Job Specification Summary. : R660, CTC per annum (negotiable) : FAS/LLS/PD/RECRUITMENT/CON929. Introduction

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Job Specification Summary Name of position : Projects Manager Opening date for applications : 16 October 2017 Closing date for applications : 3 November 2017 Commencement date : 1 January 2018

1 Job Specification Summary Name of position : Projects Manager Opening date for applications : 16 October 2017 Closing date for applications : 3 November 2017 Commencement date : 1 January 2018 Department : Projects Salary : R660, CTC per annum (negotiable) Reference : FAS/LLS/PD/RECRUITMENT/CON929 Introduction The Finance and Accounting Services Sector Education and Training Authority (Fasset) invites applications for a Projects Manager responsible for the overall management, execution and completion of discretionary projects in line with the Seta s organisational strategy, mandate and goals. The Projects Manager is tasked with the design, planning, budgeting, implementation and reporting of discretionary projects aimed at addressing scarce skills in the sector and the achievement of set performance targets. This entails deploying a multi-disciplinary approach to project management to ensure effective financial, stakeholder, people management and that robust project monitoring and evaluation is implemented to deliver on the required outputs. This is a contract position until 31 March 2020 in line with the re-establishment of Setas until this period by the Minister of Higher Education and Training. Fasset is the Finance and Accounting Services Sector Education and Training Authority (Seta). Over 20 Setas were established in March 2000 in terms of the Skills Development Act, to cover all sectors in South Africa, including Government. The members of a Seta include employers, trade unions, professional bodies, government departments and bargaining councils, where relevant, from each industrial sector. Visit the Fasset website on for more information on the Seta. Objectives of Fasset To develop the competence of current employees and potential employees: - Improving the quality of life of employees, their prospects of work and labour mobility - Improving productivity in the workplace and the competitiveness of employers Page 1 of 5

2 - Promoting self-employment in situations where the sector is experiencing job shrinkage. To increase the levels of investment in education and training and to optimise the return on this investment To position the Fasset sector as the "sector of career choice" for prospective learners and entrants into the labour market To encourage employers and employees to adopt a culture of lifelong learning through: - Using the workplace as an active learning environment - Providing employees with the opportunities to acquire new skills - Providing opportunities for new entrants and potential entrants into the sector labour market and enhancing access to opportunities to gain work experience. To support the objectives of the Employment Equity Act of 1998 To enhance access to learning opportunities and to facilitate the recognition of prior learning To ensure the quality of education and training in the sector To expand the provision of education and training in this sector through sound partnerships with public and private sector service providers To encourage greater cooperation between the public and private sectors To co-operate with the South African Qualifications Authority and other Setas, in support of the objectives of the Act Knowledge, Experience and Attributes Needed The following knowledge, experience and attributes are required for this position: Knowledge and experience Successful track record in managing multi-stakeholder projects An understanding and proven experience in managing and delivering on projects within scope, time, budget and set targets Best practice knowledge and understanding of the post-school education and training system and its role-players Proven project management experience in planning, design, budgeting, implementation, monitoring and reporting of projects An understanding of the public sector and the Seta environment is preferable Skills Excellent organisational skills Strong analytical, critical thinking, problem solving and judgement skills Excellent interpersonal and communication skills Numeracy skills and commercial awareness Ability to develop and sustain effective relationships with a broad range of stakeholders Strong people, team working and conflict management skills Ability to work independently and collaboratively across teams internally and externally Ability to respond quickly, effectively and flexibly Management and leadership skills Ability to meet deadlines and work calmly under pressure Page 2 of 5

3 Exceptional skills with Microsoft Word, Excel and PowerPoint Personal attributes Strong project management experience An understanding of and commitment to skills development Well organised self-starter with ability to multi-task and think outside the box Detail-oriented and ability to see the bigger picture to set clear direction and goals in line with organisational priorities/ goals Excellent planning and critical thinking ability Strong adaptor, flexible and ability to manage change Ability and willingness to function as a key contributor and tactical implementer Demonstrated ability to increase productivity and continuously improve methods, approaches, and departmental contribution MINIMUM REQUIREMENTS B degree in project management and/ or qualification in related field 5 years related experience Project proposal and establishment Key Performance Areas Lead the planning and implementation of projects Facilitate the definition of project scope, goals and deliverables Define project tasks and resource requirements Develop full scale project plans Plan and schedule project allocations Manage project resource allocation Financial Management Manage project budget and funding allocations Track expenditure across projects and services Produce budget variance, audit and compliance reports Review monthly project reports and vet requests for payment Ensure adherence to procurement and other related policies Contract management Stakeholder Management Engage and manage stakeholder expectations and concerns Build constructive relationships with stakeholders Facilitate change management and project initiatives that contribute to business solutions Keep stakeholders informed and updated Page 3 of 5

4 Ensure that stakeholder relationships are productive, encourage buy-in and commitment and that mutually beneficial results are achieved Strategic Monitoring and Evaluation Monitor project progress and management of contracts Review monthly project progress reports and action accordingly Assess project risks and determine impact on project viability, scope, budget, timelines and quality Manage day-to-day project risks and provide recommendations for risk mitigation on adverse events Manage and track project deliverables and target achievement Implement and monitor project changes/ interventions to achieve project outputs Conduct project evaluations and prepare assessment results Reporting Prepare project progress reports detailing time, cost, quality, risk issues and solutions Report on trends and other key areas of research interest for impact and evaluation purposes Present current, accurate and timely information for informed and strategic decision-making Develop and maintain accurate and complete records for all project-related documentation for reporting and auditing purposes People Management Assemble and coordinate project staff Provide direction and support to project team Ensure that the projects department is upskilled and acquire required competencies Mentor and develop project staff Generic responsibilities Work in accordance with Fasset s policies and procedures Contribute to organisational development initiatives, as required Monitor progress of actions, as required, reporting any slippage against approved timelines Demonstrate a positive commitment to organisational values Manage risk and create innovative solutions to problems Ability to work unconventional hours, stress tolerance and travel extensively Date of Commencement of Position Successful candidate will be required to start on the 1 January This is a contract position which will end on 31 March Page 4 of 5

5 Salary The salary to be offered for this position is R660, CTC per annum. Assessment Applicants will be required to take a proficiency test assessing the knowledge, experience and attributes needed. Applicants are expected to make a maximum of 2 hours available for the interview and assessment. Shortlisted candidates will be required to undergo psychometric assessment to confirm attitudinal and behavioural alignment to the position. The assessments takes a full day from 07:30 to 17:00 Contact Details Send your full curriculum vitae via to: recruitment@fasset.org.za for receipt no later than end of business on 3 November Enquiries must be directed to the Human Resource Manager - Thokozani Nongauza at FASSET adheres to the principles of EE Act and Affirmative Action and these principles will apply in the selection process for this role. Recruitment agencies should ensure that a maximum of three CVs reflecting your best candidates for this job are submitted and that the selected applications reach Fasset by the closing date as no late submissions will be accepted. A summary report of recruitment agencies registration on the National Treasury s Central Supplier Database will be required. Should you not hear from Fasset within 4 weeks of the closing date of please consider your application to be unsuccessful. Communication will be entered into with shortlisted candidates only. Page 5 of 5

POSITION DESCRIPTION SENIOR ADVISOR - OPERATIONS REPORTING TO: CHIEF OPERATING OFFICER LOCATION: HEAD OFFICE, BARBADOS

POSITION DESCRIPTION SENIOR ADVISOR - OPERATIONS REPORTING TO: CHIEF OPERATING OFFICER LOCATION: HEAD OFFICE, BARBADOS SUMMARY OF RESPONSIBILITIES The Senior Advisor - Operations is the key stakeholder