IMPLEMENTING THE HR STRATEGY FOR RESEARCH (HRS4R)

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1 IMPLEMENTING THE HR STRATEGY FOR RESEARCH (HRS4R) THE UNIVERSITÉ DE MONTPELLIER EXPERIENCE 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 1

2 TABLE OF CONTENTS 1 Overview f Université de Mntpellier 2 Mtivatins 3 Challenges 4 Key cntributrs 5 Methdlgy 6 Tips and tricks 7 Impact and benefits 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 2

3 1 OVERVIEW OF UNIVERSITÉ DE MONTPELLIER (1/2) Université de Mntpellier Yung: created 1 January 2015 (merge f UM1-UM2) Old: ldest Schl f Medicine in activity in the Western wrld (1289) 15 min frm Mediterranean sea 1h30 t Spain 3h t Italy 3h30 t Paris by TGV Extensive cmmunity f knwledge: sciences, techniques, medicine, envirnmental & educatinal science, law, management, ecnmics & plitical science 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 3

4 1 OVERVIEW OF UNIVERSITÉ DE MONTPELLIER (2/2) Key figures 6 th largest French university 17 schls 45,000 students (1,800 PhD students with 50% cming frm abrad) 76 research units (mstly Jint Research Units) 4,300 researchers (f whm 2,400 are hsted) Budget 400 M 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 4

5 2 MOTIVATIONS Cherent with UM s general strategy plan Ê Part f institutin s research strategy Ê Desire t increase natinal and internatinal visibility Ê Means t acknwledge UM s prminent psitin as research intensive university Ê Prcess initiated in 2007 but nt cmpleted Opprtunity Ê Curius t measure the gap yet t fill Ê Vlunteer-based, risk-free, n-added cst prcess Ê N university and nly 1 institutin with award in France 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 5

6 3 CHALLENGES Merging cntext Ê Very critical and busy time Ê Hesitant t add mre wrk r change Turned int perfect pprtunity t Ê Build a cmmn identity Ê Set imprved standardized practices in the newly created institutin Ê Stand ut as innvative and attractive emplyer fr research in France and internatinally Ê Extend HRS4R t all UM emplyees frm the beginning (nt just researchers) 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 6

7 4 KEY CONTRIBUTORS A STEERING COMMITTEE Vice-presidents f: Internatinal Relatins Research Educatin and Academic Life University s Scial Respnsibility Prperty Management strategy & Infrmatin Services Prject Manager A WORKING GROUP Prject manager Representatives frm: Human Resurces Research & Dctral Studies Innvatin and Partnerships General and Institutinal Affairs Internatinal Relatins Campus Life Steering Panel f researchers 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 7

8 5 METHODOLOGY v Tp-dwn and bttm-up apprach Distributin f C&C items accrding t wrking grup member s expertise) All 40 items fr researchers panel members Gap analysis (check applicable regulatins and internal UM plicies fr each item) Prpsals fr imprvement measures Wrking Grup sessins Cmpilatin and discussin f resulting bservatins, strategy elabratin Validatin by Steering Cmmittee Writing + Publicatin n UM website (FR & EN) 7-mnth prcess (July 2014 January 2015) 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 8

9 6 TIPS & TRICKS Wrking grup Ê Experience with transversal prject management is useful Ê If pssible, have a bilingual persn n yur team fr prpsal writing part Start the prcess Ê Send an endrsement and a cmmitment letter addressed t Eurpean Cmmissiner (Carls Medas) at RTD- CHARTER@eceurpaeu Ê Breakdwn wrk in subgrups (faster and mre effective) Ê 1 year timeframe t submit yur prpsal under the strengthened HRS4R! Ê Include the research cmmunity in the prcess 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 9

10 6 TIPS & TRICKS Gap analysis Ê Use template 1 (and OTM-R annex) Ê Items rder in Gap Analysis template is different than in C&C! Ê Map natinal laws/regulatins and yur institutin s internal pratices Ê Check with yur Ministry f Educatin fr existing natinal rules Ê Reprt strengths/weaknesses under the 4 thematic areas: I Ethical and prfessinal aspects (items 1 t 11) II Recruitment and selectin (items 12 t 21) III Wrking cnditins and scial security (items 22 t 35) IV Training and Develpment (items 36 t 40) Ê Identify areas f imprvement Ê Other templates n Euraxess are great surce f input Template 3 Internal review reprt Templates A-B-C (experts assessment reprt) 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 10

11 6 TIPS & TRICKS Actin plan Ê Use template 2 fr the list f actins Ê Prepare an annex with narrative and mre details Ê Present yur plan under the 4 thematic areas Ê Link actins t bserved gaps Ê Identify stakehlders in charge f carrying ut the plan Ê Prvide a delivery date per actin (at least per Quarter r Semester/year) Ê Embed OTM-R tlkit in yur institutin s prcedures Ê Include indicatrs and mnitring plan t facilitate fllw-up Ê Summarize yur actin plan with a table r GANTT chart 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 11

12 6 TIPS & TRICKS Publish yur HRS4R dcuments Ê On yur institutinal website In English and in yur natinal language In a visible area f website In relatins t Research and/r HR Ê Send t RTD-CHARTER@eceurpaeu All English-language dcuments (templates and annexes) Regrup int ONE PDF fr assessment 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 12

13 6 TIPS & TRICKS Ê Put all data frm templates 1 & 2 int ne dcument Ê Cnvert yur wrking dcument t an Excel file fr future mnitring Filter functin t srt actins per type, date, department, indicatr Give sub-numbers (I21; I22) t actins pertaining t same item 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 13

14 Frm a glbal pint f view 7 IMPACT AND BENEFITS Ê Increased natinal and internatinal visibility and attractiveness (First French university with award) Ê UM verall QS rankings went up 50 spts in 2016 Ê Wider recruitment base: jb penings published n Euraxess Jbs prtal flagged with HR Excellence in Research lg relayed n Nature and Science websites Ê Alignment with EC funding requirements: Article 32 f Anntated Mdel Grant Agreement n mandatry implementatin f the Charter & Cde principles in H2020 Ê Pririty fr EC grant attributin in case f exaequ ranking fr calls-frtender 8 March 2016, Brussels Frum Staff Mbility - Mbility f the mind Nathalie Mdjeska 14

15 7 IMPACT AND BENEFITS Frm an institutinal pint f view v Implementing HRS4R cntributes t prmting internatinalizatin at yur institutin Ê Presentatins n HRS4R t bth administrative and research staff Ê Raise awareness f internatinal cntext t all staff (including nnmbile staff) Ê HR award and acknwledgement f UM s HRS4R by EC help accept this mindset Ê Supprts pen-mindedness: have t think utside the bx Ê Use f HR Excellence lg in signatures and letterhead is a daily reminder 8 March 2016, Brussels Frum Staff Mbility - Mbility f the mind Nathalie Mdjeska 15

16 CONCLUSION C&C and HRS4R principles Researchers at the cre f prcess Imprve researchers status and career cnditins HRS4R C&C Research careers Take int accunt all aspects f research wrk (mbility, supervisin, management, teaching, disseminatin, science ppularizatin and mre) Create favrable cnditins fr research career Researchers input is essential 24 January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 16

17 Dwnlad UM s HRS4R n fr mre details Thank yu fr yur attentin! CONTACT: NATHALIE MODJESKA Head f Research Prjects Supprt Office Innvatin and Partnerships Department Université de Mntpellier nathaliemdjeska@umntpellierfr - ' +33 (0) January, 2017 Hw t best attract talented researchers wrkshp Brn, Czech Rep 17

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