Region VIII Veterans Business Outreach Center Project Support Specialist Big Sky Economic Development
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1 Region VIII Veterans Business Outreach Center Project Support Specialist Big Sky Economic Development Big Sky Economic Development (BSED) is looking for a dynamic candidate for its Region VIII Veterans Business Outreach Center (VBOC) to serve in the capacities of project support and office administration to support veterans, military servicemen and women and their spouses who reside in VBOC s six-state region (MT, ND, SD, WY, CO, UT). The selected candidate will join BSED's cadre of economic development professionals who are at the cutting edge of the industry. We are one of only 45 organizations accredited worldwide by the International Economic Development Council. BSED s Region VIII VBOC is one of only 15 VBOCs nationwide. Our expectations are exceptionally high. The ideal candidate has an impeccable reputation as a "hard worker who takes initiative, with topnotch customer service skills, who is technologically savvy, action-, goal-, and mission-oriented, and has a heart to serve our veterans. Big Sky Economic Development is an equal opportunity employer and offers a competitive salary with a complete suite of benefits. Application materials are available on our website at MUST INCLUDE APPLICATION, COVER LETTER, RESUME AND THREE REFERENCES. Please all materials to Sara Hudson at hudson@bigskyeda.org, or mail: Big Sky Economic Development Attention: Sara Hudson 222 North 32 nd Street, Suite 200 Billings, Montana Position Open Until Filled. First Review of Applications Begins August 8, 2016.
2 Position Description Region VIII Veterans Business Outreach Center (VBOC) Project Support Specialist Big Sky Economic Development Status: Full-Time/Salaried Salary Range: $34,000 - $40,000 Reporting Responsibility: This position reports directly to the Region VIII VBOC Director. Summary of Essential Role and Responsibilities This position supports the Director of the Region VIII Veterans Business Outreach Center in the capacities of project support and office administration. Specific Duties and Responsibilities Provides project and administrative support to the Region VIII VBOC Director who serves a 6 State region. Schedules appointments, takes messages, runs interference for the Director, performs clerical duties, types notes, performs data entry on all client records, opens and maintains client files, retrieves voice mail and when Director is traveling and communicates all pertinent information as needed, sends correspondence both through the mail and , takes notes if needed. Advocates for the Region VIII VBOC and all programs at BSED. Completes Client In-take Questionnaires and paperwork for all VBOC clients. Sets up web-based counseling and conferences for clients and the Director. Sets up and troubleshoots technical difficulties with associated programs utilized to provide virtual counseling and training (Skype, GoToMeeting, GoToWebinar, GoToTraining, etc.) (May work in collaboration with a technical expert if needed.) Answers general and fundamental questions for veteran entrepreneurs and small business clients. Schedules, coordinates and supports all of the Director s training events, workshops, and seminars by preparing materials, setting up both the logistics and technology support needed, coordinating travel, food, communicating with vendors, volunteers and consultants, and managing client registration and payment, if applicable. Collaborates with the Director on ways to improve systems and processes during weekly one-onone meetings. Submits timesheets and vacation requests in a timely fashion to the Director. Supports the Director and Big Sky Economic Development s Controller s preparation and submittal of quarterly and annual performance reports and monthly reimbursement requests. Serves as the VBOC s First Point-of-Contact for all clients (pre-screens for specific needs). Supports the Director in developing press releases, posts and photos for social media, websites, marketing collateral, and other communications for distribution and promotion throughout the region. Performs duties assigned by the VBOC Director. BIG SKY EDA-EDC EMPLOYEE JOB DESRIPTION 2
3 Required Knowledge, Skills and Abilities Ability to learn and explain general overview of VBOC programs to clients, constituents, and stakeholders. Must have demonstrated knowledge of military culture, (veteran is preferred). Must be detail oriented, organized, and capable of multitasking, managing several projects at one time, excellent customer service and interpersonal skills, ability to adapt, take direction, and learn new systems and processes as needed. Committed to client satisfaction with a high regard for others and completing tasks on time. Minimum Qualifications Associate or Bachelor Degree from an accredited Institution in Business Administration, Finance, Accounting, Public Administration, Communications, Marketing or a related field of study is preferred with a minimum of five years experience in related work. The employee must have a strong working knowledge of Microsoft Office applications including: Excel, PowerPoint, Word, Outlook and Access as well as Adobe. The employee must have a minimum of 3 years experience in a support role. Physical Abilities and Job Requirements The physical demands are representative of those that must be met by an employee in order to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Daily duties of this job will involve reasonable amount of standing, sitting, lifting, driving, public interaction, and computer use. Such activities will require sufficient manual dexterity, vision, mobility, clarity of speech, and hearing to effectively perform the duties and responsibilities of this position. Work hours will generally be 8:00 A.M. to 5:00 P.M., Monday through Friday; however, participation in program activities, trainings and workshops outside of normal business hours may be required periodically. POSITION TITLE: Region VIII VBOC Project Support Specialist The above statements are intended to describe the general nature and level of work being performed by the individual assigned to this position. This job description is not intended to be an exhaustive list of all responsibilities, duties and skills of the employees in this position. I have read and accept the duties and responsibilities as outlined. I have also been given the opportunity to discuss any questions or concerns regarding any or all of the above directly with my supervisor prior to signing this document. Further, I agree to notify my supervisor immediately in the event that I am unable to fulfill any or all of the duties as outlined above. I understand that Big Sky Economic Development reserves the right to revise or change this job description as the need arises. I have reviewed this job description and received a copy. Employee Signature Supervisory Signature Date Date Acknowledgement of receipt and understanding of this job description: Signed by: DATE: BIG SKY EDA-EDC EMPLOYEE JOB DESRIPTION 2
4 BIG SKY ECONOMIC DEVELOPMENT AUTHORITY 222 NORTH 32 ND STREET BILLINGS, MONTANA (406) APPLICATION FOR EMPLOYMENT AN EQUAL OPPORTUNITY EMPLOYER APPLICANTS: IN ORDER TO BE CONSIDERED FOR EMPLOYMENT, THIS APPLICATION MUST BE COMPLETED ENTIRELY. PLEASE REMEMBER TO PRINT CLEARLY, READ AND SIGN THE LAST PAGE. Today s Date: Name in Full: Phone #: Position Applying For: Last First Middle Number & Street City State Zip Code Message List other names, if any, used on employment or education records: EDUCATION High School Name/City, State of School Course of Study Check Last Year Completed 9 ( ) 10 ( ) 11( ) 12 ( ) List Diploma or Degree College 1 ( ) 2 ( ) 3 ( ) 4 ( ) Graduate School Other Training
5 EMPLOYMENT HISTORY This section must be completed entirely. Do Not substitute a resume. List all work experience, paid or unpaid, beginning with your current or most recent job. Include military experience as well as volunteer jobs that you wish to have considered as part of your qualifications for the position you are seeking. Describe each job separately, emphasizing your specific tasks and any supervisory, technical or other responsibilities. Explain all breaks in continuous employment. If more space is needed, additional pages can be added. Position/Title Start Date: End Date: Position/Title Start Date: End Date:
6 Position/Title Start Date: End Date: Position/Title Start Date: End Date: MONTANA PREFERENCE ACTS If you are claiming reference under Montana Veterans Employment Preference Act or Handicapped Persons Employment Preference act, complete the following: To claim Veterans Employment Preference you must be a U.S. Citizen and check on of the boxes below: () A Veteran separated under honorable conditions, () A Disabled Veteran separated under honorable conditions, () The spouse of a disabled Veteran if the veteran s disability prevents him/her from working, () The remarried surviving spouse of a veteran or disabled veteran, () The mother of a veteran, if the Veteran lost his/her life under honorable conditions while serving in the Armed Forces, or has a service-connected, permanent, and/or total disability.
7 ADDITIONAL INFORMATION Professional Memberships & Affiliations: Professional & Trade Licenses: Have you ever been employed by this company before? When? In What Job? Do you have a relative working for this company? Yes No If yes please explain, this will not exclude you from hire Have you ever been convicted of a felony? Yes No If yes, please explain, this will not exclude you from hire Why are you interested in this particular job? What skills and training qualify you for this position? What portion of your work experience qualifies you for this job? READ THE FOLLOWING CAREFULLY, THEN SIGN AND DATE THE APPLICATION: Your interest in employment with Big Sky Economic Development Authority is sincerely appreciated. Please feel free to attach your resume to this application or any other additional comments that you feel will be helpful in evaluating your qualifications for the position. I understand that falsification, misrepresentation or omission of information is sufficient cause for rejection of this application, or if hired, dismissal from employment. I grant permission for the representatives of the Big Sky Economic Development Authority to investigate my references and release said Company, as well as my former employers, from any and all liability resulting from such investigation. Date: Signature:
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