100 th Air Refueling Wing. NSPS to GS Conversion Town Hall Briefing

Transcription

1 100 th Air Refueling Wing NSPS to GS Conversion Town Hall Briefing 1

2 Overview Background Transition Schedules/Conversion Process Classification Staffing Pay Performance Management Q & A 2

3 Background Repealed by FY10 NDAA Convert employees/positions from NSPS by 01 Jan 2012 No loss or decrease in pay upon conversion New hires must be appointed under the personnel system to which the NSPS position is converting GS in most cases DoD s goal - convert quickly, by 30 Sep 10 Minimize complexities associated with mixed workforce 3

4 Background (cont.) Developing AF plan to convert out 44K NSPS employees Interim policies in place to reduce new fills under NSPS Convert to GS performance management cycle Mass system automation capability available 25 Apr 10 New hires appointed as General Schedule (GS) AF has transitioned to filling new positions as GS Promotions, reassignments, change to lower grades 4

5 Transition Schedule Our installation will transition on or about 20 June 2010 Subject to change based on AF decisions Once the conversion occurs, a SF 50 will be available that identifies your Pay Plan GS Grade GS-1 thru GS-15 Step 1 thru 10 If you are placed on retained pay, your step is identified as 00 Adjusted salary Position title, occupational series and number

6 Conversion Process NSPS to GS Classify position IAW GS Classification Standards when a SCPD is not identified Set pay at the lowest step in the assigned grade which meets or exceeds the employee s salary at the time of conversion If employee s salary is above the highest step, place employee on pay retention If employee s salary is below the lowest step, place employee on step 1 of the GS grade Place employee on GS performance management system

7 100 th Air Refueling Wing Classification 7

8 Classification Air Force Manpower Agency (AFMA) has the authority to classifying AF positions Positions are classified based on duties/responsibilities Positions are not classified based on the person Office of Personnel Management (OPM) ensures GS classification rules are used NSPS rules are no longer in effect after conversion

9 Classification Conversion Position Descriptions Reach Back Position Descriptions (PDs) - SCPDs Positions were audited by CPF to match any SCPDs on file AFMA verified matches AFMA applied SCPDs to identified positions If a SCPD was not identified for a position Position Review packages were sent to AFMA AFMA is now determining the classification of the position (to include the GS equivalent grade)

10 Classification (cont.) AFMA continues to review PDs between now and the transition After transition if a position is erroneously classified, it could be appealed DoD appeal process is in place for employees

11 100 th Air Refueling Wing Staffing 11

12 Staffing Overview of the General Schedule Pay System (GS System) GS system divides jobs into 15 pay grades GS-1 to GS-15 (lowest to highest skill level/pay) Each grade is divided into 10 steps Increase in base salary is through performance/longevity Movement to next step is a Within-Grade Increase (WGI)

13 Staffing (cont.) Required Waiting Periods Within-Grade Increases (WGI s) Movement from one step to the next step Requires performing at an acceptable level Completing required waiting periods Step 1-4 = 52 weeks of creditable service for each step Step 5-7 = 104 weeks of creditable service for each step Step 8-10 = 156 weeks of creditable service for each step

14 Staffing (cont.) WGI is awarded on employee on anniversary i.e. Federal Service started on 5 May 10, first WGI 5 May 11 Quality Step Increase (QSI) Recognizes employees for performance of duty QSI has the same effect as a WGI Only one QSI can be given within a 52 week period Cannot receive a QSI if another monetary award is given

15 Staffing (cont.) QSI does not change the date of an employees normal WGI Exception--when placing employee into 4 th -7 th step Justification must be done prior to the award of any QSI If employee is near last step in pay grade or retained pay no QSI can be authorized

16 Staffing (cont.) Movement within the GS-System Promotion: Requires resume, acceptable performance, qualifications and in most cases competition Time-In Grade (TIG): Restrictions prevent rapid advancement Employee must complete 52 weeks in next lower grade before moving to higher positions Reassignment: Voluntary move by employee, to a different position of the same grade

17 Staffing (cont.) Change to Lower Grade Voluntary or Involuntary: Career changes or geographic location (Voluntary) Reduction in Force (RIF) or Poor Performance (Involuntary)

18 Staffing GS-101 Web based Training program Found at Supervisor Primer and GS Performance Management m Continue to visit the NSPS Website Updates to program Transition Progress

19 100 th Air Refueling Wing Pay 19

20 Pay Grade Retention An employee is entitled to grade retention when: Reduced in grade from re-classification of duties RIF action occurs Under the NSPS conversion to GS Positions are not being reclassified Only classified if a SCPD is not available Conversion to GS is not a RIF or an adverse action

21 Pay (cont.) Pay Retention Retained pay is a provision under the GS system Allows GS employees with salary exceeding Step 10 of assigned grade to keep their pay (GS-09/00) While on retained pay GS employees receive 50% of the General Pay Increase until GS pay schedule matches their pay Employees come off retained pay when their salary falls within the 10 steps of the assigned grade or other qualifying event happens. Example: promotion Pay retention is indefinite until a qualifying termination event occurs As of:

22 Pay (cont.) Termination of pay retention Four ways employee will be removed from pay retention Change To Lower Grade at personal request Break in service of one day When salary reaches step 10 for employees current grade Promotion to a grade which present salary can be placed into the pay schedule (i.e. GS-11)

23 100 th Air Refueling Wing Performance Management 23

24 Notional Conversion Timeline If Conversion Out of NSPS Occurs Then eligible employees are entitled to a Is pay pool review required? Is the employee entitled to an NSPS payout? Prior to July 3, 2010 Closeout Assessment No No July 3, 2010 through September 30, 2010 Early Annual Appraisal and Rating Yes No October 1, 2010 through Jan 1, 2011 Annual Appraisal and Rating Yes No Jan 2, 2011 or after Annual Appraisal and Rating Yes Yes Closeout Assessment Early Annual Annual Appraisal Appraisal Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb No Rating No Payout Rating No Payout Rating and Payout

25 Legacy Performance System We are covered by GS Legacy Performance two-tier system (pass/fail) system You will work with your supervisor to establish a performance plan under this system within 30 days after conversion out of NSPS You will be rated under the GS system requirements We will use existing agency rules (Chapter 45) to make performance-based awards If employees are not assigned to a NSPS position on 2 Jan 2011, no NSPS payout will be awarded.

26 Awards Incentive Awards Options for converting NSPS employees (AFI ): Monetary Awards Special Act or Service Award ($501 to $25K) Notable Achievement Award ($50 to $500) Time Off Awards Normally 40 hours, maximum of 80 hrs in leave year Honorary Incentive Awards

27 NSPS vs Legacy Performance Management NSPS Legacy Performance Cycle 1 Oct 30 Sept 1 Apr 31 Mar Effective Date of Appraisal Appraisal Tool Interim Performance Review Employee Self- Assessment 1 January 1 June Performance Appraisal Application (PAA) Mandatory at 6 month period Optional but strongly encouraged Civilian Rating of Record - AF Form 860A Mandatory at 6 month period* No guidelines or requirements

28 NSPS vs Legacy Performance Management (cont) NSPS Ratings Overall Rating 1 5 Job Objectives Contributing Factors Legacy Overall Pass or Fail Performance Elements 9 Appraisal Factors Rating Process Payout RO recommends ratings/shares HLR approves Pay Pool reconciles Salary increase Bonus EPR Rater assigns pass/fail; recommends awards Reviewer approves No Pay Pool Time Off Award Bonus Quality Step Increase*

29 Summary CPO is working to ensure conversion is as seamless as possible Conversion dates are still fluid and subject to change CPO is working diligently with AFMA to complete PD processes for conversion CPO will provide up to date information as quickly as possible

30 Questions