Benefits. An at-a-glance guide

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1 An at-a-glance guide Benefits

2 Contents Introduction 03 Choose the package that best suits your business 04 Hub 06 Reward 07 Flex 08 The packages compared 09 Add-ons 10

3 Introduction 03 A great way to bring your employee benefits to life Do you want your employees to use and really appreciate the benefits you provide? What you need is something that makes your benefits package easy to access, and helps employees see the value of what you offer. Welcome to Work:Life Benefits. An employee benefits platform that enables you to give your workforce easier access to all their benefits through a stylish, easy to use website. Just some of the reasons employers choose it include: Increase appreciation and uptake of your pension and the benefits you provide. Reduce the time and money you spend on admin and answering employees queries. Enjoy the flexibility to alter your platform if your requirements change. Integrate any benefits you already provide, and take the opportunity to introduce new ones. Get employees engaged with a range of useful tools. In this guide we explain the three different packages you can choose from, along with our range of Add-ons. If you have any queries, big or small, please don t hesitate to ask your Aviva contact or us at worklife@aviva.co.uk Work:Life Benefits can help you recruit, retain and reward your employees.

4 04 Packages Choose the package that best suits your business Whatever your budget and business needs, we ve got a package to suit you. Choose from Hub, Reward or Flex. Every package comes with a company-branded website for your employees to use. The content and functionality it includes is what varies, depending on which package you choose. Hub Our basic package, Hub enables your employees to access details of all the benefits you provide through your Work:Life Benefits website. Ideal for employers making their first step into online employee benefits. Reward Everything you get with Hub, plus online total reward statements, enhanced benefit information and more. Ideal for employers who fund benefits for employees, but where the employee has limited ability to make selections. Flex Our most comprehensive package, Flex allows your employees to make and manage their benefit choices directly through the website. Ideal for employers where the employee can choose which benefits they want. Boost your package with an Add-on You can boost any of the packages above by choosing one or more of our Add-ons. They include a range of over 7,000 discounts and offers, online payslips, and holiday and absence tracking, which allows your staff to request time off online. Please see page 10 for more details. As your needs change, so can Work:Life Benefits Your requirements may change over time, so we ve designed Work:Life Benefits to be as flexible as possible. Unlike with some platforms, you can upgrade your package at any time, including bolting on any of the Add-ons we offer.

5 Packages 05

6 06 Packages Hub With our basic Hub package, your employees can find details of all the benefits you provide in one place, making them more convenient and accessible. All your benefits on a single page If employees don t know where to find details of the benefits you provide, they won t use or appreciate them. That s why our Hub package is so useful, as it enables you to give basic information about all the benefits you offer on a single page. Increase appreciation of your pension scheme Your employees will see the latest value of their pension plan whenever they log in to your Work:Life Benefits website. They can also manage their pension online through our Pension Tracker application and a built-in contributions calculator shows them the impact of increasing their pension contributions. Additional benefits at no extra cost When we re setting up your website you can choose a number of additional off the shelf benefits from one of our partners. The selection of benefits available is subject to change, but typical examples include bikes to work and home computing schemes.. Get word around with the messaging carousel The carousel sits on the homepage of your Work:Life Benefits website, and allows you to display up to three personalised messages for them to see. With the Hub package, you ll choose a selection of messages to use when we re setting up your website. Convenient and accessible One of the biggest benefits of having an employee benefits platform is the convenience it affords your workforce. With Work:Life Benefits, your employees can register themselves and access the website 24/7, via computer, tablet or mobile. Plus a range of perks and discounts In addition to all of this, your employees will also get access to Aviva Advantages money-saving offers on Aviva insurance products, and from a broad range of retail partners, too. Straightforward and effective.

7 Packages 07 Reward With our Reward package you get everything Hub offers plus total reward statements, more comprehensive benefit information and enhanced employee engagement tools. Features over and above Hub include: Show the value of your benefits offering With the Reward package and above, your employees can see a personalised total reward statement, showing the monetary value of all the benefits they receive. These statements can work wonders reminding employees exactly what you re investing in them. Enhanced benefit information With this package you get a page for every benefit you offer with the ability to house supporting documents, such as flyers or terms and conditions. The more information you provide online, the fewer enquiries your HR people should have to deal with. Learn what your employees are thinking With a built in staff survey tool you can create and send out online surveys, quickly and simply. You can send surveys to all employees or specific groups, so it s easy to find out what s on their minds. Edit content and engage your staff A content management tool enables you to edit text and images throughout the website helping you engage your workforce more effectively. This includes the ability to edit the messaging carousel on your website s homepage. Please note: some restrictions apply to what content you can edit. Make admin easier With the Reward package and above, we can provide administrative support for a small additional fee, subject to your requirements. There s Data service, where we process your employees benefit changes, and Fully managed service, where we ll also handle any queries your employees have. Plus a FREE website launch day When your Work:Life Benefits website is ready to go, one of our employee engagement managers will run a special launch day for you. A great way to encourage employees to make the most of your new site. Increase appreciation of the benefits you provide.

8 08 Packages Flex With our most comprehensive package, employees can make benefit choices directly through your Work:Life Benefits website. Making their life easier and reducing your administrative burden. Features over and above Reward include: Allows employees to select benefits online With Flex, employees can make flexible and salary exchange benefit choices directly though your Work:Life Benefits website in just four clicks. A net pay calculator shows the effect on their take-home pay of any benefit changes they re planning. Reduce your admin time and costs As a result of allowing your employees to make their benefit choices through the website, your administrative burden could reduce significantly potentially saving you time and money. Anytime benefit selection supported In the past, employees could often only make flexible benefit choices during a single window during the year. But with Flex, your staff can choose benefits at any time of the year (if you wish). You can also allow them to make changes following a life event for instance, if they get married or have a child. National minimum wage checker When an employee makes a benefit selection, Work:Life Benefits won t allow them to end up earning less than the minimum wage as a result of their benefit choices. Tracking performance is easy Our Flex package gives you access to detailed measurement information. In a matter of moments you can create graphical reports on everything from the national insurance savings you ve made to uptake of the benefits you offer. Send targeted s Flex includes a bulk system, which allows you to send out targeted s to particular employees, based on the data your platform holds. For example, you could remind staff who haven t chosen any benefits that the deadline for choosing them is approaching. Comprehensive and cutting-edge.

9 Packages 09 The packages compared This at-a-glance table shows the key differences between the three packages you can choose from. Company-branded website Branded to match your company colours, with your choice of name, logo and personalised URL Benefit information Aviva pension fund value shown Including investment fund details and unit values Integrate your existing benefits Off the shelf benefits Your choice of off the shelf benefits from a selection offered by Aviva s partners Messaging carousel Ability to choose Add-ons Select any from Voluntary benefits, Online payslips and/or Holiday and absence tracking. Hub Reward Flex Basic details and hyperlinks only Page per benefit, plus hyperlinks and related documents Page per benefit, plus hyperlinks and related documents Staff survey maker Ability to edit website content Benefits platform launch Make benefit choices online Employees can select and manage salary exchange and flexible benefits online Net pay calculator Shows the effect of benefit choices on an employee s take-home pay Management information Bulk system Administrative support N/A Two levels available Two levels available

10 10 Add-ons Boost your package with an Add-on Customise your Work:Life Benefits platform by adding one or more of our fantastic Add-ons. Available with any package. Voluntary benefits Our voluntary benefits Add-on gives your employees access to over 7,000 discounts and offers. It s ideal if you re seeking a cost-effective benefit that saves your employees money. 3 Budget friendly for a minimal spend you can provide employees with the ability to save substantial sums of money. 3 A great way to keep employees coming back to your platform. 3 A huge range of discounts and offers, from cashback on high street and supermarket shopping, to discounted leisure breaks and gym membership. Online payslips Our online payslips Add-on moves your payslips online, enabling employees to access them via your Work:Life Benefits platform. Great for employers looking to embrace the cost-saving benefits of digital. 3 Potentially save money and reduce admin by moving to a low-cost, online solution. 3 Simple and convenient for employees, as payslips are available 24/7. 3 Payslips design and layout tailored to your requirements. Holiday and absence tracking Enable your employees to request holidays and register days off online. Ideal for employers who want to turn Work:Life Benefits into a complete employee HR system especially when combined with our online payslips Add-on. 3 Simplify holiday and sickness management, reducing admin. 3 Makes it easy and convenient for employees to book time off. 3 Applies your holiday rules automatically and keeps a full audit trail of days booked and authorised.

11 Add-ons 11

12 Take the next step To find out more about how Work:Life Benefits can help you bring your employee benefits to life, please speak to your Aviva contact. Alternatively, Aviva Life Services UK Limited. Registered in England No Rougier Street, York, YO90 1UU. Authorised and regulated by the Financial Conduct Authority. Firm Reference Number aviva.co.uk WL /2015 Aviva plc

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