Metro REVISED EXECUTIVE MANAGEMENT COMMITTEE NOVEMBER 21, 2013 SUBJECT: REORGANIZATION STRUCTURE UPDATE ACTION: RECEIVE AND FILE RECOMMENDATION
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1 Metro tos Mgeles Courrty One Gateway Plaza lei Metropolitan Transportation Authority Los Angeles, CA metro.net REVISED EXECUTIVE MANAGEMENT COMMITTEE NOVEMBER 21, 2013 SUBJECT: REORGANIZATION STRUCTURE UPDATE ACTION: RECEIVE AND FILE RECOMMENDATION Receive and file report on the agency's reorganization structure. ISSUE Per Board's direction, staff has assessed the agency's organization and made several changes to its management structure (See Attachment A). DISCUSSION Staff retained MLC &Associates to perform the evaluation of Metro's organization structure. MLC recommended a decrease in the number of direct reports to the Chief Executive Officer and to either consolidate existing departments and/or to create critical departments to effectively implement Measure R projects. As mentioned in the correspondence provided to the Board on October, 17, 2013 (Attachment B), there will be ten direct reports to the CEO which include the following: Deputy Chief Executive 9~iseF Chief Policy A#~isef Engineering &Construction Executive A#~iseF Planning &Development Executive A#~isef Operations Executive 9#~iseF Congestion Reduction Executive A#~isef Finance &Administration Executive 9 ~ef Information Technology Executive 8#~iseF VendoNContract Management Executive 8~ise~ Communications Executive 8# ~se~
2 As shown in Attachment A, the following five new departments have been created: Corporate Risk Management Engineering &Construction Finance &Administration Vendor/Contract Management Information Technology Some of these newly created departments have been consolidated to improve cooperation, collaboration and accountability befinreen groups. Also shown in Attachment A, several units have been transferred to more appropriate departments in the organization. NEXT STEPS Staff will complete the necessary process to implement the changes outlined in the revised organization chart. ATTACHMENTS A. Revised Organi2ation Chart B. Correspondence to the Board re: revised organization chart Prepared by: Kimberly Yu, Chief Policy Officer Revised Organization Structure Receive 8~ File Page 2
3 Pau C. Taylor Deputy Chief Executive Officer ~~ ~ Arthur T. Leahy Chief Executive Officer
4 REVISED ORGANIZATIONAL CHART ATTACHMENT A CEO * Moved "` Moved: Immediate Chanae " New Department Policy Deputy CEO Board Relations Policy, &Research Service Regional Councils` Civil Rights Labor /Employee Relations Program Management I~Corporate Safety 8~I Risk Management"" _os Angeles Metrc Protective Services(LAMPS) Human Resources* Ora Dev &Training* Strategic Workforce Planning* Administrative Services* - Financial Mgmt Services* - General Services* Performance Improvement*" Quality Assurance'* Program Control Project Management Oversight +Safety" Risk Management" Management Audit Services` Business Continuity"* Emergency Management* Planning & Congestion Finance & Information Vendor /Contract Engineering & operations Development Reduction s{~e~ Technology'` Management** Construction"* Budget " Communications.Financial Services Long Range Planning &Coordination.Motorist Services".Diversity &Economic Information Mgmt o Material Management*.Creative Services Transit Project Delivery.Transp Dev &Imp (N/W/SWj Opportunity O P s &Service Delive ry Procurement' Customer Communications Highway Project Delivery.Trans P Dev & Im P C C/E/SE ). pmg* Sys Arch &Tech a Contract Su pp ort/ (Marketing"`*) Regional Rail' Regional Capital Dev - Universal Fare System / Integration Client Services' Customer Programs &Services Regional Programming TAP Ops* ITS Admin Customer Relations Strategic Initiatives.Diversify &Economic ~ Research &Records Info gpper#uaity-.government Relations*.Economic Development &Real O000rtunity* Mgmt".Public Relations Estate" Technology Strategy**. Regional Communications* Metro Org. Structure Change v(3) October 24, 2013
5 Saravia, Nancy M. From: Sent: To: Cc: Subject: Attachments: ATTACHMENT B Leahy, Arthur T Thursday, October 17, :04 PM Ara Najarian; Borja Leon - Mayor, Cano - MA; Carrie Bowen; Chad Molnar; Chelsea Simandle - DD; Chelsea Simandle - DD; Dan Rodman - Mayor, Daniel Lopez; David Colgan - ZY; David Riccitiello - MRT; dianedubois@ca.rr.com; Director Antonovich; Director Bonin; Director Dupont Walker; Director Knabe; Director Knabe 2; Director Krekorian; Director Molina; Director O'Connor 2; Director Ridley-Thomas; Director Yaroslaysky; Echtemach, Mary Lou; Fernando Ramirez - MRT; Heit, Karen; Jennifer Brogin - MA; John Fasana; Julie Moore - DK; Karen Heit - DD; Marcel Porras - Mayor; Maria Souza-Rountree - Mayor; Mayor Eric Garcetti; Micheline, Maureen; Mike Bohlke - PO; Nat Gale - Mayor; Nicole Englund - GM; pam.oconnor@smgov.net; Pau! Backstrom; phong@bos.lacounty.gov; Tara Tucker - Caltrans; Veronica Cobla - GM; Vn~ian Rescalvo - ZY Brodie, Geri; Leahy, Arthur; Leahy, Arthur T; Saravia, Nancy M.; Silva, Elizabeth; Taylor, Paul; Unruh, Zoe; Yu, Kimberly Information Re: Metro Organization Structure Change Summary Metro Ogg Structure Change Summary v8c (2).pdf Dear Members of the hoard, At your direction, over the past several months we assessed Metro's organizational structure, and on a larger scale, how we get things done. Our review is complete and today we are sharing with employees the changes to Metro's management structure --the first step in a journey with one destination in mind: enhancing Metro's organizational capacity for outstanding project and service delivery. Based on our findings, which included direct feedback from Board Members and employees, our organizational structure will reduce my span of control and increase our e~ciency as an agency. Some departments will be re-configured with different reporting relationships. Some new departments will be created; others will be renamed. No department function will be eliminated and no layoffs are part of the plan. The changes will result in improvements that will position Metro to more effectively implement voterapproved Measure R projects and enhance the quality of our services to the community. The new structure will align functions and lead to improved cooperation, collaboration and accountability between groups. Attached are copies of the new organizational chart, a list of questions and answers and a document that provides details about the new reporting organization. These are all being shared with employees today. Over the coming weeks, I look forward to speaking with you about these changes and how they will be implemented within the organization. Thank you for your support in ensuring Metro's success as a regional transportation solution that truly benefits the public Sincerely, Arthur T. Leahy
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