HEAD OF PROGRAMMES AND CAMPAIGNS

Transcription

1 HEAD OF PROGRAMMES AND CAMPAIGNS Annual Salary and Benefits - Internal Job Grade - Contract type Open-ended Reporting to CD Staff reporting to this post 5 (Five) Locations West Africa, Ghana, Accra Annual Budget - Shaping a stronger Oxfam for people living in poverty Job Purpose Significantly contribute to the development and implementation of the Country Strategic Plan. Work closely and collaboratively as a member of the Country Senior Management Team to lead delivery of programme objectives. Work with the Country Director for effective change management within, keeping Oxfam relevant and progressive to changing internal and external contexts. Represent Oxfam at internal and external events and meetings as appropriate. Dimensions The post holder will: Report to the Country Director and oversee the overall management of programmes, policy and campaigns initiatives and actions. Support the Country Director to institute structural reform within Oxfam in Ghana Programme, focusing on changes to the programmes team (including, where necessary, supporting the recruitment of new staff). Support, supervise, coach, and mentor all programme leads. Manage the overall country programmes budget with departments and thematic leads. Be a member of the senior management team. Deputise for the Country Director and act in his/her absence. Key Responsibilities Strategic Management and Transformational Leadership Manage and coach the programme and project managers, ensuring a shared vision, team work, effective communication, active engagement, transparent and participatory and productive decision-making and management approaches. Manage the design, development, planning, budgeting, and implementation and monitoring of the OCS. Provide leadership and management support to Oxfam in Ghana programme and project teams, leading on development and implementation of annual programme planning and budgeting. Lead timely and qualified delivery of projects. 1

2 Work with Programme and Project Managers to develop quality signature programmes and relevant projects. Assist Country Director in ensuring awareness of and full compliance with Oxfam, donor and government requirements. Work with People and Culture Manager and Programme Managers to develop and implement effective ways through which staff performance is adequately managed. Ensure effective teamwork by enhancing co-operation with colleagues. Transform and motivate the Programme and Project Team through idealized influence, intellectual stimulation and individual consideration; Encourage the Programme and Project Team to come up with new and unique ways to challenge the status quo in order to bring innovation in the programming. Set goals and incentives to push the Programme and Project Team to higher performance levels, while providing opportunities for personal and professional growth. Actively engage in promotion of success stories, which are collected through reliable M&E system. Ensure that gender, extractives and climate change are mainstreamed in all programming. Promote equality of opportunity. Policy and Campaigns Functions Ensure that global campaigns identified in the OI strategy to which Oxfam in Ghana is committed to are well conceptualized and excellently executed taking into account the national context. Ensure that local campaigns undertaken by regional programmes, and at the national level are well conceptualized and excellently executed to achieve desired outcomes. Support review of policy papers, and develop policy positions to propose policy alternatives. Support development of working relationships with government, international NGO and CSO networks to implement joint programmes to promote Oxfam s advocacy objectives. Establish strong and constructive relationships with parliament, national house of chiefs and government ministries on Oxfam best practices and alternatives. Monitoring, Evaluation and Learning Support the Programme Quality Manager to set up and manage monitoring, evaluation and learning with support from Programmes. Lead the Programme teams to ensure the proper implementation of the global M&E framework. Lead and support programme monitoring and evaluation. Ensure inbuilt M&E system in each project, which is responsive of the donor and Oxfam s international requirements. Support organizational learning through dissemination of important lessons. Resource Mobilization and Donors Reporting In collaboration with Country Director, the Fundraising Advisor and with support from the regional and global fundraising team, ensure that Oxfam Programme: Has an ambitious yet realistic fundraising strategy. Enables the programme team to aggressively pursue and draw strategic donor contracts. Identifies and reaches out to new/potential donors including institutions, corporate, foundations and consortiums with other strategic national and international organizations for joint programming and fundraising. 2

3 Prepare and submit quality and innovative programme concept notes, proposals and budgets to donors. Ensure that narrative and financial reports to donors are of quality and submitted on time (in collaboration with Finance Manager and Project Managers). Interact with (potential) donors to raise new or extended programme funding. Budget Management Work closely with the finance team to support Oxfam in Ghana programme teams, manage and monitor programme budgets ensuring value for money and ensuring that programme expenditure is within agreed budgets. Work closely with the Finance Team, lead regular budget variance analysis ensuring that Oxfam procurement and other policies, procedures and control systems are followed, and that programme activities are implemented on time as agreed with donors. Ensure budget compliance and requirement of donors in the entire budget management cycle. Liaise with the Head of Finance and Funding and Programme Development Manager to develop financial strategies, budgets and systems, which ensure optimum efficiency and effectiveness. Ensure cost effectiveness in reviewing and recommending proposals and budgets. Collaborate to develop strategies that safeguard the resources and assets of Oxfam in Ghana. Representation and Networking Together with the Country Director develop an advocacy strategy that projects Oxfam s multisectoral and coordinated impact on policies and practices. Work closely with the Country Director to develop a media strategy, represent in media as appropriate, create, communication tools and produce materials that allow visibility to Oxfam Ghana programme. Ensure Oxfam participation at relevant fora such as sectoral working groups, conferences etc. to raise Oxfam s profile; represent Oxfam in strategic external fora as appropriate and as delegated by the Country Director. Technical Skills, Experience & Knowledge Essential Demonstrated knowledge as a result of study, training or practical experience in Development, Sociology, Economics or related field. Proven progressive experience as a development professional in similar management and senior management roles. Experience and understanding of participatory approaches to developments. Demonstrated track records in driving change, and engendering high performing teams, with the ability to lead, motivate and develop others. Demonstrated experience in designing and leading strategic planning processes. Knowledge of key programme areas such as Economic Justice, Health, Education, Extractive Industries, Disaster Risk and Humanitarian Management, and/or Gender with a sound understanding of integrated developmental issues and critical analysis of poverty. Knowledge of programming processes, systems and principles, and the ability to provide leadership and support to staff working at community level. Knowledge of logistics and other support areas including finance, grant management, and human resource management. 3

4 Knowledge of effective participatory monitoring, evaluation and research systems and processes. Exceptional conceptual and strategic thinking skills. Comfortable with taking timely decisions based on consultation and sound judgment in situations where information may be incomplete. Ability to provide leadership, communicate effectively and build high performance teams in support of achievement of organizational objectives. Strong team-building and motivational skills. Excellent interpersonal skills, including the ability to build relationship with colleagues at long distances in a multicultural environment. Excellent written and oral communication skills, including for presentation and public speaking. Strong negotiation, influencing and problem-solving skills. Solid experience in resource mobilization with a variety of donors. Numeracy and the ability to interpret financial data in order to provide management support to budgetary processes, including planning, monitoring and reporting. Proficient in computer skills and in use of relevant software and other applications. Desirable Commitment to equal opportunity, gender equality and the principles of diversity. Key Behavioural Competencies Competencies Decisiveness Influencing Humility Relationship Building Listening Mutual Accountability Agility, Complexity, and Ambiguity Systems Thinking Strategic Thinking and Judgment Vision Setting Description We are comfortable with making transparent decisions and with adapting decision-making modes to the context and needs. We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization. We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner. We put we before me and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with and trust and value the knowledge and expertise of others across all levels of the organization. We understand the importance of building relationships, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization. We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences. We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held accountable for what we do and how we behave, as we are also holding others to account in a consistent manner. We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways. We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking, we are aware of and manage unintended consequences of organizational decisions and actions. We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values. We have the ability to identify and lead visionary initiatives that are beneficial for our organization 4

5 Self- Awareness Enabling and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders. We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviours to control and channel our impulses for good purposes. We all work to effectively empower and enable others to deliver the organizational goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust, and we provide appropriate support. This job description is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be changed from time to time in the light of strategic developments and following discussion with the post holder. April