RFP FOR SELECTION OF Project Management Consultant For SAP ERP incidco

Transcription

1 Corrigendum-1 CITY AND INDUSTRIAL DEVELOPMENT CORPORATION OF MAHARASHTRA LIMITED RFP FOR SELECTION OF Project Management Consultant For SAP ERP incidco Ref No.: C.A. No. 01/CIDCO/SM/ Corrigendum Ref No: CA. No. 01/CIDCO/SM/ /Corrigendum-1

2 Corrigendum Ref No: C.A. No. 01/CIDCO/SM/ /Corrigendum-1 Amended Section 5 of the RFP (Dated August 2017) be read as under 5. Bidding Schedule S. No. CIDCO Stage Bidder/Vendor Stage Date & Time (dd.mm.yy/hh.mm) 1. RFP Document Upload, Main Bid Preparation & Release 28/08/ :00hrs to 28/08/ :00 hrs 2. Main Bid Document Purchase & Bid Preparation for online submission of Document 28/08/ :01hrs 27/09/ :00 hrs 3. Last date to send in requests for clarifications 4. Release of Supplementary Information / Corrigendum / Amendment to the RFP if any The Bidders are requested to send their any queries by to sm.dc@cidcoindia.com not later than 12/09/ :00hrs Will be uploaded on e- Tendering Portal: tenders.in 5. Close New Entries (Technical & Financial) 6. E-Handover of the prepared document (econfirmation of online transfer of document i.e. e- handover) 7. Opening & scrutiny of Original Documents 8. Financial Bid Opening 27/09/ :01hrs to 28/09/ :00hrs 28/09/ :01hrs to 29/09/ :00hrs 29/09/ :01hrs to 04/10/ :00hrs 04/10/ :01hrs to 05/10/ :00hrs 1. All bidders are required to submit Undertaking for submission of Bid and original Bank Guarantee towards EMD (if uploaded) within 3 working days from the date of Technical Bid Opening during office hours in the office of System Manager, CIDCO Ltd., 1st Floor, CIDCO Bhavan, CBD Belapur, Navi Mumbai The failure or omission to submit the original documents as said above shall disqualify the bidder for this bid and also debar the agency for issue of bids for further one year. 2. Bidder may attend financial bid opening as mentioned above. No separate intimation will be given regarding Bid opening

3 Amended Section 8.20 of the RFP (Dated August 2017) be read as under 8.20 Technical Evaluation Criteria Technical Evaluation Criteria The Technical Bid will be examined by the evaluation committee on the basis of responsiveness to the Terms of Reference, applying the evaluation criteria and points system specified. Technical Bid Evaluation Criteria: Evaluation Criteria Bidder s experience in 1. E-Governance 5 Marks Bidder s experience in SAP projects in (i)process Marks Engineering-10 (ii)monitoring Evaluation 10 Marks (iii)global Exp. - 5 marks and Experience of Project Director (i) Experience in E- governance 10 Marks (ii) SAP Experience 10 Marks (iii) Total Exp. > 20yr-5 marks Proposed Approach & Methodology (i)project management 7 Marks % of Marks Doccument to be Submitted 10 E-Governance Certificate from Competant Authority of the client 25 W.O. issued by client and duly certified by competent Authority 25 Experience certificate for E-governance and SAP 15 Project Completion Certificate from client Grading Scheme Additional points will be given to bidders with global experience Experience in implementing/monitori ng SAP projects; experience in managing global projects will be an added advantage. Number of years of Experience in E- Governance and SAP; Experience in CMM Level 4 or 5 organisations; proven ability to lead teams Methodology recognisizes unique characteristics of government and public sector organisationsand

4 (ii)change Management including training intervention 8 Marks Fitment of proposed Project Resources for Project manager/sr. Consultant/Project Lead/Consultant (i)experience >5&< 10yrs- 5 Marks (ii) > Marks (iii)sap Certification- 10 Marks 25 Experience certificate of resorces capable of successfully implementing complex ERP projects in such environment. Number of resources proposed and their years of experience in relevant modules of SAP and related domain areas. Total 100 a. The committee may invite the eligible bidders to make a presentation to the CIDCO at a date, time and location determined by the CIDCO. The purpose of such presentations would be to allow the bidders to present their proposed solutions to the committee and the key points in their proposals. b. The proposal review committee may undertake oral clarifications with the bidders. The primary function of clarifications in the evaluation process is to clarify ambiguities and uncertainties arising out of the evaluation of the bid documents. Oral clarifications provide the opportunity for the committee to state its requirements clearly and for the bidder to more clearly state its proposal. The committee may seek inputs from their professional, technical faculties in the evaluation process. However, no additional documents will be allowed to be submitted by the bidder after the formal submission of the bid and the clarifications, if any have to be provided from documents already submitted. c. Depending on the evaluation methodology mentioned in points a and b (as above), each Technical Bid will be assigned a technical score (TS) out of a maximum of 100 points. d. The bidders, who score a Technical score of more than 70, will qualify for the evaluation in the financial process. e. The Bidder is required to submit the proposed technical solution in detail. Following should be captured in the explanation: 1. Approach and Methodology to implement the entire project 2. Strength of the Bidder to provide services including examples or case-studies of similar work done for other clients 3. Extent of compliance with the specifications mentioned in the scope of work 4. Project Organization and Management Plan

5 5. Project Monitoring and Communication Plan Bidder s approach to project monitoring and communications among stakeholders. 6. Resource Deployment Plan, Work Plan Bidder s approach to execute the project including details on resource deployment, detailed team structure, reporting hierarchy, indicative activity plan as per format specified in RFP 7. Risk Management Plan Bidder s approach to identify, respond / manage and mitigate risks 8. Quality Control Plan Bidder'sapproach to ensure quality of work and deliverables 9. Escalation matrix during contract period Note: All the pages (documentary proofs and other documents that may be attached) should contain page numbers and would have to be uniquely serially numbered. Inadequate information will lead to disqualification of the bid. Amended Section 9.4 of the RFP (Dated August 2017) be read as under 9.4 Consultant s Minimum Qualifications Minimum Qualification of Personnel Sr. No. Position Qualificatio Experience in the Job Years of Exp. Certificatio n n 1 Project Director BE or equivalent >= 5 >=15 years years 2 Project Manager/Senior Consultant SAP 3 Project Lead/Consultant SAP Mandatory Qualifications BE or equivalent/mba Finance/CA/ MBA HR BE or equivalent/mba Finance/CA/ MBA HR Desirable Qualifications >= 5 years >= 5 years Certification in the respective SAP module >= 5 years >= 5 years Certification in the respective SAP module Note : The minimum qualification for FICO, Project Manager/ Sr. Consultant SAP or Project Lead/Consultant SAP should be CA/MBA Finance or equivalent

6 Amended Section Annexure-III of the RFP (Dated August 2017) be read as under Annexure III- Financial Bid Format Sr. Resource Detail No 1 Principal Consultant 2 Project Manager/Senior Consultant (SME s for SAP RE with Estate knowledge & integration knowledge with other modules) 3 Project Lead/Consultant SAP FICO consultant and other modules) 4 Project Lead/Consultant (Training Coordinator, Data Management, Testing, Portal, Mailing with SAP implementation knowledge) 5 Any Others 6 Total (Rs.) for 6 months Qty. (in No.s) Rate per month Manpower rate per day ( incase Partially posted) No. of day present in a month Total Price for 6 months Total GST (Rs.) 1. The cost break up for each resource must be given in the above table. 2. Total Price inclusive of GST to be specified. 3. Total Amount (both in figures and words) for the group to be specified.

7 Commercial Proposal Format Instructions to Bidder: Commercial Bids of Bidders whose technical bids have been shortlisted will be opened. Of all the Commercial Proposals opened, the Bidder who s Commercial Bid (i.e. Total Contract Value ) is lowest (referred to as L1 Bidder) will be considered eligible for Award of Contract. In the event where more than one Bidder has the same lowest evaluated Total Contract Value, the most preferred Bidder would be the one with higher Technical Score. Format for Commercial Bid is specified in RFP-Financial BID Format. Bidder is expected to fill all relevant fields of Annexture-III. In case, any field is not filled, a value of Zero (0) or NIL; whichever is relevant, will be considered. Rates quoted by the Bidder should be inclusive of all taxes, duties and charges apart from service tax which will be paid separately.

8 Sr. No. Section No. Page No Content of RFP requiring clarification 4. Study the redesigned back-end processes in providing various services/facilities. 5. Facilitate prioritization of implementation phases 11. Finalize User list and authorize users Clarification System Integrator has already designed the various services/facilities which needs to verify and suggest the better solution if any. CIDCO gone for GO-Live in for certain modules however still some module are in process. PMC has to study and prioritize the work for various stages. PMC has to study the role of the SAP users and suggest to the management for any addition/deletion about the role given to users by SI Facilitate CIDCO in identification of regulatory/statutory changes 17. Assess Data, Information and Network security needs and advice CIDCO 18. a. Handhold the ERP Implementer in the Construction and rollout 18. d. Prepare the data digitization strategy, if data digitization is required for the project and monitor data digitization What are the modules and the sub modules which are in scope of implementation CIDCO works as per the Company act therefore PMC has to suggest for identification of Govt. Complaince i.e. regulatory/statutory changes. SAP is getting implementatedthrough out the Corporation. PMC need to access connectivity and advice for all. CIDCO is in process to degitize the data. PMC has to co-ordinate and suggest how best and early could be completed. Suggest some migration strategy. PS,MM,FICO,RE and HCM

9 Annexure VI 7. Prequalification Criteria 7. Prequalification Criteria What stage are we currently in the Implementation 1. Please provide details of the above projects in form D. The Bidder shall post at least 3 persons with multi skills on site on permanent basis and the other technical experts shall be made available as and when required. Work Order + Work Completion Certificates from the client; OR Work Order + Phase Completion Certificate from the client Additional points will be given to bidders with global experience E-Governance Certificate from Competant Authority of the client Of all the Commercial Proposals opened, the Bidder whose commercial bid is lowest (hereby referred to as L1 Bidder) will be considered eligible for Award of Contract. The purpose of this Service Level Agreement (hereinafter referred to as SLA) is to clearly define the levels of Service that are expected to be provided by the PMC to CIDCO for the duration of the project GO-Live stage 1. Please provide details of the projects in Annexure-VI (i)5 Marks for E-Governance Certificate (ii) 5 Marks for Global Experience Certificate issued by GOM(DIT)/Competent Authority An agreement need to execute with CIDCO for faithful completion of Project. Copy will be shared with successful bidder.

10 17 Annexure III Annexure II Prequalification Criteria PQ (C) PQ 4 17 Point 2 in the table Annexure III -Financial Bid Format Project Manager/Senior Consultant (SME s for SAP RE with SD knowledge & integration knowledge with other modules) Point 10 in Table Previous Work Experience (as specified in Pre- Qualification section in RFP) Details of previous experience in format specified in RFP along with Completion Certificates from the client; OR Work Order + Phase Completion Certificate from client The Financial and Technical credential of the Single Entity shall only be considered for evaluting the proposal. Technical evalution criteria The Bidder should associated with atleast one Government organization in india or abroad in implementation of atleast one IT/devlopment projects involving ERP of the value of at least 50 lakhs as consulting during the last 3 years CIDCO procured RE modules which consists Land Managament, Marketing & Estate management Details of previous experience in format specified in RFP along with Completion Certificates from the client; OR Work Order + Phase Completion Certificate from client Yes. Audited Balance sheet and P&L statement

11 BID Submission : Envelope A: Pre- Qualification /Technical Proposal The Pre-Qualification / Technical Proposal shall be prepared in accordance with the requirements specified in this RFP and the formats are prescribed in the RFP as Annexure IV. Each page of the Pre-qualification Proposal should be signed and stamped by the Authorized Signatory of the Bidder. The Pre-Qualification / Technical Proposal should be submitted through online bid submission process only.