USER MANUAL FOR. HR Management System

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1 USER MANUAL FOR HR Management System

2 Contents 1. About 3i Infotech Software Development Services HRIS (Human Resource Information System) Key Benefits Technology... 14

3 1. About 3i Infotech 3i Infotech is a global Information Technology company which provides technology solutions to over 600 customers in more than 50 countries across 5 continents, spanning a range of Customer Units (CU) - Banking Financial Services and Insurance (BFSI) CU, Media, Entertainment, IT & ITeS CU and egov & Enterprise CU and ICICI CU. The Service Unit of 3i Infotech provides software services, efficient delivery and IT services (Managed IT Services, Application Software Development & Maintenance, Payment services, Business Intelligence, Document Imaging & Digitization, BPO and IT consulting) for the various Customer Units like Insurance, Banking, Capital Markets, Mutual Funds, Wealth Management, IT & ITeS and egov & Enterprise. 3i Infotech offers a comprehensive range of software and IT solutions, including packaged applications for the Banking, Financial Services & Insurance (BFSI), Manufacturing, Contracting, and Retail & Distribution industries. In addition, it offers a broad range of software services such as Custom Software Development, IT Consulting, IS and IT Security Consulting, Enterprise Application Integration (EAI), Business Process Outsourcing, Document Management Systems & Digitization, Business Intelligence and specialized services such as Product Re-engineering, Compliance Consultancy, Application Rehabilitation and e-governance, among others. The Company's quality certifications include SEI CMMI Level 5 for Software business, ISO 9001:2000 for its BPO and ISO 27001:2005 certified for its Infrastructure Services. The Company's Global Delivery Model provides for the best resources to be drawn from its vast talent pool across the globe to offer optimal solutions. The Company was promoted by the NYSE-listed ICICI Bank, India's largest private sector bank. 3i Infotech integrates its products and services to create customized solutions to allow you to undertake technology-based business transformation that allows reorganization in line with today's dynamic digital business environment. Our Mission To consistently create value for our stakeholders, by providing solutions which enable our customers to achieve excellence and sustainable competitive edge? 2. Software Development Services 3i Infotech Limited offers a complete range of Software Services that are enriched and fine-tuned to align your IT initiatives with your corporate goals and business needs with consistency.

4 Our Software Services focus on optimizing your IT initiatives and frameworks across multiple locations and functionalities to improve business performance, decrease costs and alleviate risks. These services have helped organizations worldwide in rapidly planning, developing and implementing new projects / ventures; and also in adapting quickly and consistently with the everchanging global market requirements. Our topnotch resources, state-of-the-art development centers, and a successful Global Delivery Model, which are effectively complemented by our onsite, offsite and near shore capabilities, allow you to choose the best fit solution option (from the multiple ones available) for meeting your unique requirements. We specialize in services for organizations in varied sectors such as Banking, Financial Services & Insurance (BFSI); Manufacturing, Distribution & Retail; Telecommunications; Media & Entertainment (M&E); and Government, among others. Our service offerings ensure enhanced utilities from the multiple IT implementations across your organization. These offerings can be broadly categorized into: 1. Custom Software Development 2. Product Re-engineering 3. Application Rehabilitation 4. Enterprise Application Integration (EAI) 5. Data Warehousing & Business Intelligence 3. HRIS (Human Resource Information System) HRIS is a comprehensive Human Resource Management Solution which automates HR processes related to Recruitment, Employee Lifecycle Management, Employee claims, Appraisals, Information Analysis, Employee Engagement and payroll processing Benefits The Entire HRMS system is divided into following modules 1. Employee Portal 2. HR Portal 3. Management Portal 4. Admin Portal Employee Portal i. Ability to view self details ii. Ability to view own salary and download the Monthly Salary Slip iii. Ability to define & personalize page iv. Ability to view Dependent Details v. Ability to feed their Investment Declaration vi. Ability to view FORM 16 and Forecasting It is Web Based HRIS Application which is developed for 3i ICSL employees and the application is capturing their Personal details as well as Salary details in the Portal. In this Application, there are 4 (Four) Portal i.e.

5 Based on Portal, can be accessed the details in the left side navigator after successfully login, the followings are the application links i.e. Intranet - (If you are on 3i infotech domain then can go with this link) Internet LOGIN Details: First Time Login: For Successfully login, here we have given the instruction before start to login. Login Type User ID Password Select Login Type as Employee Enter your Employee Id Enter By default password First time, after entering the above given parameters and click on submit button then the system will ask to change the password with the following details and please ensure that the password length must be 7 to 12 characters.

6 After entering the respective details and click on save button then your password will be stored in the system, here needs to re-enter the login with your new password, if password is correct then you will be able to successfully login and will get respective details in left side navigator based on your login Type Else the system will show alert as Invalid Input. FORGOT PASSWORD: If have forgotten your password what you had in earlier then need to regain your password. For this, needs to fill the following details Employee Id Date of Birth PAN NO Enter your Employee Id Select your Date of Birth Enter your PAN NO After entering the above details and click on submit button, if your given details is matched with your earlier details which are available in the system then your password would be changed as default password.

7 Employee Details Module: After successfully login. You will get the respective options in the left side navigator which is given below.

8 Personal Details: Employee can see his/her Personal Details through this Personal Details Screen; if they want to update their details then needs to go to Update Profile Screen. Salary Details: If the employee wants to see his/her Salary Details then click on this option and can see Salary Fitment.

9 v Down Load Salary Slip : Through this option, the employee can download his/her monthly salary slip for respective month, first needs to select month and year based on this he/she can able to download monthly salary slip as pdf format. Update Profile If the employee wants to update his/her personal details, needs to click on update profile option and enter the required details and save it, once it is saved by the employee then he/she will receive mail and needs to authorized it, once it is authorized by employee then it will go to HR End for approval because it is maker and checker

10 concept and once HR approved this details then the details would be updated in the system. IT Declaration: Through this option, the employee can enter their investment declaration details if they have PAN NO. Form16/ForeCasting

11 The Employee can download form16 and forecasting through this option but needs to select month and year and can get the details as PDF format. Employee PF Details Verify PAN No

12 1. If your PAN No is Correct then please click on Confirm Details. 2. if your PAN No is not Correct then Please click on Update Button and will get the Following Screen and enter your Correct PAN NO. Through this option, the employee needs to verify his/her PAN NO. Update the Dependent Details/ESIC Details

13 Through this option, the employee needs to enter his/her dependent details as per the given format. Here if the gross salary is greater than or equal to Rs.15000/- then those employees able to enter their dependent details through Dependent Details Option. If the gross salary is less than Rs.15000/- then those employees able to enter their dependent details through ESIC option. Separation Module Resignation Form Resignation Date Either Date should be current date or prior two days. Last Working Date Notice Shortfall Days Select Last working Date Days will be populated based on lwd-resignation date If you have 3i infotech NT Id then need to click on radio button otherwise click NT User Id Reason for Leaving on NO Enter your reason for leaving Needs to attach the doc file which you have sent to your project manager Attachment Personal Id Mobile No Land Line No Earlier. Enter Personal Id Enter your Personal Mobile No Enter your Land Line no if it is available otherwise leave it blank Enter your Communication Address, ensure that no special character to be Correspondence Address Comments used you can put your comment on resignation, ensure that no special character

14 to be used PS: * denotes that it is mandatory field and you can not leave it blank. We have also provided Separation Process Guide; the user will get this link post login. b. Employee Management i. Ability to define organizational hierarchy ii. Ability to generate employee record with grades and levels iii. Ability to update employee information iv. Ability to submit resignations v. Ability to Approve the Resignation vi. Ability to define salary structure c. Payroll Processing i. Ability to confirm head counts from authorized users ii. Ability to define salary structure grade wise iii. Ability process monthly salary iv. Ability to generate salary slip v. Ability to calculate deductions and Taxes vi. Ability to generate various reports. d. IT Declaration i. Ability to submit IT declaration ii. Ability to generate reports e. Hospitalization i. Ability to update the hospitalization details ii. Ability to generate reports 4. Key Benefits 1. Ensuring online up-to date employee information 2. Increased performance of employees for frequent updates, reviews and feedback 3. Over 50 + detailed and drilled down MIS 4. Technology The suit of HR system is based on robust Microsoft based technology. It uses XROADZ CRM Product Classic ASP framework for the presentation and Microsoft SQL server for the data storage. THE END

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