Performing End of Day

Transcription

1 One Blue Hill Plaza, 16 th Floor, PO Box 1546 Pearl River, NY PC-AMERICA, (Voice) (Fax) Performing End of Day In order to close out a day at your store or restaurant, all checks must be closed, all employees must be clocked out, and End of Day must be performed. If your payment processor requires that you manually batch, it is recommended that you do this prior to performing End of Day, optionally you can have the batch settlement run automatically with your end of day.

2 TABLE CONTENTS PERFORMING A MANUAL BATCH 3 CONFIGURING END OF DAY SETTINGS (AUTO SETTLE) 4 CONFIGURING END OF DAY SETTINGS (CUSTOMIZE REPORT) 5 CONFIGURING A REPORT PRINTER 6 PERFORMING END OF DAY 7 GRANTING AND DENYING EMPLOYEES PERMISSION TO PERFORM END OF DAY 8 REPRINTING CLOSE OUT REPORTS 9 CONFIGURING OTHER OPTIONS FOR END OF DAY 10 EOD ALLOWANCE 11

3 Performing a Manual Batch 1. Select the Manager or Options button. 2. Enter the administrator password (default: admin) where applicable. 3. Select Administrative then, Credit Card Settlement. 4. If there are any checks that need to have tips applied to them select Add Tip, enter the invoice number and then add the tip amount. For more information about adding tips please see the document entitled Configuring Tips in RPE. 5. Select Settle, you will receive notification that your credit cards settled.

4 Configuring End of Day Settings (Auto Settle) If you would like to have CRE settle the credit card batch when the End of Day is performed, follow the steps below. 1. Select the Manager or Options button. 2. Enter the administrator password (default: admin) where applicable. 3. Select Setup then, Setup Screen. 4. Select the Payment Processing tab. 5. Select the Other Options tab. 6. Select the Perform BatchSettlement On EndofDay. 7. Select Update to save your changes.

5 Configuring End of Day Settings (Customize Report) To configure what is included in the End of Day report, follow the steps below 1. Select the Manager or Options button. 2. Enter the administrator password (default: admin) where applicable. 3. Select Setup then, Setup Screen. 4. Select the Reports tab. Select the options to customize the End of day report. Don t print Sales totals Removes the sales totals section from the End of Day report Don t print Deposit breakdown - Removes the Deposit breakdown section from the End of Day report Don t print Sales breakdown(itemized) - Removes the sales breakdown section from the End of Day report 5. Select Update to save your changes.

6 Configuring a Report Printer To configure which printer will print the end of day report, follow the steps below. 1. Select the Manager or Options button. 2. Enter the administrator password (default: admin) where applicable. 3. Select Setup then, Friendly Printer Setup. 4. Under Select Friendly Printer select Report. 5. Under Select Local Windows Printer select your installed full size printer. Example; HP LaserJet 6. Under Printer Type select Full Size Printer. 7. Select Save & Exit.

7 Performing End of Day To perform End of Day, select Manager from the login screen, provide the requested credentials, and follow these steps. 1. Select Tools and then End of Day. 2. Provide the requested credentials of either the Administrator or any employee who has permission to perform an End of Day 3. Count the cash in your cash drawer and enter the amount. 4. Confirm the amount 5. After selecting yes, retrieve the close out report from the appropriate printer. This report will detail the day s activities and whether the drawer contained too much or too little cash.

8 Granting and denying employees permission to perform End of Day You can decide whether or not individual employees can perform End of Day. To do so, select Manager from the login screen, provide the requested credentials, and follow these steps. 1. Press Options or Manager, Select Admin, then Select Employee Maintenance. 2. Select an employee. 3. Select the Reports tab. 4. Set the permission for Perform End of Day. 5. Select Save Changes.

9 Reprinting close out reports To print close out reports from previous days, select Manager from the login screen, provide the requested credentials, and follow these steps. 1. Select Reporting. 2. Select the Daily Close Reprint category. 3. Select Print. 4. Select the close out date. 5. The close out report from the selected date will be printed.

10 Configuring other Options for End of Day There are other options that can affect how the End of Day Function works. You can find these options in the Setup Screen. To find them press Options or Manager and follow the setup below. 1. Press Setup(4) follow by Setup Screen(G). 2. Press the System Access, followed by the Time Clock tab, from here you can make changes to the End of Day feature.

11 EOD Allowance Deny EOD if staff are clocked in this requires all staff to be clocked out before the end of day function can be performed. If employees are not clocked out and you try to do an End of Day, a list will appear of the employees that are clocked in along with their ID numbers. Mass Clock out staff clocked in If any employees are clocked in it will prompt you to verify that you want to automatically clock out all employees that are clocked in at once. Ignore time clock Allows you do perform an end of day regardless if employees are clocked in or out. Deny EOD with on hold transactions This will prompt you to void any invoices that are still on hold before performing an End of Day Allow EOD with on hold transactions Allows you do perform an end of day regardless if any invoices are still on hold.