ENCINA WASTEWATER AUTHORITY. CMMS Administrator Office of the General Manager Engineering Services Manager Nonexempt

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1 ENCINA WASTEWATER AUTHORITY DATE: November 16, 2017 POSITION TITLE: DEPARTMENT: REPORTS TO: FLSA STATUS: CMMS Administrator Office of the General Manager Engineering Services Manager Nonexempt POSITION SUMMARY: Under general supervision, the Computerized Maintenance Management System (CMMS) Administrator provides lead technical and business support and analysis for the Authority's CMMS, including support of asset management, capital improvement project planning, work planning, and spare parts inventory within the software. This position coordinates the interface of the CMMS system, procedures, and data transfer to various departments, and ensures all CMMS procedures are developed and followed throughout the Authority. SUPERVISORY DIMENSIONS: N/A ESSENTIAL JOB DUTIES: The duties listed below are intended only as illustrations of the various types of work that may be performed. Exhibits all leadership traits and ethical behaviors required of California local government executives. Demonstrates commitment to the achievement of Encina Wastewater Authority s (EWA s) Mission and Vision, and personally exemplifies EWA s Values. Acts as point of contact for the day-to-day operations of the CMMS. Responsible for user training, including development of training materials. Provides support to users for applicable problems and solutions. Develops reports, dashboard queries, and special queries to meet user requirements. Develops graphical Key Performance Indicators, metrics, and screen layouts as required. Supports the development and implementation of capital improvement projects. Maintains accurate asset registry for the Encina Water Pollution Control Facility (EWPCF) and remote facilities, including field verification of assets.

2 CMMS Administrator November 16, 2017 Page 2 Coordinates with all departments to develop and manage maintenance standards/procedures used for entering facility-wide asset information. Performs periodic analysis of preventative maintenance program and presents analysis to Department Managers/Supervisors. Assists the Department Managers/Supervisors in performing periodic data quality control inspections and to produce periodic work force performance analysis reports. Perform other duties as required. Specific types of knowledge, skills and physical abilities required for these duties: Ability to effectively communicate with contractors, provide feedback on the status of work/projects, and document work progress as required. Ability to effectively communicate with EWA staff, provide feedback on the status of work plans and projects, and promote a positive working environment. Knowledge of the Authority s Biosolids Environmental Management System. Ability to read, interpret, and follow contract drawings, blue prints, and equipment diagrams. Ability to withstand strenuous physical activities for extended periods of time to include lifting, bending, carrying, crawling, and climbing. Proficient in computer fundamentals and Microsoft Office applications, i.e. Access, Excel, Word, and Power Point. EDUCATIONAL REQUIREMENT: Associate's degree or higher in mechanical or electrical fields or equivalent experience. EXPERIENCE REQUIREMENT: Three years of experience in the maintenance of wastewater treatment or industrial mechanical equipment using a CMMS, and an understanding of standard work processes. Three years of experience in CMMS administration including complex queries, user permissions, data transfers, and report development. Ability to effectively plan, organize, and coordinate the work of others using a CMMS. Demonstrated skills in using the Microsoft suite of programs, particularly Microsoft Word and Excel. Demonstrated knowledge of standard mechanical and electrical terminology and practices. Previous experience developing and delivering user training. Proven written communication skills. LICENSE REQUIREMENT: Possession of a valid California Class C Drivers License and ability to be insured under the Authority s automobile insurance coverage. Note: Failure to maintain a valid California Driver s License constitutes possible cause for termination.

3 CMMS Administrator November 16, 2017 Page 3 PHYSICAL AND MENTAL DEMANDS: Physical Demands While performing the duties of this position, the employee is regularly required to walk; talk or hear by telephone and in person; sit; smell; use hands to finger, handle, feel or operate objects, tools, or controls; reach and lift with hands or arms. The employee is frequently required to stand, stoop, and kneel for prolonged periods of time. Specific vision abilities required by this job include close vision, distance vision, the ability to distinguish colors and shades, depth perception, and the ability to adjust focus. The employee must regularly lift and move up to 50 pounds. Mental Demands While performing the duties of this position, employees are regularly required to use oral and written communication skills, read documents or instructions; analyze and solve problems; observe and interpret data or information; use mathematical reasoning; learn and apply new information or skills; perform detailed work; work under changing, intensive deadlines with constant interruptions; and perform multiple concurrent tasks. WORK ENVIRONMENT: The noise level in the work environment is quiet to loud. Hearing protection is required in some work areas. However, the employee typically works under the office conditions, and the noise level is usually quiet. QUALIFICATIONS: Ability to pass Authority pre-employment physical examination/drug screen; possession of a good driving record and the ability to be insured by the Authority s insurance carrier; and the ability to read, write, speak and comprehend English. RIGHT TO WORK REQUIREMENT: Must be a United States citizen or possess qualified alien status. Documentation of eligibility to work in U.S. will be required as a condition of employment. The Encina Wastewater Authority does not discriminate against any applicant for employment on the basis of age, race, color, sex, ancestry, national origin, pregnancy, marital status, sexual orientation, sexual identity, religion, military status, medical condition, mental disability, or physical disability. The list of essential job duties contained in this job description in not exhaustive, and may be supplemented as necessary. This position performs other related duties as assigned, some of which may become essential to the position. Any offer of employment for this position is contingent upon receipt of acceptable results from a background investigation and drug screen.

4 Find a meaningful career and supportive work environment with Encina Wastewater Authority

5 About Us Encina Wastewater Authority (EWA) is a wastewater treatment agency in Carlsbad, California. We serve over 400,000 residents and regulate approximately 600 business in a 125-squaremile service area in northwest San Diego County. Six public agencies own EWA through a Joint Powers Agreement that facilitates cost sharing and enables economies of scale that the individual member agencies could not achieve independently. These member agencies are the City of Carlsbad, the City of Vista, the City of Encinitas, the Vallecitos Water District, the Buena Sanitation District, and the Leucadia Wastewater District. About Carlsbad Carlsbad is a seaside community of 39 square miles, nearly 40% of which is dedicated to open space. Due to our perfect climate, you can enjoy 46 trails, 40 parks, 3 pristine lagoons, and nearly 7 miles of beaches year-round. Temperatures range from an average of 58 degrees in January to 73 degrees in July, making every day a beach day. In addition to great surfing/swimming/fishing opportunities, Carlsbad is home to several world-famous golf courses, LegoLand, The Flower Fields, and a charming Village that s perfect for an afternoon stroll or evening out. Employer of Choice Together, we are a model of excellence and innovation isn t just a tagline at EWA it s the commitment we ve made to each other and to our community. We strive to honor these behavioral values to ensure a positive, productive work environment for all employees: Integrity Respect Valuing people Commitment Leadership Responsibility We support our employees with a variety of benefits, including: Paid vacation and sick leave; CalPERS defined benefit (pension) retirement program; Employer matched deferred compensation plan; Cafeteria plan that includes medical, dental, vision, life, disability coverage, as well as the opportunity to participate in Flexible Spending Accounts and other voluntary benefits; Tuition reimbursement; and Professional development opportunities.

The Opportunity EWA seeks a Computerized Maintenance Management System (CMMS) Administrator who will play a pivotal role in the implementation and development of a new CMMS system.

These projects will present a unique opportunity for the successful candidate to make a positive impact on the future direction of the organization.

6 The Opportunity EWA seeks a Computerized Maintenance Management System (CMMS) Administrator who will play a pivotal role in the implementation and development of a new CMMS system. This opportunity comes at a critical point in EWA s development, as nearly $100,000,000 is planned for plant upgrades and solids capacity improvements in the next 5-7 years. These projects will present a unique opportunity for the successful candidate to make a positive impact on the future direction of the organization. The CMMS Administrator provides lead technical and business support and analysis for EWA s CMMS, including support of asset management, capital improvement project planning, work planning, and spare parts inventory within the software; coordinates the interface of the CMMS system, procedures, and data transfer to various departments; and ensures all CMMS procedures are developed and followed throughout EWA. The Ideal Candidate The ideal candidate has at least three years of experience in the maintenance of wastewater treatment or industrial mechanical equipment using a CMMS, and an understanding of standard work processes. This experience should include complex queries, user permissions, data transfers, and report development, as well as the ability to effectively plan, organize, and coordinate the work of others using a CMMS. Qualifying Education & Experience We require: an Associate s degree or higher in mechanical or electrical fields, or equivalent experience; proficiency in the Microsoft suite of programs, particularly Word and Excel; knowledge of standard mechanical and electrical terminology and practices; experience developing and delivering user training; and proven written communication skills. Compensation The salary range for this position is $84,780 - $113,614. The Process To be considered as a candidate for this position, please complete and return the application for employment that is available at www. encinajpa.com. Include a cover letter, resume, and any other information that you feel it is important for us to consider when reviewing your candidacy. Applications received by January 12, 2018 will be included in the initial screening. We anticipate holding interviews January 16-18, but will continue accepting applications until the position is filled. Encina Wastewater Authority 6200 Avenida Encinas Carlsbad, CA

Long Beach Community College District Date Adopted: July 16, CLASS SPECIFICATION Manager, Environmental Health and Safety Services

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