SHIFT DIFFERENTIAL POLICY

Transcription

1 SHIFT DIFFERENTIAL POLICY PURPOSE The purpose of this policy is to: Provide management with guidance about Shift Differentials; Ensure MD Anderson pay practices equate with market practice and help meet institutional staffing needs; and Ensure consistent salary treatment for eligible employees. POLICY STATEMENT It is the policy of The University of Texas MD Anderson Cancer Center (MD Anderson) to ensure adequate staffing on Evening Shifts, Night Shifts, Holiday Shifts, and Rotating Shifts. Because nondaytime work hours can be more difficult to staff, Shift Differential pay for designated positions helps attract employees to those hours. SCOPE The policy applies to all regular and temporary full-time, part-time, and hourly classified employees who occupy positions that have been determined eligible for Shift Differential. Compliance with this policy is the responsibility of all faculty, trainees/students, and other members of MD Anderson s workforce. TARGET AUDIENCE The target audience for this policy includes, but is not limited to, all regular and temporary full-time, parttime, and hourly classified employees who occupy positions that have been determined eligible for Shift Differential. DEFINITIONS Assigned Shift: A Base Shift or Special Shift that is assigned by the employee s manager or supervisor and scheduled in advance of the shift. Base Shift: A shift where an employee works one of the following shifts: Standard Day Shift. Page 1 of 5

2 Day Shift. Evening Shift. Night Shift. Day Shift: A Base Shift where an employee works from 7:00 a.m. to 3:00 p.m. Evening Shift: A Base Shift where an employee works from 3:00 p.m. to 11:00 p.m. Holiday Shift: A Special Shift where an employee works between 7:00 a.m. Day 1 to 7:00 a.m. Day 2 on an official holiday (excluding Weekend Shifts). Night Shift: A Base Shift where an employee works from 11:00 p.m. to 7:00 a.m. Primary Shift: An employee's regularly scheduled, routine work hours within institutional Base Shift hours. Rotating Shift: A Special Shift where the employee works all shifts, as needed. Shift Differential: An addition to base pay made for non-daytime work hours for designated positions, based on Shift Differential Rates. Shift Differential Rates: Rates that are assigned to job titles based on institutional staffing requirements, internal grouping of job families, and external market practice. Special Shift: A shift where an employee works a: Holiday Shift, Rotating Shift, Split Shift, or Weekend Shift. Split Shift: A Special Shift where an employee works half of one shift and half of another shift. Standard Day Shift: A Base Shift where an employee works from 7:00 a.m. to 6:00 p.m. Start of Shift: The time of day that a shift begins and an employee clocks in by home clock or webstamp. Weekend Shift: A Special Shift where an employee works between 2:30 p.m. Friday and 7:00 a.m. Monday. PROCEDURE 1.0 Eligibility 1.1 Compensation will conduct a review and determine the Shift Differential eligibility for job titles and departments based on: A. Operations consistently requiring late evening/night coverage; B. Institutional need; and/or Page 2 of 5

3 C. Market practice. 1.2 Managers and supervisors are responsible for ensuring that employees in eligible departments meet eligibility requirements, regularly work the Assigned Shift, and receive appropriate Shift Differential. 2.0 Payment Payment guidelines are as follows: 2.1 An employee's regularly scheduled Shift Differential pay begins with the start of his/her Primary Shift. 2.2 An employee's shift pay changes from the Start of Shift if the employee works 2¼ hours into the next shift that pays a Shift Differential. Each time an employee works 2¼ hours into a new shift, the Shift Differential will change. 2.3 If an employee works 2¼ hours into the next shift, the Shift Differential is paid from the actual beginning time of the new shift (e.g., Evening Shift, Night Shift, Weekend Shift, Holiday Shift). 2.4 Employees receive an hourly rate, based on scheduled worked hours. 3.0 Review 3.1 Compensation will periodically review the use of Shift Differential to ensure that the pay is applicable and equitable with the market and that this policy complies with fair employment practices. 3.2 Managers and supervisors are responsible to periodically review jobs and/or departments eligible for Shift Differential and refer those in question to Compensation. Page 3 of 5

4 ATTACHMENTS / LINKS RELATED POLICIES JOINT COMMISSION STANDARDS / NATIONAL PATIENT SAFETY GOALS OTHER RELATED ACCREDITATION / REGULATORY STANDARDS REFERENCES Page 4 of 5

5 POLICY APPROVAL Approved With Revisions Date: 10/30/2015 Approved Without Revisions Date: Implementation Date: 10/30/2015 Version: 20.0 RESPONSIBLE DEPARTMENT(S) Human Resources Page 5 of 5