Originating Author: Revised April 2011: ISBN Published May BSBFIM502A Manage Payroll

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1 A Step by Step Approach to Managing Payroll using MYOB AccountRight Plus v19 Copyright Notice: Copyright 2011 Software Publications Pty Ltd. All rights reserved. No part of this material may be reproduced or copied in any form or by any means (graphic, electronic or mechanical, including photocopying or by information retrieval systems) without permission in writing from Software Publications Originating Author: Marian Brown, Dip Teach [Commerce], MICB BAS Agent Cert IV Training and Assessment, Cert IV in Financial Services [Bookkeeping] MYOB Certified Consultant for 16 years MYOB Accredited Author, MYOB Publisher, MYOB Accredited Trainer Revised April 2011: Leanne Berry, MICB Cert IV Workplace Training and Assessment, Cert IV in Small Business Management, Cert IV in Frontline Management, Cert II in Quality Management MYOB Certified Consultant for 6 years MYOB Accredited Trainer, Member MYOB Partner Advisory Group BAS Agent The Numbers Game leanne@thenumbersgame.com.au Publishers: Software Publications Pty Ltd [ABN ] Head Office Sydney Unit 10, 171 Gibbes Street Chatswood NSW 2067 Phone: Web address: ISBN Published May 2011 BSBFIM502A Manage Payroll Copyright 2011 Software Publications Pty Ltd BSBFIM502A Manage Payroll v19: Contents i

2 Copyright/Trademark Information: MYOB, MYOB AccountEdge, MYOB AccountRight, MYOB AccountRight Plus, MYOB BusinessBasics, MYOB FirstEdge, MYOB M-Powered, MYOB M-Powered Services, MYOB M-Powered Bank Statements, MYOB M-Powered Invoices, MYOB M-Powered Payments, MYOB ODBC Direct, MYOB PowerPay, MYOB AccountRight Premier and MYOB AccountRight Enterprise are registered trademarks or trademarks of MYOB Technology Pty Ltd and their use is prohibited without prior consent. Ceedata, Solution 6 MAS and Xlon are registered trademarks or trademarks of Solution 6 Holdings Limited, a member of the MYOB group. Bpay is a registered trademark of Bpay Pty Ltd, ABN MasterCard is a registered trademark of MasterCard International Inc. Microsoft, Access, Excel, Internet Explorer, Office, Outlook, Smart Tags, Windows and Word are registered trademarks or trademarks of Microsoft Corporation in the United States or other countries. VISA is a registered trademark of Visa International Service Association. Other products mentioned may be service marks, trademarks or registered trademarks of their respective owners. Screen captures from MYOB AccountRight Plus v19 reproduced with permission. Limitations of Liability: This material is designed to provide basic information on how to use MYOB AccountRight Plus v19. Because business circumstances can vary greatly, the material is not designed to provide specific GST or business advice for particular circumstances. Also, because aspects of the GST are complex and detailed, the material is not designed to comprehensively cover all aspects of the GST. Further, the laws implementing GST and rulings and decisions under those laws may change. Before you rely on this material for any important matter for your business, you should make your own enquiries about whether the material is relevant and still current, and whether it deals accurately and completely with that particular matter; and as appropriate, seek your own professional advice relevant to that particular matter. This information is for the general information of MYOB clients and is not to be taken as a substitute for specific advice. Consequently Software Publications Pty Ltd, Leanne Berry and Marian Brown will accept no responsibility to any person who acts on information herein without consultation with Software Publications Pty Ltd. The information in this book is relevant to MYOB AccountRight Plus v19. Earlier or later versions of MYOB AccountRight software could change the instructions in this workbook. References to websites may also change owing to the changing nature of this type of information. Please note: The information in this workbook is accurate at the time of printing [April 2011] only. Because payroll legislation and associated websites are constantly changing, URL S and screen dumps of websites in this workbook may have changed. ii BSBFIM502A Manage Payroll v19: Contents Copyright 2011 Software Publications Pty Ltd

3 Unit 7: Sheets Learning Outcomes On completion of this unit, you will be able to: calculate hours worked from a timesheet in accordance with terms of employment; enter time sheets in MYOB; and print time sheet reports. Software Publications Pty Ltd 2011 BSBFIM502A Manage Payroll v19 - Unit 7: sheets 131

4 Keeping Records Hours worked The Fair Work Ombudsman sets out the record keeping requirements for time and wage records Employers must keep a number of written records of their employees for 7 years. This includes records about time and wages. They must be legible and in English, and be readily accessible to an inspector. It's best practice that these records are written in plain and simple English. In Unit 6 is a list of records which must be kept by a business for each employee. Unit 2 detailed the list of Pay Slip requirements. Review the above units if required to refresh your understandings. The business could use the following to record start/finish and hours worked if required. Book where employees sign in and out Sheet [see Page 133] Clock using punch cards, online time clocks, swipe cards or finger print activated Calculating Hours worked With reference to the General Retail Industry Award 2010 and the following information you are required to complete the Sheet on Page 133. John Williams Working Week: Sunday to Saturday Pay Day: Monday for the previous week (Weekly) 30 minute unpaid meal break taken each day as agreed Week 1 Week 2 Sunday: 8 am to 4.30 pm Sunday: RDO Monday: RDO Monday: RDO Tuesday: Public Holiday: 8 am to 2.30 pm Tuesday: 10 am to 6.30 pm Wednesday : 10 am to 6.30 pm Wednesday: 8 am to 2.30 pm 2.30 pm 5.30 pm (staff training) (24hrs notice not given) Thursday: 8 am to 4.30 pm Thursday: 8 am to 4.30 pm Friday: Personal Leave [8 hours] Friday: 8 am to 4.30 pm Saturday: RDO Saturday: 8 am to 4.30 pm 132 Unit 7: sheets - BSBFIM502A Manage Payroll v19 Software Publications Pty Ltd 2011

5 (i) You are required to enter the above information on the Sheets on the following pages and calculate the hours worked in accordance with the General Retail Industry Award 2010 using a 24 hour clock (ii) Use the Sheet information to calculate the Net Wage for each week to be paid on Monday. Solutions can be found in Appendix A Sheet Browns Office Systems Pty Ltd Employee Name: JOHN WILLIAMS Hourly Rate: Week 1 - Ending Saturday (1 st Saturday of your current month) Day Sunday Start Finish Breaks Total Hours Ordinary Sat Sun Pub Hol Leave Monday Tuesday Wednesday Thursday Friday Saturday Meal Allowance Employee Certification: I certify that the above hours are correct, no injuries have been sustained or my job description has not changed. I also understand wages will not be paid unless this time sheet has been authorised by a supervisor and received by the Payroll Manager on time. Total Hours Supervisor Certification: I verify that the hours on this time sheet are correct as set out in the Enterprise Agreement of Browns Office Systems Pty Ltd. Employee Signature: Supervisor Signature: Please complete EACH day and hand to Payroll Manager by 9:00am Monday. Gross Wages: Week 1 Paycheque - John Williams Ordinary $ Personal Leave $ Saturday $ Sunday $ Public Holiday $ Meal Allowance Total Gross Wages $ Less Deductions PAYG Withholding (see Table below) [Tax-free threshold with leave loading] $ Net Wage $ 9% Software Publications Pty Ltd 2011 BSBFIM502A Manage Payroll v19 - Unit 7: sheets 133

6 Sheet Browns Office Systems Pty Ltd Employee Name: JOHN WILLIAMS Hourly Rate: Week 2 - Ending Saturday (2 nd Saturday of your current month) Day Sunday Start Finish Breaks Total Hours Ordinary Sat Sun OT (1.5) Leave Monday Tuesday Wednesday Thursday Friday Saturday Meal Allowance Employee Certification: I certify that the above hours are correct, no injuries have been sustained or my job description has not changed. I also understand wages will not be paid unless this time sheet has been authorised by a supervisor and received by the Payroll Manager on time. Total Hours Supervisor Certification: I verify that the hours on this time sheet are correct as set out in the Enterprise Agreement of Browns Office Systems Pty Ltd. Employee Signature: Supervisor Signature: Please complete EACH day and hand to Payroll Manager by 9:00am Monday. Gross Wages: Week 2 Paycheque - John Williams Ordinary $ Personal Leave $ Saturday $ Sunday $ Overtime $ Meal Allowance Total Gross Wages $ Less Deductions PAYG Withholding (see Table below) [Tax-free threshold with leave loading] $ Net Wage $ 9% 134 Unit 7: sheets - BSBFIM502A Manage Payroll v19 Software Publications Pty Ltd 2011

7 Entering Sheet information and processing a pay in MYOB AccountRight v19 (i) (ii) Open the MYOB data file. You will now enter the Sheet on the previous page. (iii) To switch on the sheet option in MYOB: (a) (b) (c) (d) Select Payroll Command Centre. Select Enter sheet. You are asked if you wish to enable the sheet Preference now. Select Yes. Select the following timesheet options for Browns Office System (e) Select OK to return to the Command Centre. (iv) Before entering hours, you will have to check the appropriate categories have been set up in this file. (a) (b) (c) In the Payroll Command Centre, select Payroll Categories. In Wages do you have categories for the following? Saturday Rate (1.25) Sunday Rate (2.0) Public Holiday (2.5) Meal Allowance - Retail You will have to create any missing categories and check the rates for any allowance Software Publications Pty Ltd 2011 BSBFIM502A Manage Payroll v19 - Unit 7: sheets 135

8 (v) In Payroll Categories, click on the Superannuation TAB and select Superannuation Guarantee. Select Exempt button and exclude any necessary categories created on the previous page like this. (vi) (vii) Return to the Command Centre. Call up the Wages details of John Williams and make sure the following is selected: 136 Unit 7: sheets - BSBFIM502A Manage Payroll v19 Software Publications Pty Ltd 2011

9 (viii) Make sure the Superannuation Guarantee has been selected. (ix) (x) Select Holiday and Personal Leave entitlements for staff. When using time sheets you also have to delete the hours in Standard Pay, because the hours will now come from the time sheets. (a) In Cards List, select the card for John Williams. (b) In Payroll Details, Standard Pay, delete any hours. (xi) (xii) Click on OK and return to the Command Centre. To enter the timesheet on Page 133, select Enter sheet. (xiii) Select John Williams and enter hours line by line as shown on the following page: Note: In sheets the following increments are used for period on an hour 15 minutes =.25hrs 30 minutes =.5hrs 45 minutes =.75 hours Write down the start and finish dates of your pay weeks: Week 1 Week 2 (xiv) Click on OK to return to the Payroll Command Centre. Software Publications Pty Ltd 2011 BSBFIM502A Manage Payroll v19 - Unit 7: sheets 137