Posted: February 23, 2018 Open until filled (BILINGUAL & BILITERATE ENGLISH/SPANISH REQUIRED)

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Herbert Richard
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Posted: February 23, 2018 Open until filled POSITION: PROGRAM: SENIOR HR/ADMIN ANALYST (BILINGUAL & BILITERATE ENGLISH/SPANISH REQUIRED) ADMINISTRATION POSITION DESCRIPTION: Under general supervision

1 Posted: February 23, 2018 Open until filled POSITION: PROGRAM: SENIOR HR/ADMIN ANALYST (BILINGUAL & BILITERATE ENGLISH/SPANISH REQUIRED) ADMINISTRATION POSITION DESCRIPTION: Under general supervision of the HR Coordinator and in close cooperation with the Chief Human Resources Officer and management personnel, performs a variety of responsible, independent office support functions and provides clerical assistance to the HR department. The Senior HR Analyst also provides technical staff support in matters relating to personnel, including but not limited to: recruitment, selection, salary and benefits, workers compensation, leave of absences, health & safety programs, employee relations, documentation and affirmative action, performs related work as required. DUTIES & RESPONSIBILITIES: 1. Supports the Human Resources team with the full range of operational tasks the department is responsible for. 2. Serves as an HR operational partner for the agency, ensuring all HR functions and activities enable business success. 3. Works closely to assist Chief HR Officer in matters relating to the agency health care insurance policies. Is the lead for implementing employee enrollment and billing, or any other HR function related to benefits. Assists staff through claims processes as needed. 4. Acts as main contact and liaison between staff and insurance carriers as needed, performs trouble-shooting for staff as requested. 5. Co-facilitates the Safety Committee meetings for the agency and provides guidance regarding health and safety standards. Coordinates the Agency workplace safety & return to work programs, advising staff in matters relating to on the job safety and assists supervisors with the interactive process. 6. Is the primary lead for the Aptos building ensuring building floor plans and fire safety policies are followed, including scheduling annual fire drills. 7. Is the primary lead ensuring tracking, processing & following up on Workers Compensation claims to minimize losses; ensures all Workers Compensation legal requirements are followed; coordinates vocational rehabilitation and sets up ergonomic assessments, as necessary. Attends WC dispositions, as needed, as well as

2 8. develops and maintains a comprehensive WC employee record keeping system which ensures current, accurate date for both payroll and employee profile purpose. 9. In collaboration with the HR Team and the Hiring Managers, assists with the agency recruitment process for all programs as needed. 10. Takes minutes at various meetings and participates in Union Negotiations, Conflict resolution and disciplinary meetings as needed. 11. Monitors unemployment insurance, and disability insurance claims; verifies employee and applicant employment records. Runs other misc. reports for HR as needed, including the DOL Occupational Employment Report, employee censuses, etc. 12. Completes income verifications, employment verifications, Housing Authority, UE & Disability claims and related requests in a timely manner. 13. Assists with administering leave programs, incl. FMLA, CFRA, PFL, WC, PLOA, etc. 14. Troubleshoots benefits issues on ADP for employees as needed. 15. Assists in cross- training the team as assigned. 16. May supervise HR team in CHRO s absence when requested. 17. Conducts New Hire orientations and reference checks for new employees (including benefits orientations for eligible employees as needed); coordinates the training and professional development of the employees. 18. Assists employees, including management, to interpret and implement Personnel Policies and Union Contracts (under the supervisor of the CHRO) and facilitates communication between employees and management. 19. Supports CHRO in employee relations work. 20. Serves as contact for monolingual Spanish employees, regarding human resources policies and grievances, including CACFP Serious Deficiency provider review process, under the supervision of the CHRO. 21. Acts as relief for the HR Receptionist, including performing all receptionist tasks as needed. 22. Types correspondence, reports, forms, schedules, minutes and a variety of other materials from rough drafts or brief notes. Files materials according to an established filing system; retrieves files and creates new files as required. 23. Prepares, compiles and organizes data, statistics and other information to prepare a variety of periodic and special reports and arranging it into an established format. Duplicates, and distributes such materials. 24. Communicates, develops and maintains effective working relationships with a diverse group of racial and ethnic groups, lifestyles and backgrounds. Across the agency and with representatives of outside organizations, including governmental and community organizations, and others in regular contact with the agency. In a manner that communicates values of customer service, leadership, dignity and respect. 25. Upholds and follows established policies on confidentiality, program integrity, computer security, and conflict of interest. 26. Assists and supports program staff in general program work as needed and requested,

3 Job descriptions are intended to be illustrative only; they are not designed to be restrictive or to define each and every assigned duty and responsibility. In an organization of this nature, each employee is expected to perform such duties as necessary to fulfill the stated goals of the agency. MINIMUM QUALIFICATIONS: Knowledge of: standard office practices and procedures; methods of collecting, organizing and presenting data and information; computer programs and hardware; HR practices and policies, including Labor Law; and proper grammar, spelling, punctuation and correspondence format. Skill in: providing technical administrative support in a variety of areas; maintaining accurate records, compiling data, and preparing reports according to an established format; effectively organizing assigned tasks and working within guidelines; filing accurately and making accurate arithmetic calculations; interpreting and explaining benefit policies/procedures and other HR processes; having the ability to remain calm in stressful and/or demanding situations; A qualified candidate will be: a positive, compatible, assertive co-worker that supports the human resources department in all capacities; trustworthy & able to keep all information in the human resources department as highly confidential; computer literate, proficient in Microsoft Programs; articulate, organized, positive, respectful, professional and focused; excellent verbal and written English and Spanish communication skills; capable to be flexible, yet disciplined to complete task on time; open minded to learn new tasks; self-directed; responsible to support the Chief HR Officer and HR Coordinator; committed to go "the extra mile" to deliver great internal customer service; must be dependable, dedicated, accurate, and able to prioritize and follow work instructions with minimal supervision; and be approachable at all times with a professional & positive demeanor.

4 OTHER REQUIREMENTS: Bilingual/Biliterate-Spanish/English required. Strong writing and communication skills. Knowledge of or ability to learn Labor Law. Must be able to work at a computer for full workdays; some routine lifting and reaching requirements. Must have a valid CA Driver s License for work-related tasks as needed, have access to drive a motor vehicle incidental to the performance of the work and be insured. Must pass a criminal background screening. Bachelor s Degree required and at least 2-3 years HR work experience preferred; HR certification a plus. Directly related personnel experience may be substituted for the required education on a year-for-year basis. Such experience must have included assignments in recruiting, selection and employee labor relations, and understanding and applying employment laws. We screen all applicants, require background checks on final candidates consistent with funding regulation requirements and are a Drug-Free Work Place. RATE OF PAY AND HOURS: This is a confidential, non-exempt, 40 hour per week position. The agency rate of pay range for this position is $18.54-$25.51/hour. The position will be offered at $18.54-$19.75/hour, depending on education and experience (plus a.40/.10 per hour bilingual/biliterate differential after passing a test administered by the HR department). BENEFITS: For employee: shared cost medical, dental, vision, life insurance & EAP. Benefit package valued at $8,800K/year. First year: 12 vacation days and 13 holidays, with accrual based on 40 hr/wk. Sick leave: Eight hours/month, with accrual based on 40 hr/wk. May be eligible to earn up to 4 Wellness Floaters per year after satisfying all eligibility requirements. 1 Birthday Floater after satisfying all eligibility requirements. 401(k) Retirement Plan: Agency matches employee contribution up to 1% of annual salary upon completion of six month employment, effective during open enrollment period. Flexible Spending Account (FSA). Dependent Care Reimbursement Program. Paid lunch.

5 APPLICATION REQUIREMENTS: Please submit the following materials by fax ( ) or in person. 1. Cover letter of no more than 2 pages with full contact information. 2. Resume of no more than 2 pages. 3. The Community Bridges application, which is found at 4. A copy of college transcript(s) (official or unofficial) 5. Three professional references (preferably supervisors or managers) that include the name, title, organization, address, telephone number and state the capacity in which the individual knows your work. References will not be called until the final candidates are chosen. Please see for our annual report, organizational chart, personnel policies, found under the Employee Portal, and recent financial statements. If you have any questions, please contact Julie Gilbertson, Chief HR Officer, at , Ext COMMUNITY BRIDGES IS AN EQUAL OPPORTUNITY EMPLOYER. Applicants shall not be discriminated against because of age, ancestry, color, religious creed, denial of Family and Medical Care Leave, disability (mental and physical), marital, familial or parental status, medical condition, genetic information, military and Veteran status, national origin (including language use restrictions), race, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, political affiliation or sexual orientation.

Posted: January 8, 2015 Updated: July 3, 2018 ON-GOING

Posted: January 8, 2015 Updated: July 3, 2018 ON-GOING POSITION: PROGRAM: ON-CALL ASSOCIATE TEACHER OR TEACHER (BILINGUAL ENGLISH/SPANISH PREFERRED) CHILD DEVELOPMENT DIVISION A PROGRAM OF COMMUNITY BRIDGES