Safety Committees: The heart of your organizations safety efforts

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1 Safety Committees: The heart of your organizations safety efforts

2 Building Your Facility Safety Committee In today s economy resources are stretched to the limit and many employees must wear multiple hats. Management commitment of resources for a safety committee is an excellent way to reduce the frequency and severity of workplace injuries and illnesses. By analyzing injury trends, inspecting the facility for hazards, reducing hidden costs associated with workplace injuries and creating a safety conscious atmosphere, a safety committee can play an integral role in reducing the frequency and severity of workplace injuries and illnesses.

3 Building Your Facility Safety Committee Cont. A safety committee s potential value and benefit is only as good as its defined purpose, functions and activities- and follow through. When the input and value of the committee and its members are recognized, employees, supervisors and managers welcome its purpose.

4 Is the company required to have a safety committee? Does OSHA require employers to have a workplace safety committee? NO! Why have a safety committee? Because all workers have the right to a safe and healthy workplace. A workplace safety committee enables employees participation and involvement in the safety and health process plus provides an opportunity to share the responsibility in maintaining a safe work environment

5 To whom does the committee report? To whom the committee reports should be fully knowledgeable about committee duties, health and safety issues and committed to the prevention of occupational injuries and illnesses. The best choice is usually a member of senior management since they most likely are the one to take direct action on problems

6 Safety Committee Role What kind of committee do you want? Do you have an advisory or action oriented safety committee? Does this role suit the membership and management?

7 Why should your company have a safety committee? Serve as an advisory board Participate in the development of health and safety procedures Measure effectiveness of safety programs Get employees involved in safety Participate in work area self-inspections Participate in accident investigations Recommend corrective actions Promote safety training

8 Safety Committee Purpose Organizing or re-energizing a safety committee whose sole purpose is to prevent injuries and accidents can protect your companies from avoidable costs that directly affect your companies bottom line.

9 The purpose of the committee needs to be clearly defined. The degree of the committee s authority should be clearly defined and permanently recorded The committee is responsible for a set of activities, authority given by management to carry out those responsibilities must be granted Examples: 1. to be able to carry out inspections and investigations

10 Safety Committee Make-up Typically are a blend of employees and management Provide an open forum to discuss accidents, near-misses, recommendations for corrective action Prevention of recurrence Opportunity for improvement

11 Safety Committee Make-up Safety committee should be made up of a mixed population of employees and management Representatives should be from both production and administration Members should be elected by peers If there are no volunteers then the employer can select the members If there are multiple locations one committee can be adequate or establish a committee at each location

12 Committee Functions A safety committee s basic duties should include: Conducting visual surveys of the workplace to identify safety and health concerns at least quarterly Implementing a system to gather safetyrelated suggestions Report hazards and other information from employees.

13 Committee Functions Cont: Conducting regularly scheduled meetings to discuss accidents and illness prevention methods Safety and health promotion Hazards noted on inspections and other pertinent subjects. Reviewing incidents that resulted in injury or illness as well as the near misses that did not result in injury.

14 Committee Functions Cont: Taking action to correct the identified hazards by developing suggestions for management Promoting safety and first aid training for all employees

15 Companies should: Keep records of identified hazards and recommendations for a minimum of 2 years Why? Documentation of identified hazards, recommendations for correction and injury reports can assure that progress is being made and that hazards are being controlled. They can also provide a basis for managing similar hazards that may arise in the future.

16 Basic Meeting Procedures Establish a regular, published meeting time, date and if possible, place Have a written agenda Take meeting minutes and distribute to members and department heads Start and end meetings on time Encourage all members to express themselves in a polite, respectful manner

17 10 Success Factors for an Effective Safety Committees 1. Clear Direction: Have a clear understanding of the committees purpose, why the group exists and what are they trying to accomplish. For example a mission statement of the committee may be as follows:

18 This safety committee exists to continuously reduce the risk of injury and illness to employees and visitors at our facility. The committee will do so in a way that uses the organization s resources efficiently and will strive to achieve an Optimal level of safety and health for the organization. This statement of direction is clear and simple as it contains only a few objectives.

19 10 Success Factors for an Effective Safety Committees Cont: 2. Common Performance Goals: Common goals are critical to the committee s success. There should be no hidden agendas. For a goal to enhance performance it has to be in line with the committee s overall direction, challenging and completed by a specified deadline. Goals should be specific descriptions of work the committee is to accomplish within a specific time frame.

20 10 Success Factors for an Effective Safety Committees Cont: Examples of some goals for a safety committee might include some of the following: provide accident investigation training to all front-line supervisors by the end of the year Conduct a risk assessment of all work tasks by the 1 st quarter of the year Prepare a job safety analysis for all high-risk activities by the 3 rd quarter

21 10 Success Factors for an Effective Safety Committees Cont: Complete a feasibility study of installing a local ventilation system in the welding shop by the 2 nd quarter of the year. Management may provide the expected outcome of the committee s effort however the group should determine how they will achieve these targets. Goals and objectives should be frequently reviewed and updated and measure the team s performance.

22 3.Definition of Roles Basic roles of the group include a leader, facilitator and team members. The leader is the most critical as the committee develops. Initially the leader assists with the design of the committee, provides clear direction and helps the committee progress. Later the leader acts as a coach and monitors the progress of the committee.

23 Definition of Roles Cont: The roles of each committee member must be clearly understood Each member has unique attributes to the team and should recognize why they were selected for the team Roles should be defined and communicated The leader should discuss the roles with each individually.

24 4.Real Committee Function: The basic elements of the safety committee require that members work together to complete significant tasks. Spending time as a group is critical. 5. Visible Management Support and Commitment: Management should visibly Show interest in the safety committee s activities and communicate a sense of urgency for the groups purpose. Management should not wait until problems within the committee develop but show a proactive interest in the group.

25 6. Mutual Responsibility and Group Accountability: One problem when a committee is formed carelessly is that accountability may be lost. The leader must determine prior to formation of the committee how they will be held accountable as a group if substandard effort is produced. The whole group should be held accountable for poor work but likewise the whole group should be recognized for solving problems.

26 7. Authority to Manage the Work: The committee not the leader should have the authority to make decisions over basic committee functions. If the leader or management intervene the committee s sense of ownership for the work will be compromised. 8. Committee Size and Skill Set: The primary factor in determining the size of the team is the number of tasks, skills needed, and complexity of the functions required.

27 Committee Size and Skill Set Cont: The first person in the workflow is to be interdependent with the last the last person and all must be mutually accountable to each other for results. Ideally committees should consist of members between 5 and 15 members.

28 9. Basic Material Resources: A safety committee needs the necessary tools to perform their work. The safety committee should not have to beg or search for the appropriate resources. Such resources include appropriate meeting space, access to relevant data and reports, time to perform committee tasks, and additional training.

29 10. Interdependence and Trust Trust and interdependence go hand-inhand. There is not magic recipe to instantly creating a high level of trust among a group. Trust can be lost in minutes when there is dishonesty among team members and they do not get along. In essence trust and interdependence is a relationship issue that depends on daily interactions.

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