PA to SENIOR LEADERSHIP TEAM

Transcription

1 PA to SENIOR LEADERSHIP TEAM Salary Single Status Grade 5 17,178-18,070 pa pro rata 17 hours per week term time only INFORMATION FOR APPLICANTS CONTENTS 1. Letter from Principal 2. Job Description 3. Person Specification

2 November 2017 Dear Applicant PA to Senior Leadership Team Thank you for your interest in this post. I hope that you find the enclosed information useful and that you are motivated to join our college at a very exciting time. We are proud of our college. We have talented and highly motivated pupils and staff. Our staff team work tirelessly to ensure that teaching is the best it can be and everyone has a role to play in this. We support each other and there is an open, friendly and collegiate atmosphere within our staff team. We believe it is crucial that new members of the team are welcomed and supported. Well behaved and hard working our pupils have achieved outstanding results year on year at our college. As a consequence of this we are: A top school in the County for progress and attainment measures. An Investors in People Gold Award School, which translates that we invest heavily and value the development of all our staff. An inclusive Church of England School with the benefits of links with The Diocese of Chichester and the opportunity to promote strong lasting values based on the Christian faith. Recognised by Ofsted as a strong good and are working towards outstanding. We are rated as outstanding for leadership and our Christian distinctiveness as a Church School. Understandably this letter and our website only gives a flavour of the college. We therefore encourage visits for prospective candidates to see our college in action. We do understand however that visits are not always possible or practical and you would not be at a disadvantage if you are unable to visit the college. The Post This is a fixed term post until July 2018 in the first instance. It had been our intention to combine this role with that of Marketing & Communications Officer, but we have subsequently decided to advertise this as an individual post. The post holder will carry out secretarial work for our Senior Leadership Team. This is a busy part time post and the successful applicant should have the ability to liaise and build positive relationships with the Senior Leadership Team and other PA s within the Administration Team; have experience of undertaking a range of secretarial tasks; experience of producing documents to a high standard using Microsoft Word and Excel and be highly IT literate.

3 We offer you Excellent career development opportunities A geographical location, being situated near Sovereign Harbour, Eastbourne s award winning Marina. It is part of several miles of beautiful coastline, including the South Downs National Park, the white cliffs of Beachy Head and 1066 country A friendly, supportive and caring staff team A fabulous staff room with complimentary tea and coffee A café that serves at breakfast, break and lunch using freshly sourced ingredients Plentiful staff car parking in two on site car parks Did you know that buying a house in East Sussex can be cheaper than in many other counties in the UK. Average house prices are around 252,000 which is much lower than the national average. Your Application Completed application forms should be ed directly to the college addressed to Mrs Sandie Windsor, Head of Personnel, swindsor@stcatherines.college, and arrive by no later than noon on Friday 1 December If you wish to accompany your application form with a letter of application this must be no more than two sides of A4 please. In your letter of application you should clearly address the relevant sections of the Person Specification for this post and may find it helpful to use headings. We are committed to safeguarding and promoting the welfare of children and young people, successful applicants will need to undertake an enhanced DBS clearance. I am conscious of the time and effort it takes to submit an application and am grateful for your interest. St Catherine s College is a college with a bright future and a good atmosphere within which to work. I am keen that we appoint quality candidates to join what is, I believe, one of the best staff teams in any school. If I can be of any assistance or provide any further information, please do not hesitate to contact me. Yours faithfully Mark Talbot Headteacher

4 JOB TITLE: Job Description Personal Assistant to the Senior Leadership Team GRADE: Single Status Grade 5 RESPONSIBLE TO: Head of Administration & Finance MAIN PURPOSE OF THE ROLE: To provide secretarial and organisational support to the leadership team in support of their roles. Key Tasks 1. Maintain the diary for the senior leaders, arranging appointments as appropriate, and ensure that they are adequately briefed on matters to be discussed. Please note most of our SLT use electronic diaries. 2. To make travel arrangements for senior leaders and to provide care for their visitors, including the provision of refreshments. 3. To assemble and prepare papers required by senior leaders; to attend meetings, prepare reports, or reply to and assist with requests for information. 4. To arrange meetings and take notes of meetings as required. To ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales. 5. To sort and prioritise post for senior leaders; dealing with telephone calls for them, handling all confidential correspondence with discretion. 6. To draft and/or proof read outgoing correspondence and school documents under direction of senior leaders. 7. To support senior leaders in the organisation and detailed planning of special events, such as new parents meetings. 8. To update the school website under the direction of senior leaders. 9. To maintain the relevant filing systems including the establishment of new files as required. 10. Support the existing PA s with secretarial and administrative tasks when required. 11. To be a positive and involved member of the Administration Team. 12. To update and report from relevant information systems. 13. To undertake such other reasonable duties as may be required within the school This job description sets out the duties of the post at the time when it was drawn up. Such duties may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.

5 PERSON SPECIFICATION Attributes Essential Desirable Qualifications and training: Good basic education. SIMS training. Microsoft packages training. Knowledge and Understanding: Experience: Skills and Abilities: Knowledge of basic office routines. Knowledge of a range of computer applications including Word, Excel, SIMS Knowledge of school policies including Child Protection, Health & Safety and Equal Opportunities. Experience of producing documents to a high standard using Microsoft Word and Excel. Experience of undertaking a range of clerical and administrative duties. To have a sound working knowledge of social media Ability to work in an organised and methodical manner. Ability to develop efficient recordkeeping systems. Ability to produce accurate correspondence for the college using a variety of different tools. To have an eye for detail and to possess first class grammar and punctuation skills. Excellent communication and negotiation skills. Ability to work under pressure. Ability to organise and prioritise own workload. To establish and maintain positive relationships with all stakeholders. Ability to demonstrate initiative. Experience of working in a school / college. Experienced SIMS user. Experience of working with young people. Experienced website user. Experienced School Comms user. Experience of mail merge using SIMs, Word and Excel. Experience of keeping electronic diaries

6 Personal Qualities: Ability to show sensitivity and objectivity in dealing with confidential issues. Ability to present a professional college image and to promote and sustain the college s brand guidelines. Ability to liaise and build positive relationships with external stakeholders Ability to work effectively and supportively as a member of college staff. A commitment to equal opportunities, inclusion and comprehensive education. Commitment to safeguarding and promoting the welfare of children and young people. A positive and enthusiastic work ethic. Enthusiasm and energy. High standards and attention to detail. To positively promote the college s aims and ethos. Willingness to participate in further training and developmental opportunities. A flexible approach. Good health and attendance A practising Christian. record. Criterion assessment by: = application form; = letter of application; = interview; = test.