PRINCE2 VS PMBOK FRIEND OR FOE WOULDN T IT BE NICE:

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1 PRINCE2 VS PMBOK FRIEND OR FOE A presentation to: PMI Vancouver Island Chapter May 21, 2009 Presented by: Julie Grabb PMP Prince2 Practitioner Prince2 Authorized Trainer WOULDN T IT BE NICE: Let the Project Manager Manage. Specific definition of what the Executives & other key stakeholders are responsible for. No weekly team status meetings. No monthly steering committee meetings. Give me some wiggle room in the plan. Periodic review of the continued viability of the project. A detailed definition of how to document and build QUALITY into my project plan. A list of document templates and definitions of what should be in them & where the information comes from. Page 2 Advantage Learning Ltd 2008 Page 1

2 BASICS PRINCE2 is generic: Developed by OGC in UK Applicable to any type of project / scalable International situation: In 59 countries In Canada: since 2007 over 300 certifications Page 3 WHAT IS PRINCE2? PRINCE2 = PRojects IN Controlled Environments Is a structured method for effective project management. ref: Managing Successful Projects with Prince2 Key Principles: Regular review of progress against the Business Case. Management by Exception. Controlled start, middle & end. Manage one stage at a time. Page 4 Advantage Learning Ltd 2008 Page 2

3 WHY PRINCE2 WHEN THERE IS PMBOK? Section 1.1 (ref: PMBOK 4 th Edition) This standard is a guide rather than a methodology. One can use different methodologies and tools to implement the framework. the PMBOK Guide is neither a textbook, nor a step-by-step, or how to type of reference PMI Today, Feb 2006 Section Project Management Office (ref: PMBOK 4 th Edition) Some of the key features of a PMO may include Identifying & developing project management methodology, best practices & standards. Page 5 BUSINESS CASE PMBOK Acknowledges the existence of a business case as input to developing the project charter. Initiation starts after the business case has been accepted. Section In the early stages of the project life cycle, periodic review of the business case by the sponsoring organization also helps to confirm that the project is still required. Prince2 Starts with a project mandate and creates the outline business case as part of the project brief. Business case approved by the Project Board as part of the P.I.D. in Approving the Project. Business Case is a key project control document at the end of each stage. Page 6 Advantage Learning Ltd 2008 Page 3

4 PHASES/STAGES PMBOK : Section 2.1 Project life cycle overview The project life cycle is a collection of generally sequential project phases A life cycle can be documented with a methodology. Section Project Phases Are a collection of logically related project activities usually culminating in the completion of a major deliverable. End of a Phase formally closed with a review of the deliverable. obtaining authorization to close the current phase and initiate the subsequent one. if the project risk is deemed to be too great a phase can be closed with the decision to not initiate any other phases. Page 7 PHASES/STAGES PRINCE2: Section Project life cycle (technical stages) Technical stages can coincide with the management stages of P2 Section 16.6 Project Stages Are partitions of the project with management decision points. Contains specific products to be produced. End of a Stage Managing Stage Boundaries process. Identifies WHAT you need to do and produce. Specifically reviews risks & issues. Specifically reviews & updates the business case & viability. Plans the next Stage. Page 8 Advantage Learning Ltd 2008 Page 4

5 PMBOK SAYS: VS PRINCE2 DOES: Tolerances (specified range of acceptable results) and control limits (thresholds, which can indicate whether the process is out of control. ref: PMBOK 4 th Edition Section 8.3 Perform Quality Control the permissible deviation above and below a plan s estimate of time & cost without escalating the deviation to the next level of management. Separate tolerance figures should be given for time and cost. There may also be tolerance levels for quality, scope, benefit and risk. Tolerance is applied at project, stage and team levels. ref: Managing Successful Projects with Prince2 - Glossary Page 9 PMBOK SAYS: VS PRINCE2 DOES: Project Org Charts part of HR plan A graphic display of project team members and their reporting relationships Sponsor / customer / user defined Roles & Responsibilities nothing specifically defined Project Board specifically defined roles and responsibilities includes business, User & Supplier interests ref: Managing Successful Projects with Prince2 - Glossary Page 10 Advantage Learning Ltd 2008 Page 5

6 PMBOK SAYS: VS PRINCE2 DOES: Acceptance Criteria Those criteria, including performance requirements and essential conditions, which must be met before project deliverables are accepted. ref: PMBOK 4 th Edition Glossary Quality Metrics/Criteria A definition in measurable terms of the characteristics required of the final product(s) for it/them to be acceptable to the customers and staff who will be affected. ref: Managing Successful Projects with Prince2 Acceptance Criteria Product Description Quality Criteria Page 11 PRINCE2 ENHANCES QUALITY Description of the Project Quality Plan. Definition of what to include in: Customer quality expectations Acceptance criteria Definition of info to include in each product description: Quality criteria Quality method Quality skills/responsibilities Inclusion of quality definitions at all plan levels and in the authorization of work packages to a team manager. So that all can be included in the plans at the appropriate level. Page 12 Advantage Learning Ltd 2008 Page 6

7 SCOPE & CONTEXT OF PRINCE2 Expectations Programmes Tools Techniques People Configuration Management Mission Project Business PRINCE2 Strategy Operations Benefits Crown Copyright 2005 Reproduced under licence from OGC Page 13 8 PROCESSES Directing a Project Starting up a Project Initiating a Project Controlling a Stage Managing Stage Boundaries Closing a Project Managing Product Delivery Planning Crown Copyright 2005 Reproduced under licence from OGC Page 14 Advantage Learning Ltd 2008 Page 7

8 8 COMPONENTS Change Control Business Case Configuration Management Organization Quality in a Project Environment Processes Plans Management of Risk Controls Crown Copyright 2005 Reproduced under licence from OGC Page 15 3 TECHNIQUES Product Based Planning Quality Review Technique Change Control Technique Crown Copyright 2005 Reproduced under licence from OGC Page 16 Advantage Learning Ltd 2008 Page 8

9 CERTIFICATION OPTIONS PRINCE2 Foundation Certificate: 3 days training Delivers PRINCE2 knowledge, terminology 1 hour, multiple choice exam 100% pass rate PRINCE2 Registered Practitioner: 2 additional days training (usually a 5 day, combined, class) Delivers PRINCE2 application, scalability 3 hour, Objective Testing paper 94% pass rate Page 17 QUESTIONS + NEXT STEPS? Advantage Learning Ltd 2008 Page 9

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