan will hold the payment till the goods supplied meet the specifications/satisfactions of Plan. 9. Tender documents/quoted prices must be valid for minimum period of 60 days, from the date of closing of tenders. 10. Lowest price will not be the sole criteria for selection; quality, delivery time & past experience etc will also be considered. 11. Plan office reserves the right to accept/reject any quotation without assigning any reason, or increase/decrease the quantities as given in tender documents. 12. Being transparent organization Plan welcome suggestions/observations from the bidders. But any baseless/un-justified complaints will lead to disqualification of business with Plan and Plan decisions in this regard will be final. 13. The vendor will be neither be engaged in nor promote child labour. 14. The vendor should follow all the precautionary measures to protect physical, sexual, economical, psychological and emotional abuse of children. 15. The decision of Plan will be final and binding on all. Page 2 of 9

3 Evaluation criteria; Item Provision of company mandatory documents Provision of evidence documents for previous similar work Provision of reference letters from reputable organizations Demonstration of capacity to do the work Best price Total Note: The vendors MUST acknowledge (as below) and agreed that they have read, understood and will comply all the terms and conditions of the tender document Tender publication does not constitute any commitment on part of Plan unless a written agreement is signed by both parties. Tender committee reserves the right to cancel/reject any or all offers without assigning any reason. Exact quantities may vary slightly from estimated numbers Due to the expected large number of respondents, only the successful vendors will be contacted Page 3 of 9

4 Our Ref: TENDER NO; KCO-NILINDE/OT/01/09/FY18 TENDER PRINTING OF REPORT FORM BOOKLETS Option 1 To: Background Information. REQUEST FOR QUOTATION. Plan International a Child Focused organization would like your services in supplying them with equipment as per below specifications: # Short Description for SAP / RFQ 1 Printing of Form 1A Booklets 2 Printing of Form 1B Booklets Qty Description - Detailed Specs (Refer to the attached TOR/BQ/Specifications for more details where applicable) 7,000pcs The specifications of the Form 1A booklets are: A4, Bond paper, white (100 gms) 100 pages per book 2 perforations will be in each paper Manilla cover; One color All in one colour black and white. Tape binding 7,000 pcs The specifications of the Form 1B booklets are: A4, Bond paper, white (100 gms) 100 pages per book 2 perforations will be in each paper Manilla cover; One colour All in one colour-black and white. Tape binding Note; 1. The form artwork is ready as per the attached sample and will be provided in soft copy. 2. Sample of the booklet is available in Nairobi office for physical viewing 3. Please indicate the option number in your quotation 4. Please indicate your lead time Page 4 of 9

5 Our Ref: TENDER NO; KCO-NILINDE/OT/01/09/FY18 TENDER PRINTING OF REPORT FORM BOOKLETS Option 2 To: Background Information. REQUEST FOR QUOTATION. Plan International a Child Focused organization would like your services in supplying them with equipment as per below specifications: # Short Description for SAP / RFQ 1 Printing of Form 1A Booklets 2 Printing of Form 1B Booklets Qty Description - Detailed Specs (Refer to the attached TOR/BQ/Specifications for more details where applicable) 7,000pcs The specifications of the Form 1A booklets are: A4, self carbonated; 55 pages each white and pink papers. 2 perforations will be in each paper Manilla cover; One color All in one colour black and white. Tape binding 7,000 pcs The specifications of the Form 1B booklets are: A4, self carbonated; 55 pages white and 55 pages pink papers. 2 perforations will be in each paper Manilla cover; One colour Tape binding All in one colour-black and white. Note; 1. The form artwork is ready as per the attached sample and will be provided in soft copy. 2. Sample of the booklet is available in Nairobi office for physical viewing 3. Please indicate the option number in your quotation 4. Please indicate your lead time Page 5 of 9

6 ACKNOWLEDGEMENT NOTE This is to confirm that; Company Name ; has read and understood the tender instructions, terms and conditions and agrees to bide by them. Authorized Staff Name;. Signature;... Company Stamp.. Date;.. Page 6 of 9

7 Sample Form 1 A Page 7 of 9

8 Sample Form 1B Page 8 of 9

9 Photo showing binding type; Page 9 of 9