THE FSSC STEERING TEAM

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1 THE FSSC STEERING TEAM Once the Gap Analysis has been completed, start your FSSC Steering team meetings. During the first team meeting discuss the responsibilities of the Steering team. If there are members that were not involved in creating the project plan, review the project plan and list of steps to implementation. Proposed agenda for the 1st Steering Team meeting: 1. Review the list of steps to implementation. 2. Review the responsibilities of the FSSC Steering Team (these responsibilities will not all be completed in the first meeting, but should be reviewed to clarify the purpose of the team.) Identify task teams and members Identify training requirements for task team members, Food Safety Team members and employees. Use the Premium Training and Templates Package to provide multiple training sessions to train the Team Leader, FSSC Team, Internal Auditors and others. Meet regularly to monitor the project timeline and task team activities and provide resources as needed to meet project goals. Choose a certification body, and schedule the certification audit. Review procedures and other documentation created by the task teams. Review and customize the Management Responsibility procedure. Complete tasks assigned to management. Assign internal auditors and create an audit schedule. Resolve issues as they arise. 3. Identify task teams, team leaders and members. Assign timelines for each team to meet. See our eample table in Appendi A.

2 THE TASK TEAM MEETINGS The team leader is responsible for scheduling the meetings according to the timeline on the gantt chart. During the first team meeting discuss the purpose of the FSSC Steering Team and Task Teams. Give an introduction to the purpose of the individual Task Team that is meeting. Proposed agenda for the fist team meeting: 1. Discuss the responsibilities of the Steering Team and the Task Teams. 2. Review the list of steps for the implementation project. 3. Provide a copy of the procedure and forms templates for the process that the team has been assigned. 4. Review the procedure and forms. 5. Provide a copy of the teams task list. Discuss the tasks that have been assigned. 6. Discuss the proposed timeline that was assigned by the FSSC Steering Team for the Task Team, and start to assign dates and responsibilities for the individual tasks on the list. 7. Determine the frequency of the team meetings, and schedule the net meeting. Prepare the net meetings agenda, and identify action items to be completed before the net meeting. Assign responsibility for the action items. At subsequent meetings you will review action items and progress and assign new action items as needed to complete the task list. The team goal is to design and implement a new process that meets the requirements of the Standard for that system element. The team will accomplish this by using the document templates and the information from the gap analysis. The new process will be documented in the procedure. The procedure and any related forms or documents will be given to the Steering Team for review. Once the procedure is approved, the team will be responsible for seeing that it is effectively implemented.

3 Sample Timeline Tasks Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Assign processes to teams for implementation Document Control Records Management Responsibility Communication Emergency Preparedness Competence, Awareness and Training Infrastructure Work Environment Corrections and Corrective Action Control of Nonconforming Product Recall or Withdrawal Prerequisite Programs Preliminary Steps for Hazard Analysis Food Safety Team Hazard Analysis HACCP Verification Traceability Control of Monitoring and Measuring Internal Audits Train the Audit Team Conduct Employee Training Start Internal Audits and Management Review Stage 1 Audit CERTIFICATION AUDIT

4 CONVENIENT ONLINE TRAINING COMPLETE TRAINING PACKAGE FOR THE FOOD SAFETY TEAM LEADER If you are interested in a quick start and a fast track to your FSSC Certification, use our Complete Training Package to quickly work you through each step of your implementation. Our tools and training help you create a system that is effective, efficient and tailored to your organization. The package includes all of our documents, tools and detailed how-to instructions that will guide your Practitioner through each step of your project. Create a system that is effective, efficient and tailored to your organization. The training series includes the following 5 courses to cover each step of your project: Introduction to FSSC This FSSC online training course is perfect for introducing FSSC and its requirements to the FSSC Food Safety Team Leader, top management and employees! FSSC Prerequisite Programs This course eplains the requirements of the relevant PRP document ISO/TS for food processors, or ISO/TS for food packaging manufacturers.. The Gap Analysis Checklists and Tutorial Includes checklists for the System Elements and Food Safety Fundamentals along with a Gap Analysis Tutorial. Use your Gap Analysis to help make your detailed plan. FSSC Templates and Implementation Tools Documents include our: Manual, Procedures, Prerequisite Programs, Forms, Checklists, Implementation plans and more. Internal Auditing Gain the qualifications and skills you need in order to audit your company s FSSC system effectively and with confidence. Includes an online, interactive practice audit. These courses are also available individually.

5 CONVENIENT ONLINE TRAINING PREMIUM TRAINING PACKAGE FOR THE TEAM LEADER, FOOD SAFETY TEAM & INTERNAL AUDITORS If you are interested in a quick start and a fast track to your FSSC Certification, and want to train your team and your Leader, use our Premium Training Package to quickly work you through each step of your implementation. Our tools and training help you create a system that is effective, efficient and tailored to your organization. The package includes all of our documents, tools and detailed how-to instructions that will guide your Team Leader through each step of your project. Create a system that is effective, efficient and tailored to your organization. The training series includes the following 5 courses to cover each step of your project: Introduction to FSSC (6 seats) This FSSC online training course is perfect for introducing FSSC and its requirements to the FSSC Food Safety Team Leader, top management and employees! FSSC Prerequisite Programs (6 seats) This course eplains the requirements of the relevant PRP document ISO/TS for food processors, or ISO/TS for food packaging manufacturers.. The Gap Analysis Checklists and Tutorial (1 seat) Includes checklists for the System Elements and Food Safety Fundamentals along with a Gap Analysis Tutorial. Use your Gap Analysis to help make your detailed plan. FSSC Templates and Implementation Tools (1 seat) Documents include our: Manual, Procedures, Prerequisite Programs, Forms, Checklists, Implementation plans and more. Internal Auditing (3 seats) Gain the qualifications and skills you need in order to audit your company s FSSC system effectively and with confidence. Includes an online, interactive practice audit. Looking for Corporate Solution? Contact us for a quote!

6 OUR CUSTOMERS SAY... Loved the ease of this training! Mike The course was great and I m very pleased that I chose the online version of the course vs. taking 5 days to attend a live class. Devon OMG, Thank you for being soooo prompt & professional. I have spent literally days trying to get this sorted.. with other providers. Laura We had our initial SQF level 2 Audit in April of 2016 and passed! I am very grateful to have found Vinca as a training tool and you as a resource. Tom THANK YOU! for creating this set of templates, document eamples and tutorials! I have struggled with developing forms and this is a huge time-saver! Again, THANK YOU!!! Cynthia I have completed the course and printed my certificate. It was a very in depth course and etremely informative. I especially liked the section in the Internal Auditor training where there was an actual company to prepare and audit. Very hands-on course. Loved it!! Thanks Bev The training material was ecellent. It was great for the project I am working on. Thank you again and look forward to working with your tools in the near future. Thank you, Bryan The training has been very helpful for me. It has been a good review of items I have already known and the ones I didn t know. I wish I would have taken this training earlier. I like that it is on line and work on it when I have time. I have appreciated your help with questions I had and thank you for that. Penny I have started the documentation section and I am finding that the implementation programme is very good and useful in saving time. I have usually implemented the Food safety systems and HACCP by myself. This programme makes it so much easier and takes the hard grind out of thinking up procedures, PRP s etc. I can now focus on other things and managing my team factory team simply and effectively. Thanks and regards Andrew The course was very challenging and I learned a lot! Kevin It was the perfect course for what I needed. Vickie Thank you for the templates! They are so easy to use and make life a lot easier. Gina I have just completed the SQF Internal Auditor Training module online. I think this a great course! The scope of the training is etensive and gives the trainee all the tools necessary to develop an effective internal auditing strategy. Whether you have an eisting program or are starting from scratch, this training will strengthen your program. This online training module was accepted by our SQF Auditor to satisfy the Internal Auditor training requirement. You can complete the modules at your own pace and practice as much as needed. It is the most cost effective way to get Internal Auditor training. There are no travel or hotel costs making this a great way to train one person or team of internal auditors. Thanks for putting together such a great training tool! Michael Just wanted to thank you for the information you provided through your website. Best purchase I ve ever suggested to my company. We only had a few issues during our preliminary audit (all were epected and none with documentation). Our certification audit should be a breeze regarding procedures and documents. I used the PRP template and added a little info for my own benefit (risk assessment info to justify if we didn t meet compliance). Auditor commented on never seeing a company use that format, but it worked well and saved time. Thought I should pass that on. Thank you! Debbie S

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