DSV Employee Central 2017 Roles, task breakdown, processes

Transcription

1 DSV Employee Central 2017 Roles, task breakdown, processes

2 DSV Employee Central Security Roles There are eleven security roles in DSV Employee Central. 1. Employee 2. Team Lead (management job family with authorization level 3 or 4) 3. Manager (management job family with authorization level 5 or higher) 4. Matrix Manager Payroll Partner 7. Recruiter 8. Country HR Leader 9. US HR Shared Services 10. ZAF Retirement Officer 11. IT Helpdesk 2 DSV Corporate Presentation, 2017

3 Employee! 3 DSV Corporate Presentation, 2017

4 DSV Employee Central Role - Employee Personal details Banking details* Talent profile Locate your colleagues Access your full profile Change your contact information Change your preferred and/or legal name Add, change or delete your photo Add an emergency contact View employee documents Add payment elections Union membership* Change a union membership There is a process to be followed Add a leadership Experience Add a functional experience Add a formal education Add a special assignment / projects Add a previous employment Add a professional memberships Add a mobility Add a honor Add a language View an organizational chart View the location directory View the organizational directory Search for a colleague Print an organizational chart *South Africa only 4 DSV Corporate Presentation, 2017

5 DSV Employee Central Role - Employee Onboard Jobs application Complete the onboarding process Apply for a job Check on application status View open jobs Manage career preferences Unapply for a job Manage preferences There is a process to be followed 5 DSV Corporate Presentation, 2017

6 Team Lead! Management job family with authorization level 3 or 4 6 DSV Corporate Presentation, 2017

7 DSV Employee Central Role Team Lead Direct reports View nonconfidential data of direct reports View direct reports in organization chart There is a process to be followed *South Africa only 7 DSV Corporate Presentation, 2017

8 Manager! Management job family with authorization level 5 or higher 8 DSV Corporate Presentation, 2017

9 DSV Employee Central Role Manager The manager is responsible for completing transactions for his/her direct reports. The manager is also responsible for completing the transactions on behalf of those with Team Lead access. Job change of employee in your team Change an employee s job details where no job requisition is needed Change an employee s job details where a job requisition is needed Change an employee s organizational assignments Job change of employee to new manager Change an employee s reporting relationship only Promote an employee to another position with a new manager There is a process to be followed Compensation changes Request a compensation change Request a one time payment for an employee View an employee s compensation Recruit and hire employee Create a job requisition Close a job requisition Inactivate a position Recruit Manage candidates Move candidate to offer stage Approve an offer Rate candidates 9 DSV Corporate Presentation, 2017

10 DSV Employee Central Role - Manager Headcount management Delegate tasks Employee personal (view) Welcome employee View the management hierarchy View an employee headcount report View an active employee list Delegate your own tasks Exit employee View an employee s emergency contacts View an employee s job history View an employee s document Onboard new Employee View Employee onboarding status Exit employee Terminate an employee There is a process to be followed *South Africa only 10 DSV Corporate Presentation, 2017

11 Matrix Manager! 11 DSV Corporate Presentation, 2017

12 DSV Employee Central Role Matrix Manager The manager is responsible for completing transactions. Matrix Employee View job details View employee details View organizational details View employee compensation details Approve matrix employee assignment There is a process to be followed 12 DSV Corporate Presentation, 2017

13 ! 13 DSV Corporate Presentation, 2017

14 DSV Employee Central Role Employee personal details Edit an employee s service dates Add a passport number* Add a visa Add a license Change a name Edit a National ids Update tax number* 14 DSV Corporate Presentation, 2017 Organizational assignments Change an employee s cost center Change an employee s division Change an employee s department Change an employee s company (legal entity) Change an employee s work location There is a process to be followed Recruit and hire employee Create a job requisition Close a job requisition Hire an employee Rehire an employee Hire more than one candidate with only one requisition Position management Create a position Edit a position View a position id Inactivate a position *South Africa only

15 DSV Employee Central Role Contract management** Banking details* Employee personal (view) Employee leave Add a new contract End a current contract Edit an existing contract Add payment elections Photo Add an employee profile photo Remove an employee profile photo View an employee s emergency contacts View an employee s job history Update citizenship View employee equity details Add a work permit Place an employee on leave Place an employee on garden leave Return an employee from leave Reports Run reports There is a process to be followed *South Africa **South Africa & Canada 15 DSV Corporate Presentation, 2017

16 DSV Employee Central Role Documents View employee and HR confidential document Add employee and HR confidential document Add onboarding document Add recruiting document Job change of employee without manager change Change an employee s job details where no job requisition is needed Change an employee s job details where a job requisition is needed Change a DSV Business title There is a process to be followed Job change of employee with manager change Change an employee s relationship only Promote an employee to another position with a new manager International transfer of an employee Union membership* Change a union membership Matrix manager Assign a matrix employee Remove a matrix employee Assign an HR Recruiting Partner *South Africa only 16 DSV Corporate Presentation, 2017

17 DSV Employee Central Role Candidate management Employment offer Compensation changes Recruit and hire employee Post a job Manage candidate application Set up interviews Provide interview feedback Reject a candidate Create an offer Create an offer letter Edit an offer letter Kickoff onboarding for external hires Request a compensation change Request a one time payment for an employee View an employee s compensation Assign a paygroup Create a job requisition Close a job requisition Inactivate a position Exit employee Terminate an employee There is a process to be followed 17 DSV Corporate Presentation, 2017

18 Payroll Partner! 18 DSV Corporate Presentation, 2017

19 DSV Employee Central Role Payroll Partner Employee pay Employee data Documents Banking details* Assign a paygroup Add a local payroll id View employee personal data Edit a National id Edit employee address (terminated employee) Add a work permit View employee and HR confidential document Add payment elections Union membership* Change a union membership There is a process to be followed *South Africa only 19 DSV Corporate Presentation, 2017

20 Recruiter! 20 DSV Corporate Presentation, 2017

21 DSV Employee Central Role Recruiter Candidate management Post a job Manage candidate application Set up interviews Provide interview feedback Rate a candidate Reject a candidate View employee referrals Forward applicant to another requisition Notify candidates Employment offer Create an offer Create an offer letter Edit an offer letter Kickoff onboarding for external hires View correspondence Requisition Add screening questions Add interview competencies There is a process to be followed 21 DSV Corporate Presentation, 2017

22 Country HR Leader! 22 DSV Corporate Presentation, 2017

23 DSV Employee Central Role Country HR Leader The Country HR Leader can complete the same transactions as the. They have two additional responsibilities outlined below. Compensation changes Receive notification of compensation changes greater than 15% Approve one time payments (pay component: Severance) There is a process to be followed 23 DSV Corporate Presentation, 2017

24 ZAF Retirement Officer! 24 DSV Corporate Presentation, 2017

25 DSV Employee Central Role ZAF Retirement Officer This is not a security role. This role only receives an notification upon completion of designation transactions. Employee pay Receive notification of termination (type: involuntary > incapacity) Receive notification of leave (type: temporary disability) There is a process to be followed 25 DSV Corporate Presentation, 2017

26 US HR Shared Services! 26 DSV Corporate Presentation, 2017

27 DSV Employee Central Role US HR Shared Services Employee data One time payment Documents View employee personal data Edit employee service dates Edit employee personal data (gender, martial status, nationality, EEO) Add work permit Place a person on leave Remove an employee photo Enter one time payment for severance Enter one time payment for relocation, sign-on bonus, or tax equalization View employee and HR confidential document Add employee and HR confidential document View onboarding document View recruiting document There is a process to be followed 27 DSV Corporate Presentation, 2017

28 IT Helpdesk! 28 DSV Corporate Presentation, 2017

29 DSV Employee Central Role IT Helpdesk Passwords Rest passwords Identify single-sign on vs. password logon account View employee logon id There is a process to be followed *South Africa only 29 DSV Corporate Presentation, 2017

30 Processes! 30 DSV Corporate Presentation, 2017

31 Task: Assign a Pay Group Initiator: Payroll Partner, Initiator: Step 2 HR Manager Payroll Initiator: Payroll Partner Step 2 Exception: Payroll Payroll 31 DSV Corporate Presentation, 2017

32 Task: Edit or Add a Local Payroll Id Initiator: Payroll Partner Initiator: Payroll Partner Step 2 Payroll Payroll Exception: 32 DSV Corporate Presentation, 2017

33 Task: Add or Edit a National Id Initiator:, Payroll Partner Initiator: Step 2 HR Manager Payroll Initiator: Payroll Partner Step 2 Exception: Payroll Payroll 33 DSV Corporate Presentation, 2017

34 Task: Change A Union Membership Initiator: Payroll Partner,, Employee Initiator: or Employee Step 2 Step 3 Global HRIS team HR Manager Payroll Employee Exception: Initiator: Payroll Partner Step 2 Step 3 Payroll Global HRIS team Payroll 34 DSV Corporate Presentation, 2017

35 Task: Add a Work Permit Initiator: US HR Shared Services, Payroll Partner, Initiator: US HR Shared Services or Step 2 US HR Shared Services HR Manager Payroll Initiator: Payroll Partner Exception: Payroll 35 DSV Corporate Presentation, 2017

36 Task: Hire or Rehire an Employee Initiator: Step 2 HR Manager Payroll Exception: If USA, CAN or PR a notification will trigger to US HR Shared Services to review service dates (rehire only) 36 DSV Corporate Presentation, 2017

37 Task: Job Change Initiator: Manager Step 2 Step 3 Manager HR Manager Payroll Exceptions: If a job change is for a matrix employee, a notification will trigger to the to remind them to review the matrix manager relationship If employee has HRIS security, notification will trigger to HR team to review security If USA worker type has change, part time / full time change a notification will trigger to US HR Shared Services team If USA, CAN, PR event type is International Assignment, a notification will trigger to US HR Shared Services team 37 DSV Corporate Presentation, 2017

38 Task: Job Change Initiator: Step 2* Step 3 Step 4 HR Manager Manager Payroll Step 2*, if there is a Manager change, the change will go to the proposed manager. Exceptions: If a job change is for a matrix employee, a notification will trigger to the to remind them to review the matrix manager relationship If employee has HRIS security, notification will trigger to HR team to review security If USA worker type has change, part time / full time change a notification will trigger to US HR Shared Services team If USA, CAN, PR event type is International Assignment, a notification will trigger to US HR Shared Services team 38 DSV Corporate Presentation, 2017

39 Task: Contract Change Initiator: Step 2 Step 3 Step 5 Step 7 HR Manager Recruiter Manager Step 7 Payroll Exceptions: Only for CAN, ZAF Only trigger if Is new contract required? is set to Yes Notification triggers to 30 days prior to contract end date Notification triggers to 2 weeks prior to contract end date 39 DSV Corporate Presentation, 2017

40 Task: Organizational Assignments Initiator:, Manager Initiator: Step 2 Step 3 Step 4 Manager HR Manager Payroll Initiator: Manager Step 2 Step 3 Manager Payroll 40 DSV Corporate Presentation, 2017

41 Task: Inactivate a Position Initiator: Manager, Initiator: Manager Step 2 Manager HR Manager Initiator: Exception: 41 DSV Corporate Presentation, 2017

42 Task: Compensation Change Initiator: Manager Step 2 Step 3 HR Manager Manager Payroll Exception: 42 DSV Corporate Presentation, 2017

43 Task: Compensation Change Initiator: Step 2 Step 3 Step 4 HR Manager Manager Payroll Exception: 43 DSV Corporate Presentation, 2017

44 Task: One Time Payment (Except Severance) Initiator: Manager Step 2 Manager HR Manager Exception: 44 DSV Corporate Presentation, 2017

45 Task: One Time Payment (Except Severance) Initiator: Step 2 Step 3 Manager HR Manager Exception: 45 DSV Corporate Presentation, 2017

46 Task: One Time Payment (Severance) Initiator: US HR Shared Services Step 2 US HR Shared Services HR Manager Country Leader Exception: If there is no Country HR Leader, the County HR Leader step will be skipped 46 DSV Corporate Presentation, 2017

47 Task: Termination (Voluntary) Initiator: Manager Step 2 Step 3 Manager HR Manager Payroll Exceptions: If employee has HRIS security, notification will trigger to HR team to review security 47 DSV Corporate Presentation, 2017

48 Task: Termination (Voluntary) Initiator: Step 2 Step 3 Step 4 Manager HR Manager Payroll Exceptions: If employee has HRIS security, notification will trigger to HR team to review security 48 DSV Corporate Presentation, 2017

49 Task: Termination (Involuntary) Initiator: Manager Step 2 Step 3 Step 4 Manager HR Manager Country Leader Payroll Exceptions: Upon completion, notification will trigger to Payroll Partner If employee has HRIS security, notification will trigger to HR team to review security If there is no Country HR Leader, the County HR Leader step will be skipped 49 DSV Corporate Presentation, 2017

50 Task: Termination (Involuntary) Initiator: Step 2 Step 3 Step 4 Step 5 Manager HR Manager Country Leader Payroll Exceptions: Upon completion, notification will trigger to Payroll Partner If employee has HRIS security, notification will trigger to HR team to review security If there is no Country HR Leader, the County HR Leader step will be skipped For ZAF, if involuntary incapacity, notification is triggered to ZAF Retirement Officer 50 DSV Corporate Presentation, 2017

51 Task: Legal Name Change Initiator: Employee, Step 2 Employee HR Manager Payroll Exception: 51 DSV Corporate Presentation, 2017

52 Task: Add a Matrix Employee Initiator: Step 2 HR Manager Matrix Manager Exception: 52 DSV Corporate Presentation, 2017

53 Task: Place an Employee on Leave Initiator: Exceptions: If ZAF employee is placed on temporary disability, then notification is triggered to ZAF Retirement Officer 7 days prior to expected end date, notification is triggered to to remind them of expected return date 53 DSV Corporate Presentation, 2017

54 Task: Create a Job Requisition Initiator: Manager, Step 2 Step 3 Manager HR Manager Recruiter Exception: If a requisition is created by the, then completes step 1 and step 2 54 DSV Corporate Presentation, 2017

55 Task: Create an Offer Initiator: Recruiter Step 2 Recruiter HR Manager Manager Exception: 55 DSV Corporate Presentation, 2017

56 Task: Onboard a New Employee Initiator: Recruiter Step 2 Step 2 Manager Recruiter HR Manager Employee Exception: 56 DSV Corporate Presentation, 2017