Changing Candidate Status - Processing Candidates Through the System

Transcription

1 Title Primary Users Changing Candidate Status - Processing Candidates Through the System HR & Vacancy Managers Last Updated 15 October 2015 When to use this process All candidates who have submitted an application for a vacancy need to be processed through the system: After shortlisting process to invite to interview/assessment or rejection Confirmation or withdrawal from the interview/assessment After the interviews/assessments process to offer or rejection PLEASE NOTE THAT THE FOLLOWING PROCESSES ARE TO BE COMPLETED OUTWITH THE SYSTEM: Shortlisting Scheduling Interviews After shortlisting process to invite to interview/assessment or rejection 1. On the home page, find the vacancy that you are managing. on expand E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 1 of 17

2 2. This will show the number of applications that have been reviewed at the shortlisting stage. Either click on Shortlisting or the number under Overall. NOTE: The number under New only shows the applications that have been received since the last time you logged in to the system. Avoid clicking on this. 3. TIP on to minimize the Search Candidates box and make the Candidate/Details section larger. E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 2 of 17

3 4. Process candidates to invite to interview/assessment Select all the candidates who are going to be invited for interview and change their status. on the Select tick box next to the candidates who are to be invited for interview 5. When you have selected all the candidates that are to be invited for interview click E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 3 of 17

4 6. On the Process Application pop up, make sure that it shows the following: Process Direction: Forwards Move candidate to stage: Invite to Interview/Assessment Send NOT selected Remove from candidate search results: Selected This will remove the candidates from the list and will only show the candidates at shortlisting. 7. Process candidates to be rejected following shortlisting E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 4 of 17

5 8. A tick will appear in the Select box next to each candidate record E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 5 of 17

6 On the Process Application pop up, make sure that it shows the following: Process Direction: Forwards Move candidate to stage: Schedule for Regret Send NOT selected Remove from candidate search results: NOT Selected E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 6 of 17

7 11. All candidates will be shown at: 12. On the Process Application pop up, make sure that it shows the following: Process Direction: Forwards Move candidate to stage: Regret after Shortlisting Send Selected Send from system: Selected Edit next to Candidate E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 7 of 17

8 13. Select the correct template from the drop down list: CAND Regret After Shortlisting (Faculty) CAND Regret After Shortlisting (Professional Support Services ONLY) The template will be populated. Any merge fields { } will be automatically populated with the candidate details when the is sent. E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 8 of 17

9 All candidates will be shown at: 16. If you want to check that the has been sent. E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 9 of 17

10 17. In the history the latest will be shown at the top including who sent it and the date and time. to expand and view the E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 10 of 17

11 Confirmation or withdrawal from the interview/assessment When a candidate confirms their attendance or withdraws, their status must be updated on the system. Confirmation of Attendance 1. On the home page, find the vacancy that you are managing. on expand 2. Either click on Invite to Interview/Assessment or the number under Overall See TIP above next to the relevant candidate E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 11 of 17

12 5. On the Process Application pop up, make sure that it shows the following: Process Direction: Forwards Move candidate to stage: Interview/Assessent Confirmed Send Selected Send from me: Selected Edit next to Candidate E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 12 of 17

13 6. Select Interview Confirmed or Assessment/Test Confirmed The template will be populated. Any merge fields { } will be automatically populated with the candidate details when the is sent. E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 13 of 17

14 7. 8. The candidate will be shown at Withdrawing from the Interview 9. If a candidate declines the interview, go through the same process but choose Interview/Assessment Declined. Send NOT Selected E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 14 of 17

15 After the interviews/assessments process to offer or rejection It is strongly advised that all candidates who have been interviewed should be telephoned and verbally informed of the outcome of their interview. Provide basic feedback and offer to follow up by or meeting 1. On the home page, find the vacancy that you are managing. on expand 2. Either click on Interview/Assessment Confirmed or the number under Overall. 3. See TIP above 4. Process candidates to be rejected following interview If rejecting one candidate following interview click on the individuals If rejecting more than one candidate click on the Select tick box next to the candidates who are to be rejected following interview. E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 15 of 17

16 5. On the Process Application pop up, make sure that it shows the following: Process Direction: Forwards Move candidate to stage: Regret after Interview/Assessment Send NOT Selected (if verbal feedback has been given) NOTE: If an is to be sent, tick Send , click Edit next to Candidate and select the correct template. 6. The candidate will be shown at: 7. Process successful candidate to offer next to the successful candidate E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 16 of 17

17 8. On the Process Application pop up, make sure that it shows the following: Process Direction: Forwards Move candidate to stage: Offer Send NOT Selected 9. A box will pop up as a reminder that the online request to appoint form needs to be completed. 10. HR will send the offer of appointment to the candidate subject to the request to appoint form being completed and relevant documentation being uploaded. E-Recruitment Changing Candidate Status - Processing Candidates Through the System (v1) Page 17 of 17