TENDER for Selection of Vinyl / Flex printer under Rate Contract for Two Years

Transcription

1 TENDER for Selection of Vinyl / Flex printer under Rate Contract for Two Years Bank of Baroda invites sealed tenders on two-bid system basis from established vinyl / flex printers operating in Mumbai City. The Bank will short-list one or more printers based on technical and commercial bid and enter into Rate-Contract with the selected printer(s), for two years, for its printing requirement of vinyl / flex material. [Please note that this tender is not for seeking printers for printing on regular paper or paper based output.] The sealed tenders should reach the following address:- The Asst. General Manager (Marketing & Corp. Comm.) Bank of Baroda Baroda Sun Tower C-34, G-block, Bandra Kurla Complex Bandra (E), Mumbai Last Date of submission 23 rd April 2013 by 1400 hrs The Tender document should be submitted in TWO SEPARATE Envelopes - properly sealed and clearly super-scribed as Envelope 1 - Technical Bid Tender for Selection of Vinyl / flex printer Envelope 2 - Commercial Bid Tender for selection of Vinyl / flex printer. Eligibility Criteria: The bidders should have full-fledged printing setup (preferably Vutek Machines) in Mumbai. The bidders should have an in-house independent fabrication unit. The bidders must have been in vinyl / flex printing business for at least 3 years. The bidders should have the capacity of printing a minimum of sq. ft of vinyl / flex material per day. Scope of Work: Bank will request the printer to print vinyl / flex for its display requirements in and around Mumbai City during the rate contract period, as per requirement. This will include display material for hoardings, bus-shelters, pole kiosks, banners, bus-wrap, train-wrap, etc. The scope of printing will include all outdoor and indoor media utilities. Bank may require the printer to print display materials on various substrates like flex (front lit, back-lit & self-adhesive), vinyl, one way vision, translates, etc. The Printer may

2 be required to use different make of substrate (Flex/Vinyl) viz. Chinese / LG / Star depending on the requirement. Bank, therefore, requires the printer to provide the Technical & Commercial bid for material of various quality standards, indicating the Make and Grammage. Confidentiality Clause: The bidder shall keep confidential all the information relating to the project or to any other aspect of Bank s business that comes into its possession as a result of or in connection with its work under this project. Discretion Clause: The Bank reserves the right to reject any / all applications without assigning any reasons thereof. Mere submission of an offer to the Bank does not entitle an applicant to any benefits / rights / preference in selection. Canvassing is prohibited and will lead to disqualifications. Bank may award the work order/ s to more than one printer at its sole discretion. Selection of a printer(s) will not entitle the said printer(s) to ask for work as a matter of right. It shall be purely the Bank s discretion to award work to any of the printer(s) so selected. Validity of Tender: The Tender will remain valid and open for evaluation according to the terms for a period of at least three (3) months from the date the tender submission date closes. Submission of Bids: The bids should be submitted in TWO SEPARATE ENVELOPES, containing Technical and Commercial bids, properly sealed and clearly super-scribed as Technical Bid Tender for selection of vinyl / flex printer and Commercial Bid Tender for selection of vinyl / flex printer. The Technical Bid should be submitted as per Annexure A. The Commercial Bid should be submitted as per Annexure B. The Bids should be submitted as per details given in Annexure C. The bidder must substantiate all claims made in the Technical Bid by submitting copies of the following documents as enclosures to the Technical Bid : Client Certificate/s from at least two of their important customers. Statement of Experience (including Names of client/s, nature of project(s) and no. of years since in business). TAN, ST No. & Service Tax No. (As Applicable). Profile of Management Team, Organization Structure, Employee Strength. Photographs of office / facility / machines / infrastructure. Bids received later than the schedule given in Annexure C will be rejected.

3 Bids must be submitted strictly as per Tender Document and in the prescribed Formats along with relevant enclosures. Applications submitted in formats other than prescribed in this Tender Document and/or with modification/deviation may be liable for rejection. General Terms: The selected Printer / Agency for the above jobs will have to ensure timely supply of display material directly to OOH media agencies as and when required by the Bank. The quality parameters / specifications for the display material are to be strictly adhered to and deviations in the same, if found, would be viewed as violation to the contract and suitable action as per the contract will be imposed. Bank will, at random, arrange for verification of quality of materials used and printing the same, through third party or otherwise. The Bank reserves the right to reject any or all applications or the entire Annual Rate Contract exercise without assigning any reason, whatsoever. The Bank reserves the right to scrap the Tender at any time at its discretion without assigning any reason, whatsoever. Relevant information / copies of certificates should be annexed to the Tender. Nonreceipt of any information / certificates with the Tender may entail rejection of the Tender. The selected bidder(s) shall enter into an Agreement with the Bank after the final selection process is over as per terms and conditions which are mutually agreed between the parties. In case of any clarification in the matter, the bidder may contact Asst. General Manager (Mktg. & Corp. Comm.) on any working day, during office hours. Asst. General Manager (Mktg. & Corp. Comm.) Bank of Baroda Baroda Sun Tower C-34, G-Block, Bandra Kurla Complex Bandra (E), Mumbai

4 PRINTING OF FLEX / VINYL: FORMAT FOR TECHNICAL BID 1 Name of Firm / Organization ANNEXURE A 2 Office Address Tel. Fax Printing Press Address Tel. Fax Type of Firm / Organization (Tick appropriate) 3 Date of Establishment (Enclose relevant Documentary Proof) Proprietor ( ) Partnership ( ) Pvt. Ltd. ( ) Public Ltd. ( ) ( ) / ( ) / ( ) (DD) / (MM) / (YYYY) 5 Annual Turnover for the last three years (in Rs Lac) (Please attach IT Return for each FY) FY FY FY Number of employees Technical Management/ Administrative Total 7 PAN No. TAN No. Sales Tax No. Service Tax No.

5 Machine / Installation Details (Enclose photograph of printing press facility) Sr. No. Make Manufactured by (Name of Country) Date of purchase (dd/mm/yyyy) Number of machines installed (In Nos.) Printing Capacity per Machine (In Sq. Ft. per Day) Experience Details Sr. No. Name of Client Number of years of association (enclose relevant documentary proof) We do hereby declare that the above stated information is true to the best of our knowledge and belief. Authorized Signatory On behalf of: (Firm name and seal) Date: Place

6 PRINTING OF FLEX / VINYL : FORMAT FOR COMMERCIAL BID ANNEXURE - B (Submission of Commercial Bid for the following items for a period of two years effective from the date of confirmation by the Bank) Sr. Item Rate per Sq. ft. Taxes (@ %) Total Cost per Sq. ft. (incl. of Taxes) Micron Vinyl Front Lit Backlit Front Lit Backlit Front Lit Backlit Chinese LG Any other (pl specify name) 2 Flex GSM Front Lit Chinese LG Any other (pl specify name) 3 Flex 18 ONZ Backlit Chinese LG Star Any other (pl specify name) 4 One Way Vision Vinyl 5 Translite Vinyl Note: Please ensure to attach a small sample (size 10cm x 10cm) of each material of each item, duly marked, for ready reference and record, failing which the Bid may be liable for rejection. Authorised Signatory On behalf of: (Firm name and seal) Date: Place:

7 ANNEXURE - C Important Dates Sr. No. Particulars Date and Venue 1 Tender-Notice Issuance Date 3 rd April Last date, time & Venue for submission of RFP 23 rd April 2013 by 1400 hours IST to The Asst. Gen. Manager (MKTG & Corp. Comm.) Bank of Baroda,, 6th floor, Baroda Sun Tower, C-34, G-Block, Bandra Kurla Complex, Bandra (East), Mumbai Date, Time and Venue of Opening Technical Bids 25 th April 2013 at 1600 hours IST at Bank of Baroda, Marketing & PR Dept. 6th Floor, Baroda Sun Tower, C-34, G-Block, Bandra Kurla Complex, Bandra (East), Mumbai Date, Time and Venue of Opening Commercial Bids The same will be communicated to the successful bidders in the technical evaluation separately. 6 Address for Communication The Asst. General Manager (Mktg. & Corp. Comm.) Bank of Baroda,, 6th Floor, Baroda Sun Tower, C-34, G-Block, Bandra Kurla Complex, Bandra (East), Mumbai mktg@bankofbaroda.com Note: Bids will be opened in the presence of the Bidder s Authorized Representatives (maximum two representatives per bidder) who choose to attend. In case the specified date of submission & opening of bids is declared a holiday in Mumbai, the bids will be received till the specified time on next working day and will be opened at 04:00 PM on the same day.