NATIONAL METEOROLOGICAL AND HYDROLOGICAL SERVICES

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Hillary Allen
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1 A SURVEY 1 ON THE ROLE AND OPERATION OF NATIONAL METEOROLOGICAL AND HYDROLOGICAL SERVICES This Questionnaire was developed in response to the decisions of the WMO Executive Council, which at its sixtieth session in June 2008 noted that in order for the WMO Secretariat to have information to develop programmes in support of activities of NMHSs, the Secretariat must have comprehensive information on the Members situations and the key challenges facing them. A routine and systematic use of a comprehensive questionnaire would allow the tracking of the needs and status of the NMHSs and would reduce the number of questionnaires sent to the Members. The Council also emphasized that the Questionnaire should be implemented in concert with the WMO country profile data base. COUNTRY: PERMANENT REPRESENTATIVE: SIGNATURE: DATE: Please fill out the following table with the contact information of the individuals who contributed to this questionnaire. Contributor 1 Contributor 2 Contributor 3 Contributor 5 Title First Name Last Name Phone Number E Mail address 1 TO BE COMPLETED WITH THE INFORMATION RELATED TO DECEMBER 2010

2 2 SURVEY ON THE ROLE AND OPERATION OF NATIONAL METEOROLOGICAL AND HYDROLOGICAL SERVICES (APRIL 2011) (A) NATIONAL CIRCUMSTANCES 1. Name of Member 2. WMO member countries have implemented their responsibilities for providing meteorological services in a number of different ways, e.g., through an official National Meteorological (and Hydrological) Service, through private service providers or some combination of governmental and private service providers. This question seeks to determine the organizational form in your country. In the table below, please indicate (i) the organizations that provide meteorological services for your country,(ii) specify if the organization has the mandate for the provision of meteorological services in your country and (iii) describe any specific arrangements between the types of services. Please place an X in the appropriate boxes. Service providers i) Provides meteorological services This service provide Combined National Meteorological and Hydrological Service National Meteorological Service (Separate service) NMHS (or NMS) plus other government agencies Separate government agencies for specific services Agricultural services Aviation services Hydrological services Military services Other Private service providers Private meteorological sector Combination of Governmental agency & private service provider University or Academy of Sciences Other ii) Has government mandate iii) Please specify the arrangements

3 3 (B) BASIC INFORMATION ON NATIONAL METEOROLOGICAL SERVICE (NMS/NMHS) 3. Please provide the basic information on your Service and the current head. i. Title of Service (NMHS, NMS, etc) ii. Year of Establishment iii. Title of the Head of Service (e.g. Director, General Manager, Director General, CEO) iv. Professional Background of Current Head (e.g. Meteorologist, Civil Engineer, Lawyer, Economist...) v. Number of Years as Head of Service vi. Number of Years as staff member of the Service (C) RESOURCES OF ORGANIZATION (staff, financial, facilities) 4. Please provide information about the staffing of your organization by indicating the total number of your staff by professional category. Scientists Technicians Administrative Others Total Number of staff 5. Please provide level of education and age statistics for all of your organization s staff. High School Bachelors Degree Higher Degree Total Under Age 35 Age Age 51 and over Male Female Male Female Male Female Total

4 4 6. Please provide a breakdown of the composition of your organization s budget from all sources for the year Staff costs Non staff costs Total Budget Total Funding (local currency) Total Funding (US $) 7. Please provide the percentage of the total funding that is recovered from non governmental sources for your services. Percentage Cost Recovery from non government sources.% 8. Please indicate the level of funding for your organization from the sources listed below. Sources of Funding i. Direct Appropriation by Government ii. Contract to Government iii. Trading Fund Operation iv. Revenue from Services v. Special projects vi. External assistance vii. Other Amount (local currency) Amount (US $) % of Total Total 100%

5 5 9. For the services listed in the table below, please indicate the sources of funding for each service that your organization provides. (Mark X in as many service categories as appropriate). Services provided by Organization Funding from government Cost Recovery Fees under international agreements Commercial (market prices) Others (Specify) i. Warning Services ii. Public Weather Services iii. Aviation Weather Services iv. Defense Weather Services v. Marine Services vi. Agricultural Services vii. Climate Services viii. Consultative Services ix. Other Specialized Services (user specific) 10. Please provide the annual expenditures for year 2010 by professional field for your organization (please include staff and non staff costs) Professional Field Amount (local currency) Amount (US $) Meteorology Hydrology Oceanography Others (Specify) Total

6 6 11. Please specify the percentage of the total expenditures for meteorological and hydrological activities (including staff salaries, etc.) into the functional categories in the table below. Likewise, please indicate the percentage of the total revenue received from all sources into the functional categories below. Please enter the percentage as a whole number (e.g. for 31% please enter 31). The total of each column must equal 100. Basic Operations i. Observational Networks and Systems ii. Communications iii. Analysis and Prediction Service Provision i. Public Weather Services ii. Services for Civil Aviation iii. Services for Military iv. Services for Marine Users v. Services for Agriculture vi. Climate Services vii. Consultative Services viii. Other Services (Specify) Research/Development i. Weather ii. Climate iii. Others Other functional categories i. International Cooperation ii. Training iii. General Management iv. Others (Specify) Total Expenditure (amount spent on identified functions) (in percentage %) Total Revenue (amount earned from the identified functions) (in percentage %) TOTAL 100% 100%

7 7 (D) ORGANIZATION AND MANAGEMENT 12. Please indicate the legal or administrative basis of your operations within your country. (Mark with an X as appropriate). (a) Formal Legal Instrument i. Act of Parliament ii. Presidential Decree iii. Ministerial Decision iv. Administrative Decision (b) Is the legal/administrative basis under review? Yes/No 13. Please indicate with an X the scope of the portfolio of the Ministry responsible for your organization Portfolio of Ministry i. Science ii. Environment iii. Defense iv. Transport v. Communications vi. Agriculture vii. Industry viii. Education ix. Others (Specify) Place an X in the portfolio that applies 14. Please indicate if your organization routinely prepares one or more of the planning documents listed below. Type of plan i. Long term Plan ii. Strategic Plan iii. Operating Plan Please select by inserting an X the plan that is prepared Please specify the period of the plan (5 = five year period)

8 8 (E) RANKING OF IMPORTANCE OF NATIONAL ECONOMIC SECTORS 15. Please provide information on (1) which sectors utilize your services, and (2) rank them according to their importance to your service (1 = most important to 23 = least important). User Sectors i. Aviation, Civil Aviation ii. Agriculture iii. Public affairs iv. Marine (transportation, shipping v. Media (TV, radio, newspapers, magazines, etc) vi. Energy vii. Transport (transportation including road, rail ) viii. Education, research, training ix. Industrial (construction, infrastructure, etc) x. Government (ministries, agencies, etc) xi. Water Resources xii. Natural Disasters, disaster management xiii. Military defense xiv. Environment (protection, management, etc) xv. Commerce (economic, trade) xvi. Tourism xvii. Insurance xviii. Fisheries xix. Forestry xx. Natural Resources Related xxi. Health Services xxii. Recreation/Sports (private boating, mountaineers, etc.) xxiii. Rural development User sectors serviced by your organization. Place an X in each sector that applies. Rank the importance of each user sector where 1 = most important, and 23 = least important

9 9 (F) IMPORTANCE OF NATIONAL GOALS TO THE OPERATIONS OF YOUR ORGANIZATION 16. Please rank the national goals given below with the most important ranked 1, the next most important ranked 2, and then continue 3, 4 until all relevant goals have been ranked). National Goals Reduction of impact of natural disasters National sustainable development (including through services to agriculture, industry, others) Safety of life and property (including through services to aviation, shipping, road, rail, others) National security (including through services to Army, Navy, Air Force) Preservation and enhancement of the quality of the environment Community health, recreation and quality of life (including through public weather and climate services) Meeting international requirements/commitments Efficient planning, management and operation of government and community affairs (including services for design) Provision for the information needs of future generations Advancement of knowledge and understanding of weather and climate Rank 17. Has your organization been involved in providing information to your government to support relevant UN activities, such as the Millennium Development Goals, or international environmental agreements, such as the UN Framework Conventions on Climate Change? Yes No If Yes, please indicate the nature of your organization s involvement.... (G) Service Provision 18. Is your organization the designated Meteorological Authority in connection with the provision of meteorological services to aviation in your country? (as per ICAO procedures): Yes No i. If not, please identify the designated Authority and indicate if NMS/NMHS provides services by some arrangements (e.g., by contracts)

10 Services provided by NMHSs normally vary by country. Please indicate, by inserting X, any other services provided by your organization and the level of responsibility. Discipline Oceanography i. Ocean analysis and forecasting ii. Coastal protection and management iii. Other ( specify) Sole Authority Lead Responsibility Minor Role No Role Seismological Services Ionospheric Prediction Services Water resources management Other ( specify) (H) FACILITIES/SERVICES THAT CAN BE OFFERED TO OTHER ORGANIZATIONS 20. Please select as appropriate in the table below what services or facilities your organization can offer to other organizations (i.e. by NMHSs). Please place an X in each of the boxes below as appropriate. Service i. Instrument calibration ii. Training iii. Consultant services iv. Forecast products v. Data products vi. Historical/real time observations Provides service

11 11 (I) MAIN CHALLENGES CURRENTLY FACING YOUR ORGANIZATION 21. What are the main challenges your organization is currently facing? Please place an X in each of the boxes below as appropriate. Challenges i. Overall level of government funding ii. Role of Organization (e.g., NMHS) at national level iii. Provision of weather services iv. Provision of climate services v. Provision of aeronautical services to ICAO specifications vi. Training vii. Modernization of activities viii. Legal status ix. Visibility x. Management xi. Staff recruitment xii. Staff retention xiii. Commercialization of service xiv. User interaction xv. Interaction with other geophysical institutions/programmes xvi. Relationship with other NMHSs (or NMSs) xvii. Data and products exchange with other NMHSs xviii. Regional cooperation Very Significant Issue Significant Issue Not a Significant Issue (J) MECHANISM(S) FOR INTERACTION WITH USERS 22. Please indicate below, by inserting X, the nature of your interaction with users. User Interactions Yes No i. Do you have a mechanism for regular interaction with users? ii. Is there a planning unit in your organization? iii. Does your organization s planning consider the National Development Plan? iv. Does your organization s planning contribute to the National Development Plan? v. Does your organization have an information and public affairs unit (or equivalent)? vi. Are the climate services in your organization engaged in multidisciplinary cooperation on societal issues?

12 12 (K) WMO RELATED MATTERS 23. Please assess the value of the support that WMO provides to your organization in the areas given in the table below by inserting an X in each of the boxes as appropriate. Areas of WMO support Excellent Good Medium Low i. Policy ii. Management iii. Operations iv. Service provision v. Research vi. Training (short term) vii. Training (long term) viii. Technical Assistance ix. Advocacy x. Strategic planning xi. Resource mobilization Minimal (or none) 24. In what programme areas would you like WMO to enhance its support to your organization? Please prioritize by 1=Highest priority and 4=Low priority. Please circle as appropriate. Programme Areas: Prioritization of support needed from WMO programme areas High Priority Low Priority 4 i. Policy ii. Management iii. Operations iv. Service provision v. Research vi. Training/Capacity building vii. Training (short term) viii. Training (long term) ix. Technical Assistance x. Advocacy xi. Strategic planning xii. Resource mobilization xiii. Others (please specify)

13 Please identify the funding source for the payment of WMO assessed contribution by inserting X as applicable. Source of Funding i. Organization s budget ii. Parent Ministry iii. Department of Foreign Affairs iv. Others (specify) Place an X in the appropriate box below (L) GENERAL COMMENTS 26. Please specify below the questions you consider to have responses with sensitive information Please provide any general or specific comments that you may have on any of the questions and/or if you wish to elaborate on any of your responses? Please provide your suggestions below as to how this survey could be improved. Thank you for participating in this survey. Please mail your completed survey to: The Secretariat World Meteorological Organization Attention: Strategic Planning Office 7 bis, avenue de la Paix Case postale 2300, 1211 Geneva 2 Switzerland

POLICY & PROCEDURES MEMORANDUM

Policy No. BA-1260.1 POLICY & PROCEDURES MEMORANDUM TITLE: INTERNAL CONTROL SYSTEM EFFECTIVE DATE: February 13, 1996* (*Procedural/Title Updates 1/12/16, 1/27/15; CANCELLATION: CATEGORY: none Business