: Chief Financial Officer and Head of Corporate Services

Transcription

1 Date: October 2012 Job Title Department Location Reporting To : Chief Financial Officer and : Corporate : Waitemata District Health Board, Head Office : Chief Executive Officer Scale of Operations : Annual Operating Expenditure $1.4billion Capital Employed $0.6billion Employees 6,700 Main Campuses North Shore Hospital Waitakere Hospital Main Satellite Facilities Mason Clinic Wilson Home Direct Reports Functional Relationships : 9 plus circa 115 staff : Internal Chief Executive Chairman of the Board Chairman of the Audit and Finance Committee Executive Leadership Team Clinical Heads of Division Senior Heads of Department Chief Planning and Funding Officer Awhina Health Campus External Ministry of Health National Health Board Treasury Office of the Auditor General External Audit Inland Revenue Department Sector Peers and Peer Groups Sector Steering Groups and Project Committees Auckland DHB NGOs and Primary Health Care Organisations Health Benefits Limited healthalliance Ltd including Internal Audit Advisors and Consultants Northern District Health Board Shared Service Agency North Northern Region Training Hub Wilson Home Trust Memorandum of Understanding Partners Ngati Whatua and Waipareira Trust. Waitemata District Health Board -JOB DESCRIPTION 09 October 2012 Page 1

2 Purpose : To partner with the Chief Executive and Executive Leadership Team in the delivery of organisational purpose and objectives by taking full accountability for all aspects of financial stewardship and delivery of corporate services, contributing to the development and execution of strategy and engaging fully in the commercial affairs of the organisation. In partnership with Clinical Leaders provide strategic direction, commercial and financial advice and the resources necessary to support clinical service delivery. To act in the capacity of primary advisor to the Chief Executive, Executive Leadership Team and the Board on financial and commercial matters and other general matters within the scope of accountability. To support the Board in executing its governance responsibilities and to ensure the Board is appropriately informed on all financial matters. Leadership Role : As a senior executive the Chief Financial Officer and Head of Corporate Services is expected to: Take a leadership role in the development of organisational culture and values. Work closely with the Chief Executive and Executive Leadership Team to ensure all financial, health targets and Ministry of Health / National Health Board deliverables are met. Create a sense of vision, purpose and strategic direction and to lead people towards that vision. Be an advocate for change and lead the organisation through business and cultural change addressing natural resistance in a constructive manner. Lead by example to the highest ethical standards, modeling the organisations values and positively supporting organisation wide leadership initiatives. Demonstrate functional excellence and provide direction and leadership to the finance and corporate services team and across the organisation as a whole. Develop a strong team with lines of succession and strong functional capability and complete appropriate objective setting and performance review processes. Foster and encourage appropriate professional development. Behave in a manner grounded in integrity, transparency, maturity and common sense. Waitemata District Health Board -JOB DESCRIPTION 09 October 2012 Page 2

3 Key Accountabilities Bilateral Accountabilities : Corporate Finance and Planning Operational Finance and Planning Decision Support Corporate Governance and Risk Management Legal Services Information Management and Systems Facilities Management Corporate Affairs Waitemata Foundation Health Benefits Ltd and healthalliance Ltd Interface Acting CEO in the absence of the Chief Executive Officer : Actively engage in achieving the Auckland and Waitemata DHBs collaboration objectives. Take accountability for some functions across both Auckland DHB and Waitemata DHB as determined from time to time and as approved by each of the respective Boards and Chief Executive Officers. Waitemata District Health Board -JOB DESCRIPTION 09 October 2012 Page 3

4 Specific Responsibilities Corporate Finance and Planning Ensures Regional Health Plans and Annual Plans are delivered on a timely basis and to a high standard. Takes responsibility for consolidations, statutory reporting, financial accounting, tax and treasury management. Develops and implements accounting and financial management policies and procedures and ensures adherence to all relevant accounting standards and best practice. Negotiates debt funding arrangements with Treasury and private sector banks. Ensures timely and accurate reporting against financial covenants and trust deed obligations. Ensures financial systems and controls are in place and operating effectively. Manages the external audit relationship and ensures the comments and recommendations of Audit NZ are responded to and implemented appropriately. Meets reporting requirements and provides information in response to Ministry and Board requests on an accurate and timely basis. Takes responsibility for co-ordinating annual planning and budgeting processes. Leads the capital planning process and ensures efficient capital allocation through use and consistent application of appropriate evaluation tools. Facilitates the completion and approval of business cases and capital expenditure applications including active review, scrutiny and input. Manages Ministry liaison, trustee relationships, service provider relationships and third party service level agreements. Takes responsibility for the ACC Management and Eligibility function. Maintains an awareness of changes occurring in the operating environment and ensures the future financial impact of these changes are anticipated and responded to. Operational Finance and Planning including Decision Support Provides effective financial and commercial support across the organisation to improve financial performance by developing capability in: - Management reporting and cost management - Budgeting and forecasting - Business case and capex preparation - Capital planning and capital allocation - Financial analysis and interpretation - Cost saving methodologies and process facilitation Assists in the development and execution of business transformation programmes and other projects. Takes responsibility for revenue management and inventory management. Participates in key decisions relating to strategic and commercial initiatives. Develops activity based analyses to provide insight into the organisations operations and business plans. Develops effective capability and sponsors best practice in decision support functions including Clinical Analysis, Clinical Costing and Volume Reporting. Provides the information and facilitates the processes required to ensure the organisation delivers appropriate and agreed financial objectives and targets. Waitemata District Health Board -JOB DESCRIPTION 09 October 2012 Page 4

5 Corporate Governance and Risk Management Ensures the DHB complies with all relevant statutory and regulatory obligations. Ensures appropriate risk management, insurance and business continuity programmes, systems and processes necessary to mitigate financial and operational risk are in place and operating. Ensures all registers, including risk and interests registers, are maintained in accordance with both organisational and legislative requirements. Ensures an appropriate internal audit programme is in place and operating effectively, facilitating the process of follow up and implementation of internal audit recommendations. Develops, monitors and maintains corporate policy and procedure. Takes responsibility for Board reporting, board administration and associated secretarial functions ensuring Board papers are of high quality and available to Board members on a timely basis. Ensure compliance in accordance with the DHB s obligations under the Treaty of Waitangi. Legal Services Takes responsibility for the legal services function charged with acting as the primary legal advisor to the CEO, Board and Executive Leadership Team. Ensures that legal advice is provided in a professional, practical and efficient manner to a very high standard. Ensures internal expertise, and specialist external expertise when appropriate, is engaged to provide quality advice in all areas relevant to the activities of the DHB including: - General legislation and regulation - Funding, commercial and contract related matters - Medico-legal matters and clinical research - Dispute resolution and complaints management - Privacy and Official Information Act matters - General litigation Waitemata District Health Board -JOB DESCRIPTION 09 October 2012 Page 5

6 Information Management and Systems Takes responsibility for the Information Management and Systems function charged with providing systems frameworks and analytical support to the organisation. Facilitates the development of information systems strategy. Ensures those services necessary to support the efficient operation of clinical and nonclinical operations are provided in a professional, practical, and efficient manager including: - Business Intelligence - Enterprise Patient Management Systems - Production Planning Systems - Procurement and Inventory Management Systems - Clinical applications development - Data warehouse management - Clinical coding - Clinical and Corporate records - Financial, administrative and business systems. Ensures effective liaison with healthalliance in relation to systems infrastructure and applications delivery including negotiation and management of relevant service level agreements. Ensures appropriate risk management systems and processes are in place and operating effectively. Ensures effective participation in national and regional information systems steering groups. Facilities Management Develops facilities strategy, facilitates preparation and maintains the currency of the Master Facilities Plan and provides input into the asset management and capital planning processes. Provides input into business cases and capital expenditure applications. Takes responsibility for property acquisitions and divestments. Takes responsibility for development projects and other capital works, facilities maintenance, management of building services and infrastructure, energy management, building compliance and records, traffic management and security. Negotiates and manages lease contracts and takes responsibility for leased property management. Ensures effective financial controls, systems and administrative process specific to facilities management are in place and operating effectively. Waitemata District Health Board -JOB DESCRIPTION 09 October 2012 Page 6

7 Corporate Affairs Takes responsibility for the Corporate Affairs function charged with acting as the primary public affairs advisor to the CEO, Board and Executive Leadership Team. Ensures those activities within the scope of accountability are operating to a high standard including: - Management of Government relationships and engagement with other stakeholders - Management of external media relationships - External communication - Reputation management - Community and patient satisfaction surveys - Liaison with the Fundraising and Sponsorship function - Sustainability initiatives and related strategy development. Fundraising and Sponsorship Takes overview responsibility for the Waitemata foundation as the primary fundraising vehicle for the organisation. Ensures the foundation is appropriately resourced and capable of maximizing fundraising and sponsorship opportunities to support organisational objectives. Ensures all appropriate checks and balances are in place and operating. Waitemata District Health Board -JOB DESCRIPTION 09 October 2012 Page 7

8 Behavioural Competencies Adheres to Waitemata District Health Boards organisational Values and Purpose of: Values Everyone Matters With Compassion Connected Better, Best, Brilliant Behavioural Competencies Communicates and Works Co-operatively Purpose Behaviour Demonstrated To prevent, ameliorate and cure ill health To promote wellness To relieve suffering of those entrusted to our care Actively looks for ways to collaborate with and assist others to improve the experience of the healthcare workforce, patients & their families and the community & Iwi. Is Committed to Learning Proactively follows up development needs and learning opportunities for oneself and direct reports. Is Transparent Communicates openly and engages widely across the organisation. Enacts agreed decisions with integrity. Is Customer Focused Responds to peoples needs appropriately and with effective results Identifies opportunities for innovation and improvement Works in Partnership to Reduce Inequality in Outcomes Improves health Prevents Harm Works in a way that: Demonstrates awareness of partnership obligations under the Treaty of Waitangi. Shows sensitivity to cultural complexity in the workforce and patient population. Ensures service provision that does not vary because of peoples personal characteristics. Work practices show a concern for the promotion of health and well-being for self and others. Follows policies and guidelines designed to prevent harm. Acts to ensure the safety of themselves and others. VERIFICATION: Employee: Manager: Date: Review Date: Note: This job description forms part of an individual s contract of employment with WDHB and must be attached to that contract. Waitemata District Health Board -JOB DESCRIPTION 09 October 2012 Page 8

9 PERSON SPECIFICATION POSITION TITLE: Chief Financial Officer and Qualification Experience Skills/Knowledge/Behaviour Minimum Business/Commerce degree or professional qualification. Member of the New Zealand Institute of Chartered Accountants, CA College. Extensive experience, 10 years plus, at a senior executive level, holding direct accountability for finance, planning, corporate administration, property management and commercial affairs. A leadership style that develops trust and respect. Strong strategic thinking capability. Superior financial and commercial acumen. Strong relationship and communication skills. Successful involvement in property and information systems development. Experienced in acquisitions, debt markets and banking. Has led organisations or teams through periods of business or cultural change. Skilled at stakeholder management at a very high level. Preferred MBA or Post Graduate Executive Development Experience in the health sector Skilled in health sector economic modeling. Waitemata District Health Board -JOB DESCRIPTION 09 October 2012 Page 9