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1 PROGRESSIVE BUSINESS C O N F E R E N C E S 384 TECHNOLOGY DRIVE MALVERN, PA PHONE FAX Dear Webinar Attendee: Welcome and thank you for registering for Avoid OSHA Citations: Respiratory Protection Plan Guidelines for Compliance scheduled for Friday, June 3 rd, 2016 at 1 pm ET. Please check your time zone for the correct local time. Enclosed please find the following webinar materials: 1. Presentation Handouts/Slides - Avoid OSHA Citations: Respiratory Protection Plan Guidelines for Compliance 2. Recording Discount - This webinar will be recorded for your future use. You may purchase your own copy for just $99 (versus the $199 regular price). To reserve your recording, please complete the attached coupon and return it to Progressive Business Executive Education or call us toll free at Please note: It is a violation of copyright laws to record the webinar. 3. Webinar Evaluation Form After listening to the webinar, each participant is asked to complete the evaluation form and return it to Progressive Business Executive Education. We would very much appreciate your comments and suggestions for future webinars. Additional Information 30 minutes before the webinar is scheduled to begin, connect to the live, on-line webinar. Refer to the Important Webinar Instructions for the connection information. Each registration allows access for one computer into the webinar. If you would like additional access, please call us at The question and answer period of the conference will be interactive. We have scheduled the last 15 minutes of the program for this part of the session. During the event - you will receive further instructions on how to ask your questions. This is a web-only event. The instructor will be heard through your computer. Make sure your PC speakers are turned on and at the correct volume. When possible, please hardwire your computer to the internet (rather than use wireless). Again, welcome and thank you for your enrollment. If you have any questions, please contact us at

2 Breathe Easy: Vital Elements to an OSHA Compliant Respiratory Protection Program Roy T. McKay, Ph.D. Director, Occupational Pulmonary Services University of Cincinnati 160 Panzeca Way Cincinnati, OH , Roy McKay, Ph.D

3 Background: Roy McKay, Ph.D. Pulmonary Toxicologist Memberships: ANSI Z88 (full committee) Z88.10 (Chair, Fit Test Methods), Z88.2 (Practices for Respiratory Protection) AIHA-Respiratory Protection Committee Research & Publications: Fit Test Methods, User Seal Checks, Filter Penetration, WPF Studies, etc. Educational Activities: Graduate Students, Physicians, Nurses, Industrial Hygienists, Engineering Students, etc. Continuing Education Courses: Fit Testing, Program Requirements, Respirator Selection, Change-Out Schedules, etc.: Worker Training: APR, SAR, SCBA, PAPR, etc.

4 Polling Question What is your primary role in regard to respiratory protection? Train employees Medical clearance Conduct fit testing Program administrator All of the above None of the above

5 OSHA: 29 CFR (c) Respiratory Protection Program This paragraph requires the employer to develop and implement a written respiratory protection program with required worksite-specific procedures

6 (c)(1) The employer Shall include in the program the following provisions of this section, as applicable: (i) Procedures for selecting respirators for use in the workplace; (ii) Medical evaluation of employees required to use respirators; (iii) Fit testing procedures for tight fitting respirators; (iv) Procedures for proper use of respirators in routine and reasonably foreseeable emergency situations;

7 (v) Procedures & schedules for cleaning, storing, inspecting, repairing, and otherwise maintaining respirators; (vi) Procedures to ensure adequate quantity & quality for atmosphere supplying respirators; (vii) Training of employees in the respiratory hazards to which they are potentially exposed; (viii)training of employees in the proper use of respirators, including putting on and removing them, and any limitations on their use, and; (ix) Procedures for regularly evaluating the effectiveness of the respirator program.

8 Polling Question OSHA requires fit testing for N95 filtering facepiece respirators (sometimes incorrectly called disposable dust masks) when required to be worn? True False

9

10 Whenever respirator use is required, OSHA requires the employer to: Develop a written program with procedures specific to the worksite for any area where protection from airborne hazards is required; Update it as necessary; and Assign a qualified program administrator to run and evaluate the program.

11 Written Program Program Evaluation Selection Fit Testing Program Administrator Use & Care Training Medical Clearance

12 (c)(3): The employer shall designate a program administrator who is qualified by appropriate training or experience that is commensurate with the complexity of the program to administer or oversee the respiratory protection program and conduct the required evaluations of program effectiveness.

13 Training and/or experience is appropriate if it enables the program administrator to fulfill the minimum requirements of recognizing, evaluating, and controlling the hazards in your workplace. For example:

14 If you do not use air supplying respirators and do not have significant respiratory hazards at your workplace, someone with less experience or training might be able to effectively serve in this position.

15 Program Administration The OSHA Standard allows the administrator to delegate responsibility and serve largely in an oversight role for others performing duties in support of the respirator program. Therefore, while the program administrator has overall responsibility, more than one person can play key roles.

16 In Summary: The Employer Shall: Designate a program administrator Qualified by appropriate training Administer & oversee the program Evaluate effectiveness Next topic

17 (l) Program evaluation (1) The employer shall conduct evaluations of the workplace as necessary to ensure that the provisions of the current written program are being effectively implemented and that it continues to be effective.

18 Regarding (l)(1) Conducting Program Evaluations This is best done with a field evaluation to observe and evaluate respirator use in the workplace. This requires being hands-on, with your eyes and ears to evaluate the effectiveness of your program.

19 How often does OSHA require evaluation of the respiratory protection program? There is no fixed schedule.

20 Frequency may depend on the complexity of the respirator program, and consider: The type and extent of hazards in your workplace. The types of respirators used by your employees. The number of your employees who use respirators. The amount of experience your respirator-wearing employees have in using respirators.

21 ANSI/ASSE Z Respirator Program Audit 3) Additional audit by knowledgeable person other than program administrator at a frequency based upon previous audit results and determined by the size and complexity of the respirator program.

22 Where can I get help with respirator programs?

23 (d)(1)(iii) Hazard Evaluation The employer shall identify and evaluate the respiratory hazard(s) in the workplace; this evaluation shall include a reasonable estimate of employee exposures and identification of the contaminant s chemical state and physical form.

24 Updating the Hazard Evaluation The Program Administrator: Must revise and update the hazard assessment as needed (i.e., any time work process changes may potentially affect exposure).

25 1. Conduct a hazard evaluation, and 2. Select a respirator that provides an acceptable level of protection for the hazards identified in step 1. (This is our next topic).

26 APF Assigned Protection Factor The minimum respiratory protection expected by a certain class of respirators. Ex.: Half mask air purifying respirator has an APF of 10 An APF of 10 offers enough protection up to 10 times the exposure limit.

27 OSHA Assigned Protection Factor Values 10 50

28 Assigned Protection Factor (d)(3)(i)(a): Employers must use the assigned protection factors listed in Table 1 to select a respirator that meets or exceeds the required level of employee protection.

29 APF s: OSHA Table 1 Amended: August 24, 2006 Half Mask Full Face Helmet Hood Loose Fitting Air Purifying PAPR 50 1, /1, SAR/Airline: Demand: Continuous flow: Pressure demand: ,000 1, /1,000 SCBA: (Pressure demand) - 10,000 10, Partial listing of APF s

30 What APF s Does ANSI Z Recommend? Z88.2 defers to OSHA

31 Polling Question Assume an employee works in an area requiring a tight fitting, full face, negative pressure air-purifying respirator, for protection against airborne contaminants. In this situation, any OSHA-accepted fit test (quantitative or qualitative) is permitted to verify an acceptable seal? True False

32 (d)(3)(iii)(b)(2) If there is no ESLI appropriate for conditions in the employer s workplace, the employer implements a change schedule for canisters and cartridges that is based on objective information or data that will ensure that canisters and cartridges are changed before the end of their service life.

33 Reliance on Odor, Taste, Irritation is No Longer Permitted as the Sole Basis for Cartridge Change-Out

34 (d)(3)(iii)(b)(2) The employer shall describe in the respirator program the information and the data relied upon and the basis for the canister and cartridge change schedule and the basis for the reliance of the data.

35 Remember This Point Compared to a single contaminant, when you add contaminants (i.e., mixture), the breakthrough time is shorter.

36 Polling Question The OSHA Respirator Standard ( ) requires respirator medical clearance to be provided every year? Yes No

37 (1) General: The employer shall provide a medical evaluation to determine the employee s ability to use a respirator, before the employee is fit tested or required to use the respirator in the workplace.

38 Does OSHA require Pulmonary Function Testing (Spirometry) for respirator medical clearance?

39 (e)(7) Additional Medical Evaluations Does OSHA require annual respirator medical clearance?

40 (e)(7) Additional Medical Evaluations (i) Employee reports signs or symptoms from respirator use. (ii) PLHCP, supervisor, or administrator identifies the need. (iii) Observation during fit testing, program evaluation, etc., (iv) Change in workplace conditions (physical work effort, PPE, temperature, etc.)

41 Don t Confuse Respirator Medical Clearance with Medical Surveillance

42 Polling Question If an employee passes a fit test with facial hair at the sealing surface of a tight fitting respirator, then it is acceptable for the employee to use the respirator in the workplace? Yes No

43 OSHA (f) Fit Testing: This paragraph requires that before an employee may be required to use any respirator with a negative or positive pressure tight-fitting facepiece, the employee must be fit tested with the same make, model, style, and size of respirator that will be used.

44 Appendix A to : 9. The test shall not be conducted if there is any hair growth between the skin and the facepiece sealing surface, such as stubble beard growth, beard, mustache or sideburns which cross the respirator sealing surface. Any type of apparel which interferes with a satisfactory fit shall be altered or removed.

45 Polling Question According to ANSI Z88.10 (Respirator Fit Testing Methods) which of the following qualitative fit test methods is not acceptable? Isoamyl Acetate (banana oil) Sodium Saccharin Aerosol (sweetener) Irritating Aerosol (irritant smoke)

46 Fit Testing is frequently conducted improperly. Make sure a competent and properly trained operator is conducting fit testing in accordance with OSHA and ANSI Z88.10

47 OSHA (k) Employee Training: The level of training must be adequate to deal with the complexity of the respirator program and: Must be conducted at least annually. Must be specific to the respirator used. Must have a Hands-on component.

48 Dr. McKay s Comment: Supervisor s Play a Critical Key Role It is the responsibility of each supervisor to ensure that respirators are used whenever they are required and in a manner in which the wearer has been trained.

49 Opinion: Supervisor training must be more extensive than worker training, since they must: Be familiar with worker training content. Be capable of answering worker questions. Understand types of respirator equipment used. Be familiar with OSHA standards. Be familiar with company s respirator program. Understand change schedules in place. Be able to recognize and correct deficiencies.

50 Respirator Training Courses Fit Testing Workshop 2 days Quantitative Fit Testing Workshop - 1 day Overview of Respiratory Protection 1 day Respirator Selection and Cartridge Change Out 2 days Fit Testing Refresher & Advanced Topics Workshop Program Administration 4 days For Information go to

51 Thank you for participating in this webinar. Are there any questions? Roy T. McKay, Ph.D. Director, Occupational Pulmonary Services University of Cincinnati

52 PB AUDIO & WEBINAR CONFERENCES Avoid OSHA Citations: Respiratory Protection Plan Guidelines for Compliance- #6724 Friday June 3 rd, 2016 IMPORTANT ATTENDEE EVALUATION FORM Please help us improve our training by promptly responding to this brief survey at the end of the presentation. Honest feedback is valued. It normally takes less than five minutes. JOB IMPACT Strongly Strongly Agree Disagree 1. This training and development was a worthwhile N/A investment in my career. 2. This training and development was a N/A worthwhile investment for my employer. 3. Overall I was satisfied with the course N/A 4. The scope of the course was about right N/A 5. This training will have a positive impact on my N/A performance. INSTRUCTOR 6. The presenter was knowledgeable about this N/A subject. 7. The presenter s style was effective N/A MAIN REASON FOR TAKING THE TRAINING 1. Subject matter was of value to me N/A 2. My boss wanted me to N/A 3. Advance my career in present job N/A 4. Advance my career in a different job N/A 5. I took prior course with you and was satisfied N/A LEARNING EFFECTIVENESS 1. I like the convenience & flexibility of online learning N/A 2. Compared to other learning providers, I would rate your training superior N/A 384 Technology Drive, Malvern, Fax#:

53 INTEREST IN FUTURE TRAINING AND DEVELOPMENT 1. Based on this experience I would look N/A forward to taking another course with you. 2. Based on this experience I would recommend N/A this training to others. 3. I would like to be notified about advanced N/A or complementary courses in the future. OTHER COMMENTS What about this training and development was most useful to you? What about this training was least useful to you (If any)? How can we improve the training to make it more robust to you and/or your job? If you feel you will be successful applying any of the lessons learned, please provide a few tangible examples of what or how that would be. Please provide any additional comments or recommendations to help us continue to improve our training and development programs. 384 Technology Drive, Malvern, Fax#:

54 RATE FUTURE TOPICS Please rate the following topics that we are considering for upcoming training. (5=very interested, 1=not at all interested) Protecting Remote Employees: How OSHA Applies to Non-Traditional Employees Updated OSHA Rule: Crystalline Silica Dust What You Need to Know Energized Electrical Work: What OSHA Requires Improve your OSHA Audit & Inspection Results Gas Detection Requirements: Protecting your Workers and Site OSHA Noise Standard: Compliance Guidelines for your Facility ADDITIONAL QUESTIONS Gender О Male О Female Your age: О Under 25 О О О О О О О 55+ How many years have you been working in the current job? О Less than 1 year О 1-2 yrs О 3-5 yrs О 6-10 yrs О yrs О over 20 yrs TRAINING REQUIREMENTS By signing this evaluation, I am confirming that I was in attendance for the ENTIRE conference presentation. Conference Sign-in Time: Conference Sign-out Time: Print Name: Signature: Contact Information: Name: Title: Company: Address: City: State: Zip: (please include your company address so your Continued Education Certificates can be mailed) Phone: Thank you for completing this questionnaire. It helps us improve our training. 384 Technology Drive, Malvern, Fax#:

55 Yes! I want to reserve my copy of the Avoid OSHA Citations: Respiratory Protection Plan Guidelines for Compliance (Event #6724) webinar at the special discounted price of only $99 (regularly $199). This price is for conference attendees only. Payment information: Webinar Recording Reduced Price for Paid Attendees Contact information: Name Title Company Address Check enclosed for $ (payable to Progressive Business Conferences) Please charge my credit card $ Visa Mastercard AmEx Discover Account # Exp. date Signature City State Zip Telephone ( ) Fax ( ) Customer Pin Code To help us serve you better, please supply all requested information. Rush this form to: PBC, 384 Technology Drive, Malvern, PA For fastest service, call: or fax:

56 ABOUT US Progressive Business Executive Education has quickly become one of America s most respected organizations for efficiently providing executives the latest and most reliable information needed to stay current and achieve superior performance. Executives from Fortune 500 companies, growing start-ups, nonprofits, and government agencies rely on us for guidance in all areas and fields of their business to enhance competitiveness and profitability. THE PURPOSE OF ONE HOUR LIVE WEBINARS FOR EXECUTIVES The purpose is to keep executives current, knowledgeable and effective where they have needs related to their important accountabilities. Organizations are heavily influenced by new regulations, current know how in many areas and the latest best practices for solving problems they re facing. We bring executives and their staff reliable, practical, cutting-edge information to elhp them be more informed and more effective without having to leave their office. A portion of every conference is reserved to answer questions from attendees. Attendance at conferences during the last 12 months has been approximately 160,000 executives and their team, up from 120,000 in the prior 12 months. THE SPEAKERS Progressive Business Executive Education attracts experts who are among the most accomplished practitioners in their field from all over the country. This has ensured that the emphasis is on the practical rather than the theoretical. The major criteria in speaker selection are that they have the knowledge and demonstrated track record in their field. Please fill out the evaluation after the conference so that we can gain important insight into how well we re meeting your accountabilities and needs and any suggestions for improvement.

57 PROGRESSIVE BUSINESS EXECUTIVE EDUCATION 384 TECHNOLOGY DRIVE MALVERN, PA PHONE FAX IMPORTANT WEBINAR INFORMATION Dear Webinar Attendee: We have received a number of inquiries about webinars and the permissibility of copying and distributing materials, recording the conference as well as conferencing of calls to other sites by our listeners. Here are the main questions we receive. Q: How many people may listen for the $199 conference fee? A: The $199 registration charge is a per computer charge. You may have as many people as feasible gather around one phone and one computer and listen to the conference. Q: May I photocopy, fax or a copy of my attendee packet to one or more colleagues for the purpose of logging from another location? A: No. Only one access per location, per registration is permitted. The first party to use your unique confirmation code will be the only party able to connect to the webinar without kicking the others out. Q: May we record the audio during the webinar. A: No. Taping the conference and not purchasing the recording is an infringement on our copyright. However you may purchase a recording of the Webinar at the special paid attendee discounted price of only $99 (regularly $199). This price is reduced for conference attendees only. We trust that our audience of professionals such as you will respect our legal copyright on the honor system. But if we learn of willful violations, we may have to seek legal remedies. If you have questions about the legal use and distribution of our conference materials not answered here, please contact us at

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