Job Title: Human Resources Director Class: Exempt. Department: Human Resources Range: 18 DOE

Size: px

Start display at page:

Download "Job Title: Human Resources Director Class: Exempt. Department: Human Resources Range: 18 DOE"

Douglas Payne
6 years ago
Views:

1 Rural Alaska Community Action Program, Inc. Position Opening In and Out of House 03/01/2018 open until filled Location of Job: Anchorage, AK Resume Required with Application (Relocation costs will not be paid) JOB DESCRIPTION Job Title: Human Resources Director Class: Exempt Department: Human Resources Range: 18 DOE Division: Administration Supervisor: Chief Executive Officer JOB SUMMARY: The Human Resources Director is directly responsible for the overall administration, coordination, and evaluation of the human resources function. Plans, directs, manages and coordinates personnel and human resources activities of the agency including developing the annual department priorities for the agency s strategic plan, preparing and monitoring of department budget, recruitment, training, employee relations, safety, compensation and benefit plans, wellness initiatives, personnel policies and procedures, and regulatory compliance. This job description in no way implies that these are the only duties to be performed by the employee. Employees may be required to perform any other duties within this or a lower level job upon request of the immediate department or division supervisor. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions (please refer to the Human Resources Department for any reasonable accommodations.) ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES: 1. Annually reviews and makes recommendations to executive management and/or leadership team staff for improvement of the organization s policies, procedures, and practices on personnel matters. 2. Maintains knowledge of industry trends and employment legislation and ensures organization s compliance. 3. Maintains responsibility for organization compliance with federal, state, and local legislation pertaining to all personnel matters. 4. Communicates changes in the organization s personnel policies and procedures and ensures that proper compliance is followed. Page 1 of 6

2 5. Assists executive management and/or leadership team staff in the annual review, preparation, and administration of the organization s wage and salary program. 6. Coordinates or conducts exit interviews to determine reasons behind separations. 7. Consults with legal counsel as appropriate, or as directed by the C.E.O., on personnel matters and advice on policies and procedures, employee handbook, and safety handbook. 8. Works directly with department managers to assist them in carrying out their responsibilities on personnel matters. 9. Recommends, evaluates and participates in staff development for the organization. 10. Develops and maintains a human resource information system that meets the organization s personnel information needs. 11. Supervises the staff of the Human Resources Department, including, but not limited to the Human Resources Manager, Human Resources Generalist & Trainer, Human Resources Specialist, Human Resources Safety and Wellness Coordinator, etc. 12. Participates in Leadership Team meetings and special projects and seeks additional responsibilities. 13. Serve as the Department s representative to the company s strategic planning process and develop annual goals, objectives and strategies with measurable outcomes and implement plan. 14. Prepare and monitor the Department s annual budget. Able to code invoices properly. 15. Serve as a link between management and employees by administering and interpreting and personnel policies and procedures and handbooks in compliance with employment regulations. 16. Responsible for the staffing duties of the Human Resources Department including recruitment, training, fostering team building and a customer service approach to providing support, performance evaluation and work assignments. 17. Advise managers on organizational policy matters such as compensation, performance management systems, equal employment opportunity, harassment and job accommodations. 18. Assist managers, and where necessary, recommend appropriate actions with challenging staffing matters, including dealing with employee grievances, firing employees and administering disciplinary procedures. 19. Serve as agency EEO Officer and, with legal assistance, represent the agency at personnel-related hearing and investigations. 20. Perform a variety of technical duties in support of the human resources programs and resolve personnel-related issues and concerns with discretion and confidentiality. 21. Oversee, create, and revise policies and procedures and employee handbook with current laws and company needs, coordinate with department stakeholders for their input and review, coordinate with legal counsel for legal review, revise and prepare documents for finalization to the Board of Directors for their approval. 22. Ensure job descriptions are developed consistent with agency policies and classification system before final approval by C.E.O. 23. Ensure employee benefit plans (i.e., medical, dental, vision, life, COBRA, retirement, EAP and workers compensation, FMLA, etc.), are administered according to agency policies and Page 2 of 6

3 procedures, plan documents, and IRS and ERISA regulations. Provide corresponding reports and follow-up as required. 24. Plan, organize and oversee personnel training, new employee orientation, employee relations, workers compensation matters, and safety and wellness activities to foster positive attitude toward organizational objectives. 25. Monitor and ensure company s employment records are updated and provide regular reports. 26. Provide progress reports at the request of the C.E.O. and quarterly reports for inclusion in the RurAL CAP Board of Directors reports. 27. Able to endure and balance work ethic with reliable attendance. 28. High degree of professionalism; ability to exercise good judgement, courtesy, and tack in working with a diverse staff and residents. OTHER RESPONSIBILITIES: 1. Oversee production of employment statistical and other employee reports as required by management and federal, state and local governmental agencies. 2. Coordinate in-house employee wage and benefit studies and recommend changes. 3. Compose a variety of correspondence, including inter-office communications, s, lists, notices, forms, letters, memoranda, and other materials. 4. Compile and report information required for compliance reporting (i.e., EEO-1, Vets-4212, Municipality of Anchorage compliance contracts, etc.). 5. Prepare employee records for intermittent programs audits, governmental agency audits, and other per functionary-required audits. 6. Generate/format/proofread HR related spreadsheets for HR relevant programs. 7. Develop report formats, graphs, charts, and spreadsheets for HR relevant programs. 8. Track and report progress of assigned tasks and/or projects. 9. Maintain education and professional expertise through attendance at job related seminars, conferences and workshops. 10. Select and foster a team approach with HR staff through regular meetings, collaborative problems solving, professional development, and the dissemination of information. 11. Performs other duties as assigned. COMPETENCIES, SKILLS, AND ABILITIES: 1. Gives full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate. 2. Able to add, subtract, multiply, and divide quickly and accurately by 10-key. 3. Able to establish excellent rapport with people of diverse cultures and belief systems. 4. Communicates effectively orally and in writing as appropriate for the needs of a diverse audience. Page 3 of 6

4 5. Ability to read, comprehend, research, and follow established policies and procedures and handbooks, interpret complex legislation and regulations materials, and able to research complex issues. 6. Ability to effectively present information and respond to questions from groups of manager/supervisors and employees and to the general public both face-to-face and over the telephone. 7. Must have the ability to operate the following equipment: desktop computer, telephone, copier, PC printer, and fax machine. 8. Must have advanced working knowledge of spreadsheets, word processing, and database software programs. WORK ENVIRONMENT/JOB CONDITIONS: 1. Agency is a mandated tobacco, drug and alcohol free workplace. 2. Typical office setting includes sitting, using a desktop computer, telephone, file cabinets and related office equipment. General office environment, shared office space. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 1. While performing the duties of this job, the employee is regularly to grasp, type, see, talk, hear, and lift and carry 50 pounds of weight by utilizing proper lifting techniques and working in a safe manner. This position will also be performing physical activities such as climbing, lifting, balancing, walking, stooping, bending, and handling materials. 2. Occasional performs sedentary activities that require sitting for long periods and repetitive use of hands, wrists and arms for handling, positioning, moving materials, and manipulating things. 3. Must be in good general health and free from serious physical, mental health and/or substance abuse problems. 4. Capable of filing and retrieving information from physical files. 5. Consistent phone use to communicate with employees throughout Alaska. POSITION TYPE/EXPECTED HOURS OF WORK: This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand. TRAVEL: Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected. Occasional exposure to various outdoor weather conditions; rain, snow, cold temperatures when traveling to company s worksites. EDUCATION AND EMPLOYMENT REQUIREMENTS: 1. BA plus two (2) years experience or six (6) years equivalent education and experience, with at least (5) five years of experience in Human Resources Management role. Page 4 of 6

5 2. Experience in strategic planning, developing priorities and developing and implementing plans to meet goals and targets. 3. Ability to process information from various sources and verify data. 4. Must keep all matters concerning participants in strictest confidence as required by HIPAA privacy and the 42 CFR, Part II confidentiality regulations. 5. Must exercise the highest level of confidentiality and integrity. 6. Proven ability and willingness to be self-directed in problem-solving and decision-making and perform basic assignment with little or no direct supervision while also working effectively as a team member. 7. Demonstrated advanced level of computer skills in Microsoft Word, Excel, PowerPoint, Publisher, and Outlook. Ability to use computer based technology in order to locate, access, manipulate, create and retrieve information to share and communicate with others. 8. Ability to manage work time well, prioritize and meet deadlines. 9. Demonstrated ability to work effectively in a team environment. 10. Ability to maintain professional behavior, recognizes customer needs, and interact with diverse groups of people in a responsible and respectful manner. 11. Knowledge, understanding and experience with employment law. 12. Experience in compiling and reporting employee statistics. 13. Demonstrated administrative and supervisory skills. 14. Must be detailed-oriented, possess a high degree of accuracy and work well under pressure. PREFERRED EDUCATION AND EXPERIENCE: 1. Human Resource experience for a non-profit agency. 2. Previous experience administering employee benefit plans. 3. Certification in Human Resources (e.g., PHR, SHRM-CP, etc.). 4. Experience with database systems or Human Resources Information Systems - Ultipro. 5. Experience and knowledge of on-profit or social services environments helpful. EQUAL OPPORTUNITY STATEMENT (EEO) RurAL CAP is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status or any other legal protected status. EOE: M/F/D/V. Please note: This job description is not designed to cover or contain comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. Page 5 of 6

6 Employee s signature below constitutes employee s understanding of the requirements, essential functions and duties of the position. RurAL CAP is an at-will employer. Employee Printed Name: Date: Employee Signature: Created By: [HR] Approved By: Department Manager: Division Manager: Human Resources Director: Chief Executive Officer: FOR HR AND PAYROLL ONLY Work Comp DOL Class ESC Code EEO Class Area 8868 Exempt O&M 62 Page 6 of 6

Preferred Education, Experience or Other Qualifications

Preferred Education, Experience or Other Qualifications KITSAP COUNTY invites applications for the position of: HUMAN RESOURCES ANALYST SALARY: $27.32 - $34.87 Hourly $56,825.60 - $72,529.60 Annually OPENING DATE: 06/08/15 CLOSING DATE: 07/17/15 11:00 PM GENERAL