Reports Overview: Reference Guide

Transcription

1 Business Payroll Services Payroll University Reports Overview: Reference Guide This reference guide explains the options and tools available in the report section of the OptRight Online system. Included in this guide are: The steps to access, filter and download company reports. Information on the Multiple Report option and the Tax Document section. Details about the various reports and their content. Reports Overview Access your company s payroll reports from the from the top menu bar on the home Dashboard screen in OptRight Online. Menu options available after clicking the Report menu tab include: 1. Overview: Clicking Overview will display a new page listing all reports available and accessible by clicking their hyperlinked title from that one screen. 2. Payroll Reports menu: Click Payroll from menu to display menu listing all reports. Click on any desired report on this menu to open the report screen. 3. Multiple Reports: Tool used to run multiple reports at once. (see page 3 for details) 4. Tax Documents: Provides access to your quarterly tax reports and year end reports and employee s W2 s or contractors 1099 s. (see page 4 for details)

2 Steps to run a report This section describes the basic steps used to access, filter and download reports. 1. Click on the Reports link from the top menu bar to access reports. Clicking Overview instead will display report list as hyperlinks on one page. 2. Enter Check Date range: Check box by check date desired. Note: The most current processed payroll will display automatically. Or you can use the select check year and/or specific quarters options to search and display a different date range. 3. Select Report Filters (if desired) Filter options vary based on report chosen. Examples include options to sort by last name or by employee ID #, change the organization unit, or use the Payee name link to filter report to display only selected employee(s). 4. Download report: Choose PDF format for standard viewing or to print report. Some reports include option to save report data in Excel spreadsheet.

3 Multiple Reports option The Multiple Report option provides a simple way to run multiple reports at one time instead of creating each report separately. 1. Click the Reports menu and choose Multiple Reports to view Create Multiple Reports screen. 2. In Step 1: Select Reports click once on each report name on menu list desired. 3. In Step 2: Select Report filters use the Select Year, Quarter or Payroll option to set desired check date range. 4. Click the Generate Report button. In the Report Creation History the Status column will state In Progress. 5. Click the Refresh History button. Status will change to View and Print Reports. 6. Click the View and Print Reports link in Status column. The View and Print Reports window appears with individual PDFs of each selected report. The View and Print All Reports link can be selected to view or print all at once or to save as a PDF with all reports included.

4 Tax Documents The Tax Document section in reports provides access to your quarterly tax reports, year end reports and employee s W2 s or contractors 1099 s. 1. Click the Reports menu and click Tax Documents and Tax Returns/W2 & 1099s to view the Tax Documents Quarterly Reports screen. 2. To choose a report, select a year and click search. Packages for the tax year selected will be displayed. 3. To view a report, click the download link for the desired file. W2s and/or 1099s can be found in the 4th Quarter Package Report Descriptions 1. ACA Affordable Care Act reports Optional reports for applicable companies. Detailed reference guides are available for each report at OptRight Payroll Solutions 2. Advice of Debit Credit Displays the payroll processing fee for each processed payroll 3. Calendar Dates Provides details for upcoming scheduled check dates such as scheduled process dates, period begin and end dates, payroll frequency and status 4. Check Reconciliation Provides details showing check numbers, check type, check date and net amount for each employee. Itemized information for direct deposit and checks Quick way to search for employee information on their check Company totals for net payroll checks, direct deposit, manual checks, voided checks, 3 rd party checks and agency checks 5. Direct Deposit Lists individual employee s direct deposit information, department and company totals Shows distribution (amount or percentage) if the employee has multiple accounts Includes pre-note status 6. Earnings, Deductions & Memos Provides summary of all earnings and deductions for a pay period Option to select all earnings/deductions or filter for specific earnings/deductions

5 Report Descriptions (continued) 7. Earnings Statement Provides a summary of earnings and deductions for a paycheck 8. Standard General Ledger (GL) Provides a comprehensive listing of debit and credit entries for each GL account Lists GL accounts and earning/deduction codes processed to support accounting entries 9. Input Worksheet Can be used to record and verify payroll entry 10.Labor Distribution Allocates expenses among personnel working in different locations or job functions Lists the summary of earnings/deductions and employee/employer taxes by department Used to track and allocate costs by department 11.Payroll Liabilities Includes rate, wage and amount of employee and employer taxes Displays number of checks printed, total funding required and total amount debited from account 12.Payroll Register Used to ensure amounts are correct before submitting payroll Includes details for each employee including earnings, deductions, taxes withheld and net payment amounts 13.Pension Report Contains necessary information to track personnel contributions, loan payments and employer match updates 14.Personnel Profile Displays employee s name, address, rates, tax withholdings as well as time off accrual and direct deposit information 15.Personnel Profile Changes Details all changes made to personnel profiles during a pay period. 16.Time Off Accrual Includes change amounts, old balance and new balance Also includes pay rate and balances which can be used to pay out terminating employees 17.WageView Employee Setup Provides data about your company's WageView users. Includes date the employee's Enrollment Last Sent, their Enrollment Status, Employee WageView Login Status, Last WageView login date/time and date they last viewed their W-2/ Workers Compensation Provides detailed calculation of workers comp premiums for the period Shows details and totals for employee, gross wages, overtime premium, adjusted gross, work compensation rate, experience rate and adjusted premium For additional details on reports or other OptRight topics view the online training modules located at: