Cloud Payroll, Leave & Attendance Management

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1 Cloud Payroll, Leave & Attendance Management Best B2B Application MCA ebusiness Award Winner shireburn.com/indigo

2 Shireburn Indigo Payroll is an award-winning web-based payroll, leave and attendance management solution built entirely with HR and payroll administrators in mind. It is designed to simplify your work, automate as many processes as possible, and provide you with a platform to better manage your entire workflow, accessible from virtually anywhere. Using our years of payroll software experience in the local market, we built a system that you ll find simple to use and practical, whilst comprehensive in its capacity. Whether you manage the payroll for a small or large number of employees, Shireburn Indigo helps eliminate much of the administration that comes with payroll. The system includes an Employee Portal that allows employees to manage their leave, view their payslips and more, leaving you to concentrate on more important matters. As a trusted payroll software provider for more than 30 years, you can set your mind at rest that you ve got a system that s in complete compliance with Malta Government and Inland Revenue regulations. You ll have everything you need to honour your legal obligations and more. We re a team of 50 talented individuals, working with nothing but the latest technologies and tools in order to bring you the very best in payroll software. We work with our users to understand their needs, and take this feedback on board to constantly expand the Indigo platform, making payroll easier for you. It is no wonder then, that more local companies continue to trust us with their payroll, moving onto the cloud platform with us. You can benefit too.

3 At a glance Manage your payroll, leave and attendance in one system Work from anywhere, with an internet connection Reduce administrative burden with a built-in Employee Portal for leave management and more Access salary and payroll calculations from one screen across all years Get all the help you need with unlimited telephone, remote and chat support Make use of our automatically updated Payroll Rates and Tax Bands Understand where we re heading with a full product road map Put your mind at rest with Microsoft Azure s high security levels Includes all Software Updates and Data Backups

4 WHY SHIREBURN INDIGO PAYROLL? 1 Empower employees with a Self Service Employee Portal With Shireburn Indigo Payroll, employees are empowered through a dedicated self-service portal that allows them to securely access their own payslips, view vacation leave balances, apply for leave, out of office, or working from home options, and retrieve a number of documents such as their own FS3 forms. For the HR and Finance Department, this leads to a great reduction in man-hours and administrative overheads as employees learn to manage parts of their own payroll. Managers can approve vacation leave applications on the go while viewing any leave overlaps and available resources within the department or team on that particular day. Managers can also monitor vacation leave balances of their team members and can be given controlled access to employee records. 2 Consolidate Payroll, Leave and Attendance into One System With Shireburn Indigo Payroll you also get built-in leave management functionality, customisable for company policies, working patterns, holidays and more. This caters for all leave types over and above vacation, which may include sick, maternity, paternity, accrual, birth of a child and more. In addition, you can also use Shireburn Indigo Payroll for recording of Out of Office instances, where a person may be away from the office for business reasons or simply working from home. Attendance records from a range of logging devices can also be imported into Shireburn Indigo Payroll, ensuring you have all your payroll related data in one place. HR personnel will be able to issue two specific reports: An Attendance Report providing daily or weekly total number of hours worked for each employee. An Exceptions Report which analyses the hours that employees worked, together with their approved leave, and compares their number of hours with their Work Schedule Profile, providing HR with a quick report on employees who have worked more than or less than required. This and more helps eliminate much manual data processing, whilst eradicating any issues of synchronisation between different systems.

5 3 Structure your organisation with a graphical Organisation Chart Give structure to your organisation with an organisational chart, outlining hierarchies, departments, teams and more. You can also easily allocate employee authorisers through a drag and drop function, allocate new employees to their respective departments, or simply move staff members from one team to another. It is this graphical structure that forms the basis of your online leave approval process. 4 Visualise all Payroll Activity in one Calendar View Visualise all key company and HR data in one calendar view, graphically displaying all payroll activity including contract expiry, work anniversary, work permits, expiry of probation period, birthdays and more. You can also set up your own calendar events for your own view or share with other members within the HR Department.

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7 5 Work more Securely Shireburn Indigo Payroll is built with tighter security standards for your business. Hosted on the Microsoft Azure Cloud, the system not only complies with Microsoft s standards, but is backed by our own efforts to increase platform security with special regard to payslips delivery, stronger filtered access and more. In addition, Shireburn Indigo Payroll supports multi-factor authentication. You will also be able to keep track of usage, browsing history and access logs with top of the range history and audit trail facilities. Furthermore, Shireburn Indigo Payroll boasts advanced user rights control, giving you the option to restrict payroll user access to a specific company, department, unit and many other variables. 6 Work from Anywhere Shireburn Indigo Payroll is a cloud hosted, web-based solution that allows you and your team to manage the payroll and leave process on the fly, accessible anytime from anywhere. You will automatically receive the latest updates and need not worry about users working with the latest software version. At Shireburn, we also guarantee payroll uptime as part of our service level agreements.

8 7 Reduce IT Touch Costs Reduce your IT touch costs and dependency with hosting on the Microsoft Azure Cloud. Eliminate the need to maintain and service your hardware and striving to keep them up to date. 8 Pay as you Grow Like you, we don t like hidden charges. So with Shireburn Indigo Payroll you pay one simple monthly fee per employee, inclusive of payroll, an employee portal, leave management facilities and Shireburn s support service. The subscription fee also includes hosting, back ups and software updates as well as any required updates to tax bands, rates and contributions. Data Driven Data is presented in a rich grid format. This is particularly important to payroll users dealing with large amounts of employees and related information. We strive to simplify the data input process, so that even the process of creating a new employee record becomes effortless. Filter and sort your employees list in ascending or descending order, use filtering functions, search and more. Drill down and drill across employee and payroll data in order to easily obtain the data you are after with just a few easy clicks.

9 9 Work more Efficiently Designed with the user and practicality at the core of all functionality, every process is that much simpler and quicker with Indigo. Configure it: Personalise Shireburn Indigo to both company and individual users with a range of screen layouts to choose from and preference saving options. Set notifications: Set a watch on an employee record and be notified if any data changes; be notified when someone is getting close to the end of their probation period. Search and filtering: Find what you need in no time, be it data or functions. Extensive reporting: Key reports are embedded in Indigo and can be issued at the touch of a button. Compare staff salary packages with other staff members or for the same staff across two years. This is highly effective for staff review analyses. Extensive business reporting also help business owners to better understand their payroll costs. Issue reports based on HR requirements and financial needs based on departments and/or cost centre analyses. Visualise data with analytics and dashboards: Obtain the data you need when you need it and in the format required. A selection of real time reports, analytics and dashboards are available online or to export to common standards such as an Excel spreadsheet. Collaborate: Improve communications and data sharing within company departments. Built in features such as comments, record tags, record watching and record attachments all help consolidate data about payroll and employees whilst improving knowledge-sharing between departments.

10 10 Top Notch User Software Support and Training With Shireburn Indigo Payroll, you can benefit from better software support with an extensive online help, inclusive of search and live chat functions, over and above our traditional support services, and telephone channels. Visit indigohelp.shireburn.com, browse around and ask us anything through the online chat. The system also comes with a number of feedback and suggestion opportunities for users to rate the product and let us know how we can improve. We value your feedback and take this on board in our product roadmap. In addition, we also offer training in the use of our solutions, both upon implementation, but also at regular intervals to support your changing staff. New users within your company can be trained during these sessions alleviating pressure from your team, whilst giving more advanced users the chance to refresh their knowledge of the software and its use.

11 More Payroll Functionality As part of managing the payroll process, Shireburn Indigo Payroll boasts of a number of features and functions that can help further simplify your day. Flexible pay types and leave types Unlimited number of companies and employee categories Easy to switch between companies within the group with auto upload of required screen NO END OF YEAR ROUTINES Simply because we understand your concerns, we ve designed Shireburn Indigo Payroll in such a way that you will no longer need to run any end of year routines whatsoever. You can easily switch over to the new year at the click of a button. Data is maintained on the system across all calendar years, allowing you to effortlessly switch from one calendar year to another. Copy and paste employee records from one company to another, saving you time re-inputting data Detailed employee history and audits Issues payslips with various delivery options Provides payroll analysis Allows for SEPA compliant direct credit payments Automatic Maternity Leave Trust Fund management Automated calculation for new and terminated employees including bonus and vacation leave values Issues all government statutory reports Automatic SSC and FSS deductions Highly functional single payroll screen managed by the Indigo work flow process to finalise and close your individual payroll runs Automated generation of electronic lodgements files Technical options to read and write data to other systems through specifically designed APIs

12 Get Started With a number of automated set up and migration options, Shireburn Indigo Payroll is quick and easy to get going, both for small and large organisations. The system is designed to get you started in no time at all. Get in touch with us to find out how. shireburn.com/indigo Shireburn Software Ltd SkyParks Business Centre, Malta International Airport Luqa LQA 4000 Malta T E. info@shireburn.com W. shireburn.com/indigo