Mentorship Program Organizational Committee

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2 Mentorship Program Organizational Committee Emmanuela Ebunilo Immediate Past International Second Grand Anti-Basileus Charisma White Southeastern Region YSC April McKenzie Northeastern Region YSC Azure Bridgewater Southwestern Region YSC Shayla Dallas Western Region YSC Christina Kanu Brittney Lemon Brittney Spiller Portia Rouse Sebrena Thurton Advisors Victoria B. Cook Bonita M. Herring International Grand Basileus Deborah Catchings-Smith International First Grand Anti-Basileus Graphics Richelle Jones

3 Mission Statement Sigma Gamma Rho Sorority's aim is to enhance the quality of life within the community. Public service, leadership development and education of youth are the hallmarks of the organization's programs and activities. Sigma Gamma Rho addresses concerns that impact society educationally, civically, and economically.

4 Purpose The purpose of the mentorship program is to facilitate the creation of bonds, both professionally and personally, between undergraduate sorors and graduate sorors. Goals of the program: Help undergraduates become better prepared for their future careers. Help undergraduates learn more about the history of Sigma Gamma Rho Sorority, Inc. Allow Graduate members to share their experiences and knowledge with undergraduates. Enable sorors to actively utilize the networking capabilities available within this organization. Allow sorors to meet and connect with individuals with whom they would not ordinarily connect.

5 Mentoring Procedure Overview Stage 1: Applications are submitted for review. Applications are available on September 9 th. *On the Sorors Only Section for the National Website Applications are due November 1. *Send applications to Stage 2: Applicants are paired up with a Mentor or a Mentee by the Mentoring Committee. Stage 3: Notifications will be sent out to the applicants by the Mentoring Committee. Stage 4: Applicants submit Mentoring Program Participation Agreement. Stage 5: Online training will occur for Mentorship participants. Stage 6: Sorors must provide evidence that they are financial for the Sorority Year. Applicants must be financial to participate in the program. Stage 7: Mentoring participants officially begin working with their mentors/mentees. Stage 8: Quality surveys will be sent out to mentoring participants. Stage 9: Mentoring Socials will occur at Regional Conferences and or Boule. Stage 10: End of Year Evaluations will be sent out to mentoring participants.

6 Requirements for the Mentorship Program 1. All applicants must be financial on a National, Regional, and Local level. 2. Applicants must be in good sorority standing, with no sanctions, or other penalties pending or being served. 3. Applicants must be able to dedicate at least one full sorority year to the mentorship program. 4. Applicants must have the ability to communicate with their mentor/mentee in accordance with the procedure dictated for the mentorship program. 5. Applicants applying as a mentor must be an Alumnae Member. 6. Applicants applying as a mentee must be an Undergraduate Member. 7. Applicants must provide a letter from chapter basileus authorizing the applicant to participate in the mentorship program. a. This letter will serve as documentation that the applicant is in good financial standing on the local level as well as providing the date dues were paid on all levels, as well as NEF, SPEAR, and National Building Fund Assessments. b. Chapter Advisors are required to sign this form instead of the chapter basileus for undergraduate chapters. 6. Undergraduate Applicants must provide a copy of their unofficial transcript.

7 Mentor Application Form CONTACT INFORMATION First Name: Last Name: Street Address: City, State, Province: Postal Code: Phone: MEMBER INFORMATION Region Current Chapter Induction Chapter Institution Induction Date *Member Type: *As defined in Article II of Bylaws EDUCATIONAL BACKGROUND Undergraduate Institution Major(s) Minor(s) Post Graduate Education (Check all that apply): Graduate School Law School Medical School Teaching Credential Program Other Name of Institution(s) Attended:

8 EMPLOYMENT INFORMATION Company/Organization/Faculty: Position: Industry: Years of experience in current occupation *If retired, provide past employment. MENTORING INFORMATION Do you meet the requirements for becoming a mentor? Yes No What do you hope to gain from participating in the mentoring program? What characteristics are your looking for in a mentee? Why would you be an ideal candidate to be a mentor?

9 Will you be able to meet the minimum contact requirements with your mentee? Yes No If No, please explain why. Would your mentee be able to visit your workplace? Yes No Have you had any other previous experience in mentoring programs? Yes No If Yes, please describe below: INFORMATION ABOUT YOU Describe in more detail your career field and the position(s) you hold/held.

10 Provide a brief biography and resume. What are your hobbies or personal interests?

11 Schedule of Availability Please provide the best times to contact you. Day Evening Sunday Monday Tuesday Wednesday Thursday Friday Saturday

12 Mentee Application Form CONTACT INFORMATION First Name: Last Name: Street Address: City, State, Province Postal Code: Phone: MEMBER INFORMATION Region Current chapter Induction Chapter Induction Date Institution EDUCATIONAL BACKGROUND Institution Major(s) Minor(s) Expected Graduation Date GPA CAREER ASPIRATIONS Plans for Post Graduate Education: Graduate School Law School Medical School Teaching Credential Program I plan to enter the workforce Industry of Interest Position: Ideal Career

13 MENTORING INFORMATION Do you meet the requirements for becoming a mentee? Yes No What do you hope to gain from participating in the mentoring program? What characteristics are you looking for in a mentor? Why would you be an ideal candidate to be a mentee? Will you be able to meet the minimum contact requirements with your mentor? Yes No If No, please explain why.

14 Have you had any other previous experience in mentoring programs? Yes No If yes, please describe below: INFORMATION ABOUT YOU Describe in more detail your career aspirations. Provide a brief biography and resume.

15 What are your hobbies or personal interests? Schedule of Availability Please provide the best times to contact you. Day Evening Sunday Monday Tuesday Wednesday Thursday Friday Saturday

16 Chapter Basileus Approval Form APPLICANT INFORMATION Applicant Name: Chapter Affiliation: Position: Address: Phone Number: REQUIREMENTS Dear Chapter Basileus, By signing this form, you are stating that the applicant listed above is in good financial standing with your chapter on a local level. You are also hereby recommending this person to the Mentorship Program of Sigma Gamma Rho Sorority, Incorporated. If you agree to the above statement, please fill out the bottom portion, and send to: BASILEUS APPROVAL Name: Chapter: Address: Phone Number: Signature: Date:

17 Frequently Asked Questions Q: Can I participate in the mentorship program if I was not financial the previous year, but I plan to be financial in the upcoming year? A: Applicants can participate in the mentorship program if they were not financial in the previous year, but plan to be financial in the upcoming year. Applicant must check the box on the basileus letter stating that she was not financial the previous year. If accepted into the program, applicant must meet the September 1st deadline to provide documentation of being financial or applicant will be dismissed from the program. Q: Can more than one person from a chapter be a mentor or mentee in the mentorship program. A: Yes, but a mentee cannot be paired with a mentor in her advising graduate chapter. Q: Am I required to follow the mentor/mentee procedure exactly? A: Yes, all mentors and mentees are required to follow the procedure of the mentorship program to ensure the uniformity of the program across the country. Mentors and mentees can add any additional interactions that they wish, but all pairs must complete the minimum interaction requirements of the program. Q: Am I allowed to choose my own mentor/mentee? A: Your mentor/mentee will be chosen for you in order to meet the goal of the mentorship program which is to bridge the gap between sorors who are unfamiliar with one another. Q: How often will I meet with my mentor/mentee? A: You will meet at least once every two weeks with your mentor/mentee. Q: How much will the mentorship program cost a mentor/mentee? A: There is no cost. However, participants may pay for additional events that may occur pertaining to the mentorship program (i.e. receptions at Regional Conferences or Boule etc.)