Minutes, August 16, 2017

Transcription

1 All SAC Meeting Minutes, August 16, 2017 ATTENDEES OFFICERS ATTENDEES DOWNTOWN CAMPUS Nazar, Beth Chair Carneiro, Kathleen Morton, Robert Vice-chair Chavez, Rosanna O Dwyer, Lisa Elections Coordinator Cruthirds, Rachel Withers, Sarah Secretary Desko, Tara Ely, Hunter PRIMATE CENTER Hand, David Phone Coy, Steve Phone Hugger, Patricia Heyder, Martin Mitchell, Olivia Noonan, Sherry HR REPRESENTATIVE Christina Wallace DOWNTOWN PROXIES Carney, Cornelle UPTOWN CAMPUS Cervini, Bruce Beck, Trina Clemmons, Boone Behrhorst, Luis Knox, Rebecca Breyer, Victoria Krinke Bean, Jessica Cheramie, Christopher Michel, Lauren Cooper, Barbara Montegut, Renata Dunaway, Joe Noll, Amy Fuentes, Natalia Patterson, Graham

2 Hurd, Amy Young, Antoine Phone Jordan, Kihela Kleehammer, Stephanie NORTHSHORE PROXIES Leonard, Angelica Champagne, Perry Malbrough, J Pham, Brooke Magee, Bobby Morton, Robert PRESIDENT S OFFICE Nazar, Beth Will Ferbos, Deputy Chief of Staff Nice, Jewelynn O Dwyer, Lisa Stiller, Hannah Withers, Sarah Wolford, Laura Phone UPTOWN PROXIES Cerna-Fagan, Sarka Gordon, Kyle Hassan, Amanda Keck, Jeanny Malbrough, J Otis, Christie Romero, Virginia Wilson, Marilyn Yandle, Brittney Rubin, Jeff Michael, Lauren

3 Staff Advisory Council (SAC) General Meeting 16 August 2017 Meeting called to order at 2:00 by SAC chair, Beth Nazar. Guests: Treymayne Mackey, Wellness Manager I. Officer Reports A. Chair gave updates on SAC Strategic goal for FY , namely to increase level of structured, regular interaction between SAC and HR. SAC officers will meet monthly with Shantay Bolton and Patrick Norton. Starting this year, the ex-officio HR representative will be a two-year position, with some overlap between the HR reps to onboard the incoming HR ex officio representative B. Questions for HR should be sent to SAC chair in advance of the next monthly meeting. If questions aren t HR related, still send the questions to Beth Nazar and she will reach out to President s Office or other University units. II. HR Representative Report A. Christina Wallace introduced new HR team member, Trey Mackey. His area of focus will be on Health and Wellness B. HR is sponsoring a tailgating tent for every home game ; invites SAC to co-sponsor the tailgating for one home game a question for the Staff Appreciation Committee to take up this fall. III. Review and Approval of Minutes A. Members were ed July minutes prior to the meeting for review and revision. Chair called for revisions to July minutes. No changes recommended. Motion: To approve the minutes for the minutes for July Vote: Motion carried Resolved: Minutes from the July 2017 meeting approved without modification. IV. Slack Training A. Prior to start of training, SAC representatives and proxies were reminded to send in photos for new website. B. Overview and training on Slack, proposed technology tool for group communication. Discussion ensued of best Slack practices for SAC purposes.

4 V. Old Business A. A reminder for reps and proxies who were not present at July meeting: SAC meetings are held monthly, typically with alternating uptown and downtown locations; December meeting will probably be a social meeting. Reps are expected to attend meetings and attendance is recorded. Proxies also welcome to attend all meetings. If you cannot make a specific meeting, the chair (enazar@tulane.edu) and designate an individual from whom you will get notes about the meeting B. Dispersing information: Reps should feel encouraged to share information from SAC meetings with their constituents. Video or audio recording not allowed during SAC meetings C. New meeting structure: review of new meeting structure from the last meeting half hour of committee work built into the SAC agenda (see July minutes) D. SAC communications: Various new and continuing communications initiatives: Slack, newsletter to all staff shortly after monthly meeting with a headline summary of the meeting, website E. Strategic initiatives: Chair reviewed the 4 strategic initiatives for current fiscal year (see July minutes) F. Supply Drive for Dinerral Shavers Education Fund: ongoing, drop-off locations are seeing good response so far. Last day of drive will be August 23 rd, the same day as the State of the University. The President s office has agreed to let SAC set up a collection site at State of the University a. Collection dates: July 31- August 23 b. Delivery: August 25 c. Event: August 27 G. University Senate positions for SAC reps: Important for us to fill the University Senate positions voting positions that increase our voice. Reviewed open positions and solicited volunteers. VI. SAC Committee Fair A. Representatives and proxies circulated the room to speak with committee chairs and sign up for committee work for FY B. See attached document (below) for list of University Senate and SAC committee participation. VII. New Business A. J. Malbrough promoted to representative from proxy after Josh Beezley had to step down due to scheduling conflict. J received the next highest number of votes in the most recent SAC election.

5 B. State of the University for all employees faculty, staff, administration; call for SAC volunteers to help control flow of traffic in McAllister Auditorium. Deputy Chief of Staff Will Ferbos spoke briefly about the event: trying to create new traditions; RSVPs at around 400 people; event will be recorded and posted to President s website; pep rally to follow in Devlin with door prizes! C. Luis Behrhorst put out a call for volunteers for upcoming student employment fair or DM Luis on Slack if interested. Meeting adjourned at 4:10.