Thanks. Glad to see the career ladders put in place. Great progress. Kerry

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1 From: Sent: To: Cc: Subject: Attachments: Kerry Kennedy Wednesday, July 16, :56 AM Dave Riker Julie M Olson; Wanda Guntz; Yolanda Ledesma; David Oliver; James Jinks FW: Career Ladder-Facilities Control Technicians Memo- Fac Control Tech Career Ladder.pdf; Career Ladders for Facilities Control Technicians and Fire & Life Safety Technicians Dave, The attached salary grades, reclassifications, and salary increases are approved. Based on Catina s and your review, I ll defer to you the approval of the related job descriptions. Thanks. Glad to see the career ladders put in place. Great progress. Kerry Kerry L. Kennedy Vice President for Business Affairs Business Affairs Your Partner for Successful Solutions From: Dave Riker Sent: Wednesday, July 16, :35 AM To: Kerry Kennedy Cc: Julie M Olson; Wanda Guntz; Yolanda Ledesma; David Oliver Subject: FW: Career Ladder Facilities Control Technicians Kerry, This is to request your approval of the attached proposed reclassifications, employee progressions and salary equity increases for our updated Facilities Controls Technician and new Fire & Life Safety Technician Career Ladders. As you know, we took over responsibility for fire sprinkler system maintenance from EHS&RM this past year, and have been working to integrate this new set of responsibilities with those already assigned to our facilities controls technician team to assure these employees have appropriate career ladders. We have worked closely with Human Resources Compensation and their concurrence memo is part of the attached document. We have also confirmed that we have sufficient unallocated permanent funds to cover the $10,636 cost of this proposed action. For brevity, I am not including the position descriptions, but can provide those if you wish. I appreciate your consideration of this request. Dave Riker 1

2 ...Your Partner for Successful Solutions! 2

3 From: Sent: To: Cc: Subject: Attachments: Dave Riker Friday, June 26, :23 PM Kathryn Funk-Baxter Julie M Olson; Yolanda Ledesma FW: Facility Control Tech & Fire and Life and Safety Tech Families Request for Funding Proposal for Facility Control Tech - Life and Safety Tech Families fund...doc Kathy, As we have discussed previously, we went back and included the vacant positions in our analysis of facility control technician and fire and life safety technicians job families and this is to request VPBA unallocated permanent funds in the amount of $65,109 for salary equity increases and approval to reclassify positions included in the attached request to address significant market vagaries that have resulted in our loss of some of our very best technicians to other institutions who have been able to offer much higher compensation packages. I appreciate your consideration of this request. Dave David J. Riker, CFM, FMA, MSCE Phone: From: David Oliver Sent: Friday, June 26, :40 PM To: Dave Riker Cc: Yolanda Ledesma Subject: FW: Facility Control Tech & Life and Safety Tech Families Request for Funding Dave Attached is the revised proposal for the Facilities Control Technicians that we discussed. This includes the vacant positions and the expectation that we will fill these positions at or around the midpoint of the upgraded positions. David Oliver Assistant Vice President of Facilities Cell: Off: Your Partner for Successful Solutions! 1

4 From: Denise Moore (Human Resources) Sent: Friday, June 26, :28 AM To: Enos Jones Cc: David Oliver Subject: RE: Facility Control Tech & Life and Safety Tech Families Request for Funding Good morning, HR supports the increases to include the proposal for James Jinks and the two vacant positions. Thank you, Denise Denise R. Moore UTSA HR Compensation (phone) From: Enos Jones Sent: Thursday, June 25, :05 PM To: Denise Moore (Human Resources) Cc: David Oliver Subject: RE: Facility Control Tech & Life and Safety Tech Families Request for Funding Denise, I have attached an updated proposal in which I include funding for the two vacant positions (Fire and Life Safety System Tech III and Facility Controls Technician III by bringing up the existing amount in each position to the midpoint of the new salary range. Is this something that HR can support? Cordially, Enos Jones, MSCS PE Director, Operations and Maintenance Ph Cell Fax Your Partner for Successful Solutions From: Enos Jones Sent: Monday, June 15, :09 PM To: Denise Moore (Human Resources) 2

5 Cc: David Oliver Subject: Facility Control Tech & Life and Safety Tech Families Request for Funding Denise, I received the information on the Facility Control Tech & Life and Safety Tech Families salary recommendation and I believe that option (2) would best suit the situation after reviewing it. I have attached a draft request for funding that I intend to route through my management in order to secure funding. Do you see any issues with us proceeding in this manner? Cordially, Enos Jones, MSCS PE Director, Operations and Maintenance Ph Cell Fax Your Partner for Successful Solutions 3

6 From: Sent: To: Cc: Subject: Attachments: Dave Riker Friday, October 16, :20 PM Paul Goodman; Yolanda Ledesma Belinda Dovalina FW: Funding approval - SPM's SKMBT_C364e pdf Paul, Please see the attached VPBA approval of compensation increases for your three senior project managers, as recommended by Human Resources. Julie advises that the funding will be made available once the FY15 fiscal year is finally closed, but advised we could plan to make the raises effective October 1, Yolanda, please move forward with the appointments in PeopleSoft, assuming HR will allow them to be effective October 1 st as planned. Thank you. Dave David J. Riker, CFM, FMA, MSCE Phone: From: Julie M Olson Sent: Friday, October 16, :09 AM To: Dave Riker Cc: Yolanda Ledesma Subject: Funding approval Funding approval attached from your meeting yesterday. Julie Olson Office of the Vice President for Business Affairs MB (210) Business Affairs...Your partner for successful solutions From: vpba07q@utsa.edu [mailto:vpba07q@utsa.edu] Sent: Friday, October 16, :43 AM To: Julie M Olson <Julie.Olson@utsa.edu> Subject: Message from KMBT_C364e 1

7 From: Sent: To: Cc: Subject: Attachments: Dave Riker Monday, July 20, :06 AM David Oliver; Enos Jones; Belinda Dovalina Yolanda Ledesma; Patricia Chavez-Reyes FW: Funding Request Fac Cntl Tech & LS F Positions Funding - Fac Cntl Tech & LS families pdf For your information and follow up as appropriate. Thank you. Dave David J. Riker, CFM, FMA, MSCE Phone: From: Julie M Olson Sent: Friday, July 17, :08 AM To: Dave Riker Cc: Yolanda Ledesma; Mary Simon; Lenora Chapman; Debra Villanueva Subject: Funding Request Fac Cntl Tech & LS F Positions See attached approval permanently funded by the Utilities account. Julie Olson Executive Assistant Office of the Vice President for Business Affairs One UTSA Circle San Antonio, Texas Phone: (210) Fax: (210) Business Affairs...Your partner for successful solutions 1

8 From: Dave Riker Sent: Thursday, March 26, :26 PM To: Sam Gonzales Cc: Julie M Olson; Yolanda Ledesma Subject: FW: Personnel Requests Attachments: Facilities Pending Personnel Actions xlsx; Reclassifications and Salary Equity - Plumbers.pdf; Salary Equity and Grade Change-Veh Maint Supervisor.pdf; Salary Equity-Refrigeration Mechanic.pdf; Grade Change and Salary Equity-Utility Analyst.pdf; Salary Increase - Stores Supervisor.pdf Sam, You will recall that the last two times we met I have mentioned we have five salary equity requests pending funding availability, with a total funding request of $21,070 (please see attached spreadsheet). You were going to check with Lenora to determine how much unallocated Business Affairs permanent money might be available. I wanted to let you know that since we have just hired an existing employee into a newly established position that we had already funded by reclassifying another position some months back, I now have sufficient unallocated permanent funds to cover the five attached salary equity increase requests. Therefore, I am requesting your approval to move forward with these salary equity increases using Facilities unallocated permanent funds. I appreciate your consideration of this request. Dave David J. Riker, CFM, FMA, MSCE Phone: From: Yolanda Ledesma Sent: Thursday, March 26, :03 PM To: Dave Riker Subject: Personnel Requests Mr. Riker, As requested, attached are the 5 personnel actions that we had on hold pending funding availability. Each has the HR recommendations included. For your reference, I also included the spreadsheet that lists each of them with the respective funding required. Thank you, Yolanda Ledesma Office of the 1

9 (210) Business Affairs... Your Partner for Successful Solutions 2

10 From: Sent: To: Cc: Subject: Dave Riker Wednesday, August 26, :31 PM David Oliver; Enos Jones Yolanda Ledesma; Patricia Chavez-Reyes FW: Reclassification Request Facilities Control Tech III to Facilities Control Tech II For your information and continuing action. Dave David J. Riker, CFM, FMA, MSCE Phone: From: Kathryn Funk Baxter Sent: Tuesday, August 25, :17 PM To: Dave Riker Subject: RE: Reclassification Request Facilities Control Tech III to Facilities Control Tech II Ok approved Kathryn Funk-Baxter Vice President for Business Affairs Business Affairs...Your partner for successful solutions From: Dave Riker Sent: Tuesday, August 25, :44 AM To: Kathryn Funk Baxter <Kathryn.Funk Cc: Julie M Olson <Julie.Olson@utsa.edu>; Yolanda Ledesma <yolanda.ledesma@utsa.edu>; David Oliver <David.Oliver@utsa.edu> Subject: FW: Reclassification Request Facilities Control Tech III to Facilities Control Tech II Kathy, This is to request your approval to reclassify one vacant Facilities Control Technician III to Facilities Control Technician II as described in the attached memorandum. David and his staff believe this action will improve our chances of hiring fully qualified technicians to support our critical controls systems. It will also give us some room for growth for employees as they develop within the organization and improve their skills. 1

11 I appreciate your consideration of this request. Dave David J. Riker, CFM, FMA, MSCE Phone: From: David Oliver Sent: Monday, August 24, :59 AM To: Dave Riker Cc: Yolanda Ledesma Subject: FW: Reclassification Request Facilities Control Tech III to Facilities Control Tech II Dave I support Enos s request do downgrade these positions. Recommend approval. David Oliver From: Enos Jones Sent: Thursday, August 20, :21 PM To: David Oliver <David.Oliver@utsa.edu> Cc: Patricia Chavez Reyes <Patricia.ChavezReyes@utsa.edu>; Sylvia Ruiz <Sylvia.Ruiz@utsa.edu>; James Jinks <James.Jinks@utsa.edu>; Byron Reeder <Byron.Reeder@utsa.edu>; Christopher Miller <Christopher.Miller@utsa.edu>; Michael Merada <Michael.Merada@utsa.edu> Subject: Reclassification Request Facilities Control Tech III to Facilities Control Tech II Mr. Oliver, I am requesting that we reclassify the open Facilities Control Tech III position in Operations to Facilities Control Tech II as indicated in the memo. I appreciate your consideration of this. Cordially, Enos Jones, MSCS PE Director, Operations and Maintenance Ph Cell Fax

12 ...Your Partner for Successful Solutions 3

13 From: Sent: To: Cc: Subject: Attachments: Dave Riker Wednesday, July 1, :12 PM David Oliver; Enos Jones Yolanda Ledesma; Patricia Chavez-Reyes FW: Robert De Hoyos SKMBT_C364e pdf David, Enos, For your information and action. Please advise of Robert s decision once you have had a chance to make him the counter offer. Thank you. Dave David J. Riker, CFM, FMA, MSCE Phone: From: Julie M Olson Sent: Wednesday, July 01, :05 PM To: Dave Riker Cc: Yolanda Ledesma Subject: RE: Robert De Hoyos See attached approval. Julie Olson Office of the Vice President for Business Affairs MB (210) Business Affairs...Your partner for successful solutions From: Dave Riker Sent: Tuesday, June 30, :44 PM To: Kathryn Funk Baxter Cc: Julie M Olson; Yolanda Ledesma Subject: FW: Robert De Hoyos Kathy, This is to request your approval of salary equity raises for Robert De Hoyos and Ed Celaya, Maintenance Leaders, as explained in the e mail trail below and on the attachments. Robert is one of our truly outstanding employees who has been offered a significant (10.7%) increase to work with Zachry Hospitality as chief engineer for the Staybridge Suites 1

14 Downtown Convention Center (please see first attachment). He is the kind of positive and highly competent maintenance leader we want to keep, and we would like to offer Robert a counter offer to match the offer he has received. HR and our Director of Operations and Maintenance are recommending that we offer Ed Celaya a similar salary to avoid potential equity problems between the two maintenance leaders. Facilities has sufficient unallocated permanent funds to cover the $8,377 in total salary increases for these two individuals. I appreciate your consideration of this request. Dave David J. Riker, CFM, FMA, MSCE Phone: From: David Oliver Sent: Monday, June 29, :33 PM To: Dave Riker Cc: Yolanda Ledesma Subject: FW: Robert De Hoyos Dave Below is the recommendation from Enos with his recommendation to proceed with a counter offer to Robert De Hoyas that matches the $48,000/yr that he has been offered per the attached offer letter. HR support this action as detailed in the from Denise. I also recommend proceeding, Robert is one of our quality employees that has a great attitude and can be counted on to get things done. David Oliver Assistant Vice President of Facilities Cell: Off: Your Partner for Successful Solutions! From: Enos Jones Sent: Monday, June 29, :33 AM To: David Oliver Cc: Christopher Miller Subject: FW: Robert De Hoyos 2

15 Mr. Oliver, In consideration of the external job offer (attached) for Robert De Hoyos and Human Resources recommendation along with his assistant director s concurrence, I recommend that we present a counter offer to Robert De Hoyos a salary in the amount of $48,000 annually. I agree that this move also makes it important that Ed Celaya be adjusted as well to prevent creating an internal equity issue so he would also be adjusted to $48,000 annually. The annual cost in salary budget for both these adjustments amounts to $8377. Please consider these recommendations favorably. Cordially, Enos Jones, MSCS PE Director, Operations and Maintenance Ph Cell Fax Your Partner for Successful Solutions From: David Oliver Sent: Monday, June 29, :58 AM To: Enos Jones; Christopher Miller Subject: FW: Robert De Hoyos Enos Please prepare your recomdnation. David Oliver Assistant Vice President of Facilities Cell: Off: Your Partner for Successful Solutions! 3

16 From: Denise Moore (Human Resources) Sent: Monday, June 29, :00 AM To: Christopher Miller; Enos Jones Cc: Dave Riker; David Oliver Subject: FW: Robert De Hoyos Based on Robert s experience an offer of $48,000 would not be out of line. I have also included the second Maintenance Leader incumbent, Edward Celaya, in my review. My hesitation with offering more than $48,000 is the upcoming title change for Robert to the Mechanical Maintenance Tech III and making sure Edward remains competitive as the Maintenance Lead. Maintenance Leader Mid $45,555 NAME SALARY Proposed Salary Increase Exp in Title UTSA Exp Other Exp Total Exp DE HOYOS, ROBERT $43,367 $48,000 $4, CELAYA, EDWARD $44,256 $48,000 $3, $8,377 Additional considerations: Pertaining to the Zone reorganization the plan was to reclassify Robert to a Mechanical Maintenance Tech III with no change in salary. This title is the same grade as the Leader title. The current Mechanical Maintenance Tech III incumbents are both at $41,000. I am not proposing additional salary for either at this time, but just wanted everyone to be aware of any potential downstream impact as we move forward with the Zone changes. I was unable to locate a current 14/15 evaluation for Robert. For my records could you provide the overall score for his evaluation? Please let me know if we need to discuss further or if you have any questions or concerns about the recommendation. Thank you, Denise Denise R. Moore UTSA HR Compensation (phone) From: Christopher Miller Sent: Friday, June 26, :51 PM To: Denise Moore (Human Resources) Subject: Robert De Hoyos Denise: Per our discussion, please review and make your recommendations. As mentioned, if we could go a little over 48K, that might solidify it, but I ll leave that to your discretion. Have a great weekend! Chris 4

17 From: Enos Jones Sent: Friday, June 26, :42 PM To: Christopher Miller Subject: FW: Robert De Hoyos Chris, Please communicate with Denise regarding this counter offer and get her concurrence. Then send the results up to Mr. Oliver and copy me. Thanks, Enos Jones, MSCS PE Director, Operations and Maintenance Ph Cell Fax Your Partner for Successful Solutions From: David Oliver Sent: Friday, June 26, :41 PM To: Enos Jones Subject: Re: Robert De Hoyos Yes, please get Denise's concurrence in regards to the amount of a counter offer. DO Sent from my ipad On Jun 26, 2015, at 12:32 PM, Enos Jones <Enos.Jones@utsa.edu> wrote: Mr. Oliver, I attach information regarding the external job offer for Robert De Hoyos, maintenance leader Auxiliary Zone. I also agree with his assistant director that he is a valuable employee who performs in an excellent manner for us. I agree that we should entertain a counter offer for Robert. Do you approve of us communicating with Denise Moore (or other) in HR concerning this issue? Cordially, 5

18 Enos Jones, MSCS PE Director, Operations and Maintenance Ph Cell Fax <image006.jpg>...your Partner for Successful Solutions <image007.jpg> From: Christopher Miller Sent: Friday, June 26, :52 AM To: Enos Jones Subject: Robert De Hoyos Enos: Robert is a very talented and valuable employee. Zachry Hospitality has offered Robert $48,000 to be the Chief Engineer over a maintenance crew that apparently will be supporting several hotels in the San Antonio area. This offer is nearly $5,000 more than his current compensation ($43,367). I believe with Robert s technical skills and supervisory experience as a Maintenance Leader, he represents the type of employee UTSA should retain for the long term. Also, Robert has demonstrated excellent customer service skills, especially in his day to day interactions with Business Auxiliary Services. Therefore, I propose we make a counter offer. I talked with Robert yesterday and he told me that his main issue was salary. I asked him if he would entertain a counter offer and he indicated that if we would at least match his salary offer from Zachry Hospitality, he would seriously consider it. Regards! Chris Miller, P.E. Assistant Director Operations & Maintenance FSA O: C: Your Partner for Successful Solutions! <0331_001.pdf> 6

19 From: Sent: To: Cc: Subject: Attachments: Dave Riker Wednesday, February 4, :26 PM Belinda Dovalina Paul Goodman; Yolanda Ledesma FW: Salary Adjustment Request for EPM Facilities Project Coordinators Salary Adj for Project Coord pdf For your information and action. Dave David J. Riker, CFM, FMA, MSCE Phone: From: Julie M Olson Sent: Wednesday, February 04, :29 PM To: Dave Riker Cc: Jacqueline Ortiz; Yolanda Ledesma; Paul Goodman Subject: RE: Salary Adjustment Request for EPM Facilities Project Coordinators See attached approval on page 3. Julie Olson Office of the Vice President for Business Affairs MB (210) Business Affairs...Your partner for successful solutions From: Dave Riker Sent: Tuesday, February 03, :11 AM To: Sam Gonzales Cc: Julie M Olson; Jacqueline Ortiz; Yolanda Ledesma; Paul Goodman Subject: FW: Salary Adjustment Request for EPM Facilities Project Coordinators Sam, This is to request your approval of project coordinator salary equity increases highlighted in yellow in the table below. Lately, since construction is rebounding strong in this area, we have lost some of our outstanding project coordinators and senior project managers due to low pay relative to our competitors, including in higher education. We have also found it is difficult to find and hire quality replacements for the same reason. Paul Goodman has worked with HR Compensation on this issue, and they have concurred on proposed salary equity increases highlighted at the bottom of this e mail. Since project coordinators are paid from our reimbursable 18 Account, and there is sufficient funding in this account to cover the proposed increases, no new funding would be needed for the proposed project coordinator salary increases. I will be sending you a separate request for senior project manager salary equity increases, which are funded from more scarce appropriated funds. 1

20 Thank you for your consideration of this request. Dave David J. Riker, CFM, FMA, MSCE Phone: From: Paul Goodman Sent: Thursday, January 29, :42 AM To: Dave Riker Cc: Yolanda Ledesma; Belinda Dovalina; Kathryn Pearson Subject: Salary Adjustment Request for EPM Facilities Project Coordinators Dave, Included in the below is HR s proposed salaries for three Project Coordinators and Belinda s prediction that these increases will be covered by project revenue projections. I have yellow highlighted the pertinent information. Thank you for your consideration of this request. Paul Goodman, P.E. Office of Facilities, Asst. VP for Facilities - Engineering and Project Management ofc: cell: From: Belinda Dovalina Sent: Tuesday, January 27, :13 PM To: Dave Riker Cc: Kathryn Pearson; Paul Goodman; Yolanda Ledesma Subject: RE: Facilities Project Coordinator & Senior Project Manager Mr. Riker, The proposed increase for the project coordinators should be covered by the revenue projections provided by E & PM. Unfortunately, we are short $1,254 for the proposed increases for the Senior Project Managers. Please note that I have no knowledge of any other equity increases that you may be considering. Belinda From: Paul Goodman Sent: Friday, January 16, :11 PM To: Belinda Dovalina Cc: Kathryn Pearson Subject: FW: Facilities Project Coordinator & Senior Project Manager 2

21 Belinda, After talking it over with Kathryn, we would like to proceed exactly as proposed by HR below. Thanks. Paul From: Dave Riker Sent: Thursday, January 15, :02 AM To: Paul Goodman Cc: Kathryn Pearson; Yolanda Ledesma; Belinda Dovalina Subject: FW: Facilities Project Coordinator & Senior Project Manager Paul, I support trying to do what we reasonably can to improve the pay of project staff. Please work with Belinda on available funds (18 Account for PCs and unallocated reserves for SPMs). We may have to wait on some of this until our unallocated reserves increase or request scarce permanent funds from VPBA if sufficient unallocated funds are not available right now. Let me know what you would like to do once you have spoken with Belinda. Thank you. Dave David J. Riker, CFM, MSCE Phone: From: Denise Moore (Human Resources) Sent: Wednesday, January 14, :38 PM To: Paul Goodman Cc: Dave Riker; Yolanda Ledesma; Kathryn Pearson Subject: RE: Facilities Project Coordinator & Senior Project Manager Paul, I looked at salary survey data (CUPA, Werling, CompData) and pulled data from other UT Institutions plus City of San Antonio. Although the data didn t support a grade increase, Bureau of Labor Statistics indicates job growth in this field is expected to increase 16% nationally over the next few years. This growth has the potential to compound the existing challenges you have documented. I think equity increases will help to alleviate some of these challenges and allow you to bring in new employees at a rate that is more competitive. I agree with the proposed salary amounts you have provided and would support going higher, contingent on available funding and overall approval. Facilities Project Coordinator NAME Current Salary Proposed Salary Increase New Compa Ratio Boehme, Tyler $64,000 $68,000 $ 4,

22 Goodenough, Andrew $64,472 $70,000 $ 5, Andzic, Vladimir $64,500 $70,000 $ 5, Sr Project Manager Current Salary Proposed Salary New Compa Ratio NAME Increase PARNIN, MARK $67,000 $ 75,000 $ 8, GARZA, RAUL A $70,742 $ $ JARRELL, JONATHAN J $72,150 $ 77,150 $ 5, Thanks, Denise Denise R. Moore UTSA HR Compensation (phone) 4

23 From: Sent: To: Cc: Subject: Attachments: Kerry Kennedy Monday, June 23, :44 PM Dave Riker Doug Lipscomb; Julie M Olson; Wanda Guntz; Yolanda Ledesma FW: Salary Equity - CAD Operators Salary Equity - CAD Operators.pdf Approved. Kerry Kerry L. Kennedy Vice President for Business Affairs Business Affairs Your Partner for Successful Solutions From: Dave Riker Sent: Monday, June 23, :32 PM To: Kerry Kennedy Cc: Julie M Olson; Wanda Guntz; Yolanda Ledesma; Doug Lipscomb Subject: FW: Salary Equity CAD Operators Kerry, Please see the attached request from Doug Lipscomb for $2,500 salary equity increases for Jesse Chavez and Vanessa Carter Turner, both of whom are CAD Operator/Drafters in our Facility Planning and Development Department. Doug has worked closely with Human Resources Compensation, and their concurrence is also provided on the attachment. Facilities has sufficient unallocated permanent funding for the two proposed salary increases. I appreciate your consideration of this request. Dave Riker...Your Partner for Successful Solutions! 1

24 From: Yolanda Ledesma Sent: Monday, June 23, :50 AM To: Dave Riker Subject: Salary Equity - CAD Operators Mr. Riker, Attached are the documents related to the salary equity for the CAD operators. I included the latest from Virginia where she concurs with the proposed increases presented by Doug. Thank you, Yolanda Ledesma Office of the (210) Business Affairs... Your Partner for Successful Solutions 2

25 From: Sent: To: Cc: Subject: Attachments: Dave Riker Wednesday, June 18, :05 AM Kerry Kennedy Julie M Olson; Yolanda Ledesma; Wanda Guntz FW: Salary Review and Request for salary equity increase S45C pdf Kerry, Please see the attached request for salary equity increases for Carmen (Cece) Ortegon and Margie Detloff. We have obtained concurrence from HR Compensation (please see highlighted section in e mail below), and have sufficient unallocated permanent funding for these salary increases. I appreciate your consideration of this request. Dave Riker...Your Partner for Successful Solutions! From: Belinda Dovalina Sent: Thursday, June 12, :01 PM To: Dave Riker Cc: Yolanda Ledesma; Doug Lipscomb Subject: FW: Salary Review Mr. Riker, Attached is our joint recommendation for the salary increases on Cece Ortegon and Margie Dettloff. I left a hard copy of all documents with Yolanda. Thank You, Belinda From: Dave Riker Sent: Friday, May 09, :20 PM To: Doug Lipscomb 1

26 Cc: Yolanda Ledesma; Belinda Dovalina Subject: RE: Salary Review Doug, I support pursuing the grade and salary increases, but I want to make sure we address them for all Facilities staff involved in the analysis Virginia performed. Please get with Belinda, who is Cece s director, and come back to me with a joint recommendation that covers all the employees. See some of the examples that Paul and David have used previously (Yolanda can assist with this) of what the proposals should look like. There should be a single page proposal, that includes a copy of HR s analysis, your and Belinda s recommendations for salary increases, Belinda s verification that funds are available (hopefully) and a note with HR Compensation s concurrence with the salaries you and Belinda recommend (you and Belinda will, obviously, need to coordinate with HR before submitting the joint proposal. Let me know if you have additional questions on this, and I will look forward to getting the joint proposal. Thanks. Dave Riker...Your Partner for Successful Solutions! From: Doug Lipscomb Sent: Thursday, May 08, :54 PM To: Dave Riker Subject: FW: Salary Review Dave: See Virginia s review of the CAD Operator/Drafter and Sr. Admin. Assoc. positions below. She is recommending a pay grade change for the CAD Operator position and suggesting considering a pay increase for both as they will be below the mid point for the higher pay grade. She is recommending no title change for Margie but is recommending a pay increase. However she has noted possible equity issues in the department and therefore suggesting a pay increase for another staff in a different department as well. I wish to pursue all of these recommendations that relate to my staff if you support them. Obviously I am in no position and have no interest in commenting on the position referenced outside of my department. Thank you J. Douglas Lipscomb, AIA University Architect Director of Facilities Planning & Development 2

27 Facilities Planning & Development One UTSA Circle San Antonio, TX p: f: This message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by and delete the original message. From: Virginia McCabe Sent: Thursday, May 08, :16 PM To: Doug Lipscomb Subject: RE: Salary Review Doug, I have completed the review of the CAD Operator/Drafter and the Sr. Administrative Associate. The CAD Operator/Drafter has had an increase in systems and software used in the position. The job is currently a grade 56. In consideration of salary survey market data for this position, I am recommending the grade 58. The attached chart shows the current and proposed salary ranges and the two employees and their salaries. Both employees are paid below the midpoint of the proposed salary range. You may want to consider pay increases for both. Consider their experience and performance as well as position in range. Please let me know what you propose for new salaries if you choose to increase their pay. The grade 58 Sr. Administrative Associate has also gained additional responsibilities to include managing the project record archives as well as the Planning department project schedule database. This position continues to have responsibility for complex administrative activities for the department. The new responsibilities are within the scope of the Senior Administrative Associate position. This job is utilized in various capacities dependent on departmental assignment. I am recommending that the current job title remain the same. Margaret Dettloff s salary is $39,359. The grade 58 salary range is $31,848 $41, 406 $50,964. In recognition of the additional duties, you may want to increase Margaret s pay. I would recommend a salary increase of $1,000 to $2,000. However, Carmen Ortegon in Facilities Business Operations has 28 years of experience while Margaret has 17 years. Since Carmen has more experience than Margaret, I am recommending the same increase for Carmen to maintain internal equity. Please advise on what is decided. Let me know if you have any questions. Thank you, Virginia McCabe 3

28 Compensation Analyst, UTSA Human Resources From: Dave Riker Sent: Tuesday, May 06, :25 AM To: Bruce Tingle Cc: Doug Lipscomb; Yolanda Ledesma Subject: FW: Salary Review Bruce, Doug Lipscomb may have discussed this with you already, but this is to request that your team perform a job audit and compensation review of the Facilities CAD Operator and Senior Administrative Associate positions in Facilities Planning and Development, as requested by Doug Lipscomb, below. I realize you all are shorthanded due to the PeopleSoft implementation, among other issues, but I would appreciate your thoughts on when this review might be able to be undertaken and completed. Thank you for your consideration. Dave Riker...Your Partner for Successful Solutions! From: Doug Lipscomb Sent: Wednesday, April 23, :53 PM To: Dave Riker Subject: Salary Review Dave: I would like to request that HR perform a review including compensation for the following positions: CAD Operator Senior Admin. Associate 4

29 The basis for my request is that both positions are currently performing considerably more and higher skill level functions than they historically performed and are included in their descriptions. Attached you will find their official job descriptions and I have added in red font functions that they are currently fulfilling but are not part of their official job descriptions. Thank you J. Douglas Lipscomb, AIA University Architect Director of Facilities Planning & Development Facilities Planning & Development One UTSA Circle San Antonio, TX p: f: This message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by and delete the original message. 5

30 From: Sent: To: Subject: Attachments: Yolanda Ledesma Friday, April 17, :45 PM Steven Hale RE: Approval of Salary Equity Increases Facilities Personnel Actions xlsx Steve, Attached is the spreadsheet outlining the respective personnel changes. As noted below, let s wait for the second approval from Mr. Gonzales for Carlos Morales. If you have any questions, please give me a call. Thank you, Yolanda From: Dave Riker Sent: Friday, April 17, :34 AM To: Sam Gonzales Cc: Belinda Dovalina; Julie M Olson; Yolanda Ledesma; Steven Hale Subject: FW: Approval of Salary Equity Increases Sam, I appreciate your approval of $21,070 for five salary equity increases for Facilities staff yesterday. Regrettably, we had a $900 error in our summary spreadsheet, and we actually needed approval for $21,970 in salary equity increases. Please see the note below from Yolanda Ledesma and the attached revised summary sheet. As Yolanda indicates, we have confirmed we have sufficient funding for this increase in Facilities unallocated permanent funds. I would appreciate your re approval of this request in the amount of $21,970. My apologies for not having caught this error before we submitted the request. Thank you, Dave David J. Riker, CFM, FMA, MSCE Phone: From: Yolanda Ledesma Sent: Friday, April 17, :22 AM To: Dave Riker Subject: RE: Approval of Salary Equity Increases Mr. Riker, 1

31 I discovered an error I had made with regard to one of the equity actions. For Mr. Carlos Morales, Refrigeration Mechanic, I had noted $2,033 for the increase when it should have been $2,933. The supporting documentation originally provided reflects the correct amount as recommended by HR, however, I inadvertently noted the wrong amount on the spreadsheet submitted. I apologize for the error. I have attached the spreadsheet noting the affected amount. I have contacted Belinda to confirm we have the funding available to cover the correct salary equity, and she has advised that we do. Again, my apologies. Thank you, Yolanda From: Dave Riker Sent: Thursday, April 16, :25 PM To: Yolanda Ledesma Cc: Steven Hale Subject: FW: Approval of Salary Equity Increases Yolanda, Please assist Steven with the salary equity amounts and prepare letters for the impacted employees once we have determined if the effective date can be April 1 (or if the deadline has past, May 1). Thank you. Dave David J. Riker, CFM, FMA, MSCE Phone: From: Dave Riker Sent: Thursday, April 16, :23 PM To: Sam Gonzales Cc: Julie M Olson; Belinda Dovalina; Steven Hale; Yolanda Ledesma Subject: RE: Approval of Salary Equity Increases Thank you, Sam. Belinda, Steven, Please work with Human Resources to set up the appointments for the individuals impacted by this approval, using Facilities unallocated permanent funds. Yolanda has the specifics for each of the positions. Thank you. Dave David J. Riker, CFM, FMA, MSCE 2

32 Phone: From: Sam Gonzales Sent: Thursday, April 16, :45 PM To: Dave Riker Cc: Julie M Olson Subject: Please go forward with the 5 equity raise proposals submitted on March 26 for a total amount of $21,070 using Facilities permanent unallocated funds. Sam Gonzales Vice President for Student Affairs One UTSA Circle Main Building office; cell fax sam.gonzales@utsa.edu 3

33 From: Sent: To: Cc: Subject: Attachments: Dave Riker Friday, December 19, :15 AM Catina Rover Bruce Tingle; Yolanda Ledesma; Denise Moore (Human Resources) RE: Facilities Personnel Action Priorities Facilities Pending Personnel Actions xlsx Catina and all, I wanted to amend the list of Facilities priorities I sent you back on December 10 th, because I am told you have already completed your work on the Facilities on call policy and we are now able to bring our recommendation forward to Mr. Kennedy for consideration. Therefore, item number 5 (highlighted in red) can be removed from the list. There is one other minor change, to move the priority of the Stores Supervisor from its former #7 priority to #3 at the request of our Business and Customer Services Director. I appreciate your continuing excellent work on behalf of Facilities, and look forward to discussing these priorities when you have an opportunity. Here s wishing you and yours a joyous holiday season and blessings for happiness and prosperity in the New Year! Dave David J. Riker, CFM, MSCE Phone: From: Dave Riker Sent: Wednesday, December 10, :03 PM To: Catina Rover Cc: Bruce Tingle; Yolanda Ledesma; Denise Moore (Human Resources) Subject: Facilities Personnel Action Priorities Catina, I am sorry for the delay in sending this, but as we discussed, here is our updated list of Facilities priorities for personnel items potentially impacting compensation that I am aware of. If there are others that have come to you, please let me or Yolanda know so we can discuss with staff and consider whether to add them to this list. Note the first item is shown as priority zero, because it is a proposed progression/reclassification that should not take long to review. If you do not have documentation on any of these, please contact Yolanda, who has copies of all of them. I just did not want to send you a huge scanned document that includes documents you may already have. 1

34 Once you have had a chance to review the list, I would like to discuss with you and/or Denise so we can understand when we might expect to get your recommendations so I can manage expectations of staff. Again, thank you so much for all your assistance. We know we are a high maintenance organization, and we very much appreciate your patience and support these past many months. Best Wishes, David J. Riker, CFM, MSCE Phone: